Career Center

Internships

Internships help students apply their education to the workplace, hone their professional skills and build lasting community relationships.

The following individuals can answer questions about internships:


  • Bobbi Murphy, internship development, Career Center, 320-308-3753
  • Dan Huwe, College of Liberal Arts and School of the Arts, 320-308-3112
  • Stephen Janasie, College of Science and Engineering, 320-308-2916
  • Craig Wilson, Herberger Business School, 320-308-3038
  • Leah Meredith, School of Health and Human Services, 320-308-4238
  • Kristy Modrow, School of Public Affairs, 320-308-6080

What Students Need to Know

What Is An Internship?

Academic internship

An academic internship is a form of experiential learning that integrates knowledge and theories learned in the classroom with practical application and skill development in a professional setting. An internship provides students with an opportunity to develop their competencies as professionals in their areas of study, while still being identified as learners, rather than solely as employees. Students earn academic credit and are evaluated according to a job description that is incorporated into a course.

This work/learning arrangement is overseen by a faculty member of the student's educational institution and by a designated employee of the host organization. The work/learning experience is usually the length of a semester, may be part-time or full-time, paid or unpaid. Academic learning objectives are integral to the internship, distinguishing them from volunteer positions or jobs. An internship requires some form of reflection where students apply theories and concepts to their on-the-job experience to improve their performances as professionals.

Experiential internship

There is no credit associated with an experiential internship and therefore no faculty or university supervision. The relationship exists between the student and the internship host site.

Because of the lack of the academic component and supervision, students who choose this type of experience are cautioned to research each opportunity carefully and make sure there is a contract between student and employer.

They should make sure the contract spells out:

  • Internship responsibilities for the site and student intern.
  • Salary and time commitment.

How Do I Get Started?

Step 1: Meet with the appropriate faculty member for your program or major.

  • Department internship programs are many and varied. Therefore, they will have different guidelines and requirements.
  • Contact your major department to get in touch with the internship advisor assigned to your major.
  • If you have difficulty reaching your advisor, contact your college's or school's contact above.

Step 2: Determine the purpose of your internship.

  • What do I hope to accomplish?
  • What are my academic goals and career objectives?
  • What interests do I want to explore?
  • What skills do I want to learn or improve upon?

You may not be able to answer every question, but you should be able to articulate what kind of work you want to experience and why. It will help in the search and the ultimate satisfaction of the experience.

Step 3: Find the internship.

  • Network with friends, alumni, family, co-workers, faculty/staff, student organization peers, etc. Tell everyone you know what it is you are looking for. Most internship and job opportunities are discovered through word of mouth. Check our Strategies and Tips.
  • Research online. Go to our job/internship listings.
  • Make an appointment to meet with Internship Director Bobbi Murphy or one of the college or school contacts listed above.
  • Attend Career Center events and take advantages of the many opportunities to connect with employers.
  • Go straight to the source. If you have a specific company or organization in mind for an internship, research their website and then contact them directly.
  • Join and use LinkedIn, a professional networking service.

Step 4: Prepare your résumé and cover letter.

Internship Guidelines and Requirements

Code of conduct

Review the Student Code of Conduct. You represent St. Cloud State and remain a St. Cloud State student at all times during the internship.

You will be held to the code during an internship, and you will be expected to conduct yourself as a professional during your internship.

Among other things, the code forbids:

  • Academic dishonesty, including but not limited to, cheating, plagiarism, misrepresentation of student status and resume falsification.
  • Intentionally, recklessly, or negligently causing physical harm or duress to any person.
  • Harassment, including sexual harassment, hazing, intimidation, threats or other threatening conduct.
  • Criminal behavior of any kind, including the use, possession, or distribution of alcohol or drugs.
  • Fraud or forgery.
  • Violation of any published University policy, rule or regulation.

Unprofessional conduct, or conduct that violates University or departmental policy, will be subject to any and all available sanctions, including immediate termination of the internship, assignment of an "unsatisfactory" grade, and other disciplinary procedures as outlined in the Student Code of Conduct and other University rules and regulations.

Professional conduct tips 

Your internship is a professional commitment, and your behavior should consistently reflect professionalism.

  • Dress appropriately for your assignment. If you don’t know what that is, find out.
  • Employers expect you to be on time and give advance notice if you are unable to report for work.
  • Communicate. Listen and ask questions.
  • Accept constructive criticism; strive to improve performance and acquire new knowledge.
  • Maintain confidentiality of personnel and work-related projects.
  • You are expected to adhere to all company rules and conduct yourself in a professional and courteous manner at all times. If you have concerns, bring them up with your supervisor and make every effort to resolve them.
  • Do not conduct personal business during work hours (emails, cell phones, internet).
  • Keep an open mind; avoid jumping to conclusions; try to make informed judgments.
  • If you feel victimized by a work-related incident, contact your onsite supervisor and St. Cloud State University faculty internship coordinator immediately.
  • You never know what kind of opportunity may come through an internship, so show initiative, work hard, and stay in touch with your employer once the internship is completed.

General internship guidelines:

  • Maintain regular communication with your faculty internship coordinator and internship site coordinator.
  • In addition to keeping a journal, record dates, contacts, special projects, etc. This information will prove beneficial when you update your résumé and wish to contact individuals you worked with or for.
  • Keep track of the professionals you meet. They may be future employers, references or mentors. For more information on effective networking, please check our strategies and tips advice.
  • Take part in company-sponsored events when offered. These are great opportunities to network and learn more about the company. Remember, these events are still company events so be on your best behavior.
  • Take advantage of training opportunities that are offered. Not only will this provide you with additional skills but it demonstrates your willingness to learn new things.
  • Understand that not all aspects of an internship will be perfect. There may be some required duties that you don’t care for. Welcome to the world of work.
  • Ask questions and learn from your mistakes.

These are guidelines. Specific internship requirements will vary by department so make sure you are in communication with your faculty internship coordinator for compliance with those requirements.

Rebates for internships and student teaching

Interns and student teachers may apply for a rebate of a portion of student union and activities fees they have paid if their duty station is more than 50 miles from St. Cloud (as defined by the State of Minnesota Mileage Chart).

International internships - required student form

Before departure, all students doing an international internship or other international activity must complete and return to the Center for International Studies:

The Center for International Studies will register the student with the American embassy and will keep the student's emergency contact information for central filing in case of an emergency.

How To Report Your Internship

Congratulations on being offered an internship. It's important to let us know you have one.

Note: Completing this form with the Career Center does not register you for the class. Your department provides information on how to register through e-services.

  • Log in to Jobs for Huskies.
  • You will need these to complete your internship record:
    • Your site supervisor's contact information and job title.
    • Description of your internship duties and responsibilities.
    • Start and end dates of your internship.
    • Wage information (if reporting a paid internship).
    • Offer letter or additional documentation required by the department (may not be required depending on your major).
  • After you log in:
    • In the left navigation, in the I Want To ... section select Report an Internship.
    • Select Internship Term for the semester in which you are completing this internship.
    • Select the appropriate tab.
      • My Jobs if you applied to the position through Jobs for Huskies. If you see your job listed here, under the Action column click Select.
      • My Schedules if you interviewed for the position on campus. If you see the interview listed here, under the Action column click Select.
      • Other if the first two options do not apply. Enter in the Organization Name and the Position Title and click Save.
    • On the next screen, fill out all of the required information.
    • Read the Student Internship Agreement in the Miscellaneous Information section.
    • Upload additional documentation, such as an offer letter or department required documents, you may have.
    • BEFORE YOU CLICK SAVE: Review the information you entered. You will NOT be able to edit any of this information once you click Save.
  • How the process works:
    • Report your internship.
    • Fill out all of the required information.
    • It will then be reviewed for approval by the necessary faculty or staff.
    • You may be asked to complete one or two evaluations during the internship. You will receive emails to complete these evaluations.
    • Review your email address in your profile to ensure you receive these emails.
  • To view previously submitted internships:
    • Click on My Account and select My Activity from the drop down.
    • Select the Internship tab.
    • Click on View to view the details of that record.
  • If you have questions, contact your college or school contact above.

International Students and Internships

International students should coordinate with both their faculty internship coordinator and the Center for International Studies or International Student Services when planning for internships.

In 2016, the Department of Homeland Security published new rules on the Science, Technology, Engineering and Math Optional Practical Training Extension.

Students with Disabilities

For students with disabilities, the benefits of work experiences during an internship may be even greater than for other students.

They may help identify appropriate accommodations for specific situations and ways to disclose and discuss their abilities as they relate to the performance of job tasks.

