The U.S. Department of State approves candidates based on the specific appointment responsibilities, salary, duties and dates on the application.
The sponsoring department should determine criterion for candidate selection that is dependent on the position’s responsibilities. Supporting documents may include:
J-1 Exchange Visitors are not authorized to participate in a different program or employment or to change departments without Center for International Studies authorization.
Sponsoring departments should notify the Center for International Studies immediately of any change in position duties, pay rates, research or employment of exchange visitors.
St. Cloud State understands that the primary purpose of the J-1 Exchange Visitor Program is to foster the exchange of ideas between Americans international educators. We also understand that the exchange of professors, research scholars and short-term scholars helps to promote mutual enrichment and connections between educational institutions in the United States and other countries.
It does so by providing international professors, research scholars, and short-term scholars the opportunity to engage in research, teaching, lecturing and observing with their American colleagues, to participate actively in cross-cultural activities with Americans and ultimately to bring to their home country, their experiences and increased knowledge about the United States and their respective fields.
The sponsoring (host) department must first submit the following to the Center for International Studies:
An advisor at the Center for International Studies will:
J-1 Exchange Visitors, except Canadians, are required to have a valid visa in their passport to be allowed entry into the United States.
Once the candidate has received the application packet from St. Cloud State, the candidate must do the following:
Some U.S. Embassies or Consulates may require additional documentation, so check the embassy or consulate website for visa application instructions.
In some cases, the U.S. Embassy or Consulate may require administrative processing or security clearances on your visa application. It is common for this process to take a couple of weeks to a couple of months.
If administrative processing or security clearances occurs, please contact your sponsoring department so the Center for International Studies can advise on the implications of a delayed arrival.
The sponsoring department should be sure that Exchange Visitor is met at the airport or that shuttle reservations are made in advance.
Executive Express reservations can be made online. Executive Express is a privately-owned van shuttle service, to St. Cloud State. The Executive Express desk is in the Ground Transportation area of the airport. For more information, call Executive Express at 1-320-253-2226 or toll free at 1-888- 522-9899.
It's important to ensure adequate housing is set up before the exchange visitor arrives in the United States.
Contact your exchange visitor to determine if they would like to rent an apartment on campus or an apartment/home off campus.
Those who choose on-campus housing will stay at Coborn Plaza. The administrative/logistical liaison should contact Residential Life for pricing and availability and reserve housing based on the visitor's needs.
Coborn Plaza housing has furniture, kitchen appliances and washer/dryer, but does not include linens, toiletries or kitchenware or utensils.
If the exchange visitor chooses to reside off campus, the sponsoring department should help find appropriate housing near the university.
Discuss the meal plan options with the exchange visitor to determine if they would prefer to prepare their own meals or purchase a meal plan through Dining Services.
Within the first week on campus, the J-1 Exchange Visitor should make an appointment to meet with the Center for International Studies.
During this meeting, the Center for International Studies will confirm the J-1 Exchange Visitor's legal status in the U.S.
Please bring to this meeting the following:
Please be prepared to make your health insurance payment upon your arrival at St. Cloud State University by money order, cashier’s check, a valid U.S. bank check, a VISA or Mastercard affiliated with a U.S. bank or cash in US Dollars.
You will go directly to Business Services to make this payment in person.
Your Campus Card is your official campus ID.
Library borrowing privileges are not automatically included when a St. Cloud State ID is issued. Borrowing privileges are only available if the exchange visitor's sponsoring unit submits a request and accepts financial responsibility for any materials damaged or not returned.
To request St. Cloud State library privileges, click here.
Hosting an exchange visitor requires the collaboration of many. The department must: