Parking & Transportation

Travel/Vehicle Rental Procedures

Enterprise-Rent-A-Car, St. Cloud, provides travel vehicles for authorized St. Cloud State employees and student employees attending field trips, meetings and other state business.

Details

  • Complete or have on file a State of Minnesota Vehicle User Agreement
    • An Eligible or Conditional rating is required for any state-business roadway travel involving an Enterprise vehicle or personal vehicle
  • Rent online using your six-digit St. Cloud State cost-center number
  • If you need to tow a trailer, notify Enterprise at least 72 hours in advance

Employee expectations

Employees must:

  • Comply with Minnesota State travel policies and procedures, the employee's bargaining agreement or compensation plan, state laws, federal laws and IRS guidelines
  • Complete required forms for reimbursement of authorized business travel expenses

Supervisor expectations

The employee's supervisor must approve travel requests and expenses. Direct reimbursement questions to Business Services at 320-308-4005. Rentals initiated outside the U.S. require insurance coverage from the rental company.

Enterprise CarShare

Students can travel off campus without the cost of car ownership. CarShare is affordable, with hourly rates that include fuel and damage/liability protection. Available for students 18 and older, including international students.

Employees may use CarShare for personal or work purposes: 

  • Use a personal credit card
  • Rent a vehicle by the hour or keep it overnight
  • Pay one hourly rate; when gas gets low, fill it up with the pre-paid card inside of the car
  • 24/7 member service
Learn more at EnterpriseCarShare.com/stcloudstate

Vehicle User Agreement

State of Minnesota policies require prior authorization for students and employees to drive personal or Enterprise vehicles on state business.

Students and employees may be granted either an Eligible or Conditional rating. It is automatically renewed, annually.

Safely Operating Trailers and Vans