The Career Center can help with the internship search and preparation:

  • Our internship and job resources.
  • Understand your workplace rights and responsibilities. Familiarize yourself with resources available through Disability Services and the Americans with Disabilities Act (ADA).
  • Be your own advocate; once you start an internship, keep your faculty internship coordinator and on-site supervisor informed of your progress and if you have any learning or functioning needs that are not being met.
  • If an accommodation isn't working or if you need a different accommodation, keep all parties informed. Don't wait until after the internship is over to voice your concerns.
  • Consider transportation needs. When selecting an internship, evaluate whether or not transportation will be a problem. Find out what arrangements can be made, and discuss your needs with your faculty internship coordinator.

Reporting Discrimination, Harassment, Sexual or Gender Violence

  • If student is in immediate danger, call 911.
  • St. Cloud State student interns and faculty internship coordinators with concerns or uncertainty about possible harassment, discrimination, or sexual or gender violence in the following situations should contact Ellyn L. Bartges, 320-308-5123, the university designated equity & access officer, ADA coordinator, and Title IX compliance coordinator or the Office for Institutional Equity and Access.
    • While engaged in university related activities (including but not limited to: research, service, study abroad, field work, internship, athletics or volunteer work).
    • When the alleged perpetrator is a student, staff, faculty member or volunteer at St. Cloud State University.
    • When the incident occurred on St. Cloud State University property.
  • The person filing the complaint need not be a victim of the alleged discrimination but may complain on behalf of another person.
  • If you do not want the Title IX Officer notified, you can speak confidentially with the following people on campus and in the community. They can connect you with support services and discuss options for holding the perpetrator accountable.
  • Review St. Cloud State students’ rights and responsibilities information.

What Faculty Need to Know

Risk Management Issues for Internships

Are your student interns mandated reporters?

  • Minnesota law requires workers in health care, social service, psychological treatment, child care, education, corrections, law enforcement and clergy, to report suspected child maltreatment.
  • The training modules in An Interactive Informational Guide for Mandated Reporting help mandated reporters understand the law and reporting requirements.
    • Overview of Minnesota's child protection system.
    • The intersection of poverty and neglect and a discussion of racial disparities.
    • Basics of mandated reporting.
    • Physical abuse.
    • Sexual abuse.
    • Neglect.
  • The training is flexible, allowing users to navigate to any module at any time.
  • After downloading the file, users are advised that if the navigation toolbar does not display at the bottom of the screen, to reduce the computer's task bar.
    • Using the mouse, place the cursor on the top edge of the task bar until a double-headed arrow appears. Then drag downward to collapse the toolbar and a navigation toolbar for the presentation will become visible.

Reporting Injuries or Accidents

In the case of life or limb threat or injury, call 911

Accident or Injury Report

  • For all paid internships and co-ops:
    • Students are covered under their employer's workers compensation policy.
    • Students should contact their work supervisor for procedure guidance and report incident to their faculty internship coordinator.
    • The faculty internship coordinator should report the incident to our Office of Risk Management.
  • For all unpaid internships and co-ops (or stipend paid — Department of Labor doesn't consider stipends employment — this would include room and board):
    • Students are not considered employed, therefore they are not eligible for workers compensation.
    • They are considered a volunteer who are covered under the university's general policy administered by the assistant vice president of safety and risk management.
    • Students should notify their work supervisor and report incident to their faculty internship coordinator. The coordinator should report the incident to the Office of Risk Management.

Guide for Reporting an Internship

The process:

  • Faculty informs the student to report their internship through Jobs for Huskies.
  • The student logs in and clicks on Report an Internship.
  • The college's or school's designated contact for that student's major will receive an email and start the workflow to send emails for the necessary signatures.
  • When all signatures are obtained, the college's or school's designated contact will receive an email stating the internship has been approved.

When you get an email titled Internship Approval Required with a link:

  • View and review the information the student submitted.
  • If you approve of the internship, enter your initials and click I Approve.
  • If you do NOT approve of the internship, enter your initials and click I Do Not Approve. You will be asked to give a reason. The college's or school's designated contact will receive an email of the non-approval.
  • The student will NOT receive notification that their internship wasn’t approved.

If you have questions, contact:

If you would like access to view internship and job opportunities available for students and alumni, contact Karen Hommerding.

Forms and Guides

Join a Forum; Read More About It

Forum

The Internship-Net listserv is a forum to discuss issues relevant to the administration of internship programs and the teaching of internship classes

Started in 1995 by Michael True, director of the Internship Center at Messiah College in Pennsylvania, it has more than 800 subscribers.

To subscribe:

  1. Send a message to listserv@listserv.messiah.edu
  2. Keep the subject line empty
  3. In the body of the email, type "subscribe internship-net first name last name" (without the quotes and using individual’s first and last name).