As the community center for the St. Cloud State University, Atwood Memorial Center offers limited opportunities and spaces for advertising, promotion, awareness raising, and temporary retail sales first and foremost for registered student organizations and university departments and secondarily as policy, time, place and manner permit for non-university organizations and businesses. Atwood Memorial Center does not necessarily support, advocate for, condone, nor oppose the content posted or items sold within the approved policies, and is not responsible for errors in content.
St. Cloud State University registered student organizations and university departments may reserve a kiosk, table, or mall area space up to one year in advance.
If the student organization or university department is co-sponsoring an event with an off-campus group, fees may be assessed (see the Co-sponsorship Policy).
To make reservation requests for on-campus groups (registered student organizations and campus departments): Submit your request on-line in the EMS system for a table or kiosk.
To make reservation requests for off-campus groups (private and non-profit non-campus groups), submit your request at: https://www.stcloudstate.edu/atwood/reservations/promotional-space.aspx.
For questions on reservations contact: email@example.com.
Kiosks are 4 x 2 ½ feet with one shelf, two stools, a clip in the front for a poster, and a tack strip behind for posting.
Main Lounge table space is approximately 10' x 10' and can accommodate up to three 6' tables. There is a wire hanger above the table(s) as well for hanging posters. If you wish to bring in your own display set, it must be kept within the space that is assigned.
Mall space - If you are interested in a specific area on the Mall, you should note your preference when you make your request. Use of the mall space shall not block sidewalks, entrances, the handicap ramp, or the Mall Front Porch. Driving on the Mall is not permitted unless arrangements are made ahead of time. Indoor space cannot be guaranteed as a backup when the weather is not conducive to outdoor events.
Other areas of campus are covered by the campus wide Display and Distribution of Information policy.
Four (4) windows on the north and south side of the Atwood-Centennial building connector walkway will be available for use as large banner/poster spaces. Two window spaces are designated for priority use for HEAT (University Programming Board).
The remaining two (2) are available for general use by SCSU registered student organizations or university departments to promote an event, program, or service. These two (2) general use window spaces can be scheduled via the EMS system or in the Atwood Administration office (134) on a first come-first serve basis for up to one month.
Organizations will only be allowed to display professional, computer generated posters that are 72" x 42" (portrait) which can be designed and produced in Atwood’s Copies Plus area. Approved banners are to be dropped off at Atwood’s Information Desk prior to, or on the day of the first date of the reserved period, and will be hung by designated Atwood staff. Removed banners will be held for pick up for 1 week before being discarded/recycled.
Note: In the case that the general use spaces are not available, student organizations or university departments are advised to contact HEAT to request approval to schedule the last two remaining windows if they are not using them. Drop off and pick up procedures are the same.
To hang anything over the bridge that goes over University Drive, you must contact the Director of Sport Facilities.
The University has developed the following policy and procedure for the entire campus:
See the campus digital signage policy at: https://services.stcloudstate.edu/TDClient/1919/Portal/KB/ArticleDet?ID=119597.
This does NOT include reservable meeting rooms with windowed walls or doors where postings would not be allowed.
No prior approval by Atwood Memorial Center Staff is required.
The table, display and/or easels must not be further than 4 feet out into the pedestrian walkway, and must meet all ADA guidelines for accessibility.
The table, display and/or easels should adhere to the mission of the respective departments.
The table, display, and/or easels should be temporary in nature and should be taken down each evening so that the area can be adequately cleaned. Space outside of offices may not be available on specific days when the entire lounge or connecting corridor space is needed or reserved for events.
University departments may seek approval in the Atwood 134 office for putting up banners and displays in Atwood Center for a period of no longer than 30 days. Atwood Administration will approve the location of the banner/display and reserves the right to remove or move the banner/display for operational reasons.
The posting of banners on the exterior of Atwood Memorial Center is limited to the following university-sponsored events: Homecoming, Lemonade Concert and Arts Festival, and SCSU Kick-Off (no commercial sponsorship permitted on these banners). In these instances, the banners must be professionally made with no hand lettering, of durable quality, and no larger than 200 square feet. Location of the banners is restricted to the northeast (mall) side of Atwood above the South Voyageurs Room window and must not obstruct said window. The banner will be hung and removed by Atwood and/or University staff and may be displayed only during the actual event.
Magnetic sign holders are available for use for temporarily hanging overhead postings in corridors. Sign holders are available on a first-come, first-served basis each day through the Atwood Office 134, and cannot be reserved. Posting can only be used to promote (or provide directions for) events the day of the event. Ticket sales will be considered events. Signs may not be more than 24" in height and up to 48" in width when posted overhead in corridors, and must meet ADA guidelines. Signs must not visually block exit signs. Poster board works best in sign holders. Two-sided posters are suggested for overhead corridor postings.
Policy Updates effective November 27, 2023 (changes in italics)
Tack Strips for Registered Student Organizations and Campus Departments
Tack Strips available in Atwood Memorial Center are intended for SCSU registered student organizations and university departments events only. There are posting locations on each level of the building. One flyer or poster (which must be dated and have the sponsoring group identified) per event is allowed per posting location. The largest poster size allowed is 11" x 17". Each tack strip has the policy posted. Atwood encourages groups to use recycled or recyclable paper. Flyers and other promotions are discarded/recycled after the date of the event being promoted has passed, or if they do not follow university and Atwood advertising policies. Posting is prohibited on any other windows, walls, pillars, doors, and other surfaces in Atwood Memorial Center unless they are a designated posting area or receive temporary approval from Atwood Administration located in AMC 134.
The tack strip on the lower level near the south entrance is for both events and informational postings. This is the only location where flyers can be posted that are not advertising a specific event (i.e. information about a department, facts about a certain issue, etc.) This space is still only for use by SCSU registered student organizations or university departments.
Tack Strips for Off-Campus Postings
Tack strip space for off-campus postings are available in the northeast corner of Atwood by the elevator and the doors leading into the building. Tables for brochures and literature are available underneath these tack strips. Please hang only one flyer for each event on the strips. The size of your flyer should be no longer than 8.5" x 11". Flyers in other locations will be taken down and discarded without notice.
Gripper Strips and Wire Clips (large posters)
Atwood has three (3) locations to display large posters:
Atwood building staff will monitor these locations and posters may be removed and discarded/recycled after the event time has passed. If an organization wishes to save the poster(s), it must be removed by the organization by building closing time, the day of the event.
Atwood does not have sandwich boards for reserved general use. For those departments that choose to use their own sandwich boards, the following procedures should be followed:
The university policy on Use of Outdoor Spaces addresses solicitation on campus.
Table tents may be placed on food service area tables only. The following criteria must be followed:
The lower theater ramp wall/railing area may be approved for use for issues displays after review of the following criteria is met: