Employment Procedures


This website combines hiring procedures for all employee categories including faculty and staff. Administration reserves the right to change or make corrections to hiring procedures with or without notice.

People are our most important organizational resource and making good hiring decisions is an important organizational goal. It is the policy of the University to adhere to federal, state, and Board of Trustees policies and guidelines in the employment of faculty and staff. This is in compliance with Titles VII and IX of the U.S. Civil Rights Act of 1964, as amended.

As a recipient of federal funds, our employment procedures must be reflective of the requirements of fairness and be free of prohibited discrimination in their implementation.

General Information

These procedures set forth the process for conducting searches for Classified (AFSCME, MAPE, MMA, MNA, Managerial Plan, and Commissioner’s Plan) and Unclassified (IFO faculty, MSUAASF administrative professionals and Minnesota State administrators) employees at St. Cloud State University. These processes are designed to accomplish the following:

  1. Meet the University's commitment to affirmative action as a tool to foster equal employment opportunities;
  2. Create sufficient documentation of the University's selection decision-making with regard to each hire;
  3. Comply with state and federal laws regarding affirmative action and equal employment opportunity;
  4. To ensure all applicants fair and consistent treatment in our selection processes;
  5. To hire well-qualified candidates; and
  6. To protect the university and those involved in the process from exposure to liability.

Compliance with the search process is mandatory. Any requests for exceptions must be sought and approved in advance of implementation.

Search committees or interviewing committees must make certain that applicants advanced to the interview at least meet or exceed minimum qualifications as stated in the current position description. It may be necessary to verify with HR that the position description is current. Salary offers for classified, administrators and MSUAASF positions must have the prior approval of HR. Deans are responsible for faculty salary offers.

Should any candidate ask for accommodation of a disability during the application process, please contact Human Resources at (320)308-3203 (1-800-627-3529 or 612-297-5353 MRS/TTY), or email humanresources@stcloudstate.edu. See additional information regarding requests for accommodation.

Summary Statement on Equal Opportunity in Hiring Practices at Minnesota State

Minnesota State utilizes hiring practices designed to promote equal opportunity for all qualified candidates.  It is important to recognize that these practices are not used to lower essential hiring qualifications or mandate hiring quotas based on gender or race or other protected class status.  Minnesota State’s hiring practices are, instead, designed to afford all qualified applicants an equal chance to be evaluated on his or her merits without discrimination based on membership in a protected class.

Through its hiring process, Minnesota State strives to increase opportunity by broadening the diversity of the applicant pool and evaluating all qualified candidates using the same legitimate work-related criteria.  These hiring practices generally include:

  1. Screening position descriptions and selection criteria to ensure the use of appropriate (merit-based) requirements;
  2. Including a thoughtful review of essential qualifications and preferred criteria;
  3. Comprehensive and inclusive advertising and recruiting efforts;
  4. Special or targeted recruiting in addition to traditional methods;
  5. Gender-neutral and culturally bias-free criteria in evaluating candidates.

Summary Statement on Equal Opportunity in Hiring Practices at St. Cloud State University

St. Cloud State University will provide equal education and employment opportunities to all persons following the Civil Rights Act of 1964 (CRA), as amended, which prohibits certain forms of discrimination in providing educational programs under Title IX and employment under Title VII. Specifically the CRA prohibits discrimination based on race, color, national origin, sex, or religion. Federal law also prohibits discrimination based on age, disability, pregnancy and certain Veteran status. The State of Minnesota further prohibits discrimination based on marital status, sexual orientation, receipt of public assistance or membership on a human rights commission.

In compliance with the law and as an integral part of the mission of this university, St. Cloud State University is committed to providing equal education and employment opportunities to all students and employees regardless of race, sex, color, creed, religion, age, national origin, disability, marital status, status with regards to public assistance, sexual orientation, gender identity, gender expression, or status as a U.S. veteran.

To carry out this commitment, St. Cloud State University not only prohibits discrimination in policy and process, but takes affirmative steps to prevent sexual and discriminatory harassment in the workplace and classroom. St. Cloud State University students or employees with concerns or uncertainty about possible harassment or discrimination are encouraged to contact the Office of Institutional Equity and Access at oea@stcloudstate.edu). At www.stcloudstate.edu/oea/policies, you will find St. Cloud State policies and procedures pertaining to discrimination, harassment and sexual assault, as well as information on resources available to you.