Compensation / Payroll

St. Cloud State University employees receive a competitive pay package that includes several benefits through the State of Minnesota.

Payroll Details

• Payroll Calendar - These calendars indicate the pay period end dates, paydays and holidays. Current and upcoming calendar years are available.

• Paystubs - Access your paystub on the Employee Self-Service Portal. Your paystub is available to view on the Tuesday of a payday week. All paystubs are archived.
  • Quick Instructions: 
    • Visit Employee Self-Service > Click on the Self Service tile > Click on My Pay tile > Click on View Paystub tile.

• Direct Deposit - Employees are required to sign up for direct deposit. As permitted under M.S. 16A.17, subd. 10, all employees must sign up for full (100%) direct deposit. Few exceptions may be granted. You can view and update your direct deposit information using the Employee Self-Service Portal. For more information, review Direct Deposit Instructions (PDF). 
  • Quick Instructions: 
    • Visit Employee Self-Service > Click on the Self Service tile > Click on My Pay tile > Click on Direct Deposit tile.

• Tax Withholding - Employees can view their W-2 Forms, as well as view and change their W-4 Federal and State withholding information using the Employee Self Service Portal. Federal and state tax withholding information can be updated by clicking on the W-4 and MWR tile.
  • Quick Instructions: 
    • Visit Employee Self-Service > Click on the Self Service tile > Click on Tax Forms tile > Choose the tile you are wanting: W-4 and MWR, View W-2 Forms, 1095-C.

Time Reporting

According to Minnesota State: All non-faculty employees including Administrators will be required to submit timesheets each payroll period in Workday. IFO are the only excluded employees. See below:

Administrators/Exempt Employees: Timesheet submission is required in Workday. Employees will record hours to reflect fulfillment of employment obligations for the payroll period, which is based on the employee’s Full-Time Equivalent (FTE).

IFO Faculty: Only time-off/absence requests are submitted in Workday. Work assignment (duty days) and payroll are calculated based on the assignment and the 9- or 12-month option.

Note: Time can be entered in weekly or bi-weekly; However, Timesheets must be reviewed and submitted bi-weekly, for each pay period, at a minimum. The deadline for submitting your timesheet is 11:30am on the Pay Period End (PPE) date. Each time an employee submits work time for approval, the supervisor will receive a task in their Workday inbox. Supervisors are required to review for approval in time. Job Aids/FAQs are available online and through our Knowledge Base Article.

Additional Tips:

• Before approving your timesheet, be sure to verify that the number of hours and the amount/type of leave submitted is correct for both weeks of the pay period.
• If HOL hours don't populate for you, make sure to remove the regular hours for those dates, and then let the timecard refresh.
• Supervisors may use the Review Time report to look at your team's submitted, unsubmitted and approved time.
• Supervisors are recommended to set up delegations so that someone else may review/approve your employees' timesheets in the event you are away from work.

Absence Requests

As a Minnesota State employee, you can request time off in Workday. Simply log in (click on the Absence app, click Request Absence and select the appropriate absence/leave type and reason. Based on the selected leave type, HR may reach out to you to request supporting documentation before approval. See our Knowledge Base Article for more information.

Important Notes:

• You must submit a quantity of hours that you are requesting off, you will not request a specific block of time off.
  • For example, in Workday if you plan to be out from 8:00am-12:00pm on a scheduled day of work, you would request 4 hours of time off, not a time block such as 8:00am-12:00pm.
• If you are an employee who is required to submit a timesheet (all employees with the exception of IFO faculty), it will be important to ensure you do not have "regular hours worked" assigned to the same days you took vacation. Review your time Summary section to ensure the total number of hours is correct.
• If you need to request FMLA leave, you are encouraged to reach out to your HR Benefits Team to ensure timely and proper submission of your request. 

Overtime/Compensatory Time

The Fair Labor Standards Act (FLSA) sets forth compensation provisions for time and a half and overtime, and determines who is subject to and who is exempt from the Act. Rates and standards vary among the collective bargaining agreements. Consult supervisor and Collective Bargaining Agreement or Employment Plan for specific information.

Savings Bonds

Get information on payroll savings through the purchase of Treasury Bills, Notes, Bonds, and TIPS from TreasuryDirect.