Atwood Memorial Center

On Campus Departments and Organizations

Reservation Guidelines

St. Cloud State University registered student organizations and university departments may reserve a kiosk or table area up to one semester in advance. Each group or event is limited to five future dates scheduled per semester. (If five days are booked in advance, an organization or department must wait until one day has been used before you can reserve another.)

If the student organization or university department is co-sponsoring an event with an off-campus group, you must complete the co-sponsorship request form at the time the reservation is made in the Atwood Administration Office (AMC 110). (See the Co-sponsorship Policy for further explanation and form)

To make reservation requests:

Please include the following information in your request:

  • Contact name and phone number
  • Organization or Department name
  • Date and time needed
  • E-mail address (campus only)
  • Reason for the use of the space
  • Number attending
  • Setup required

General information related to kiosks and tabling

Kiosks are 4 x 2 ½ feet with one shelf, two stools, a clip in the front for a poster, and a tack strip behind for posting. Six-foot tables are used in the table areas. A maximum of three six-foot tables can be used in a 10' x 10' area. Violations of space policies will result in losing the privilege to use space for the remainder of the current semester. Violations include, but are not limited to: failure to keep space clean, failure to cancel reservations in advance, using the space for a different purpose than originally planned, improper use of an organization's name, or unacceptable volume of audio/visual equipment.

Groups are responsible for removing and storing their materials and supplies. Items left behind at the end of a reservation will be discarded. Anyone using kiosk or tabling promotional space is required to stay behind or at the table/kiosk when distributing material or recruiting. Unattended space will be given to the next group requesting space. Per Minnesota State policy, Atwood does not permit users to hold a raffle on university property.  

Check-In

A representative from the organization must check in with the Atwood main office (110) before setting up. This is extremely important since 2 or 3 groups might use each space on one day.  If the group does not show up within 30 minutes of the reservation time, the space will be given to the first group that requests it. The no-show organization will be given a no show warning and/or fine if applicable.

Audio Visual Equipment

Outlets are located near kiosks and tables. A limited number of TV/VCR/DVD's are available in Atwood. You may request a TV/VCR or TV/DVD when requesting promotional space. Volume must not disturb others in adjacent area.

Use of a Table Space for SCSU Registered Student Organization Bake Sales

Approval will be granted periodically for Atwood Table Space #3 on the 1st and 3rd Friday of each month during the academic year. Student organizations will be allowed to hold BAKE SALE fundraisers that adhere to the bake sale guidelines (approved in Spring, 2015). Since there are such limited Fridays available, student organizations will only be able to reserve 1 table space per academic year for bake sales in Atwood, but other spaces are approved for bake sales in additional campus buildings without the Friday limits. Other types of food sales are not allowed unless approved by Atwood Administration in conjunction with the Campus Dining Contractor.