As the community center for the St. Cloud State University, Atwood Memorial Center offers limited opportunities and spaces for advertising, promotion, awareness raising, and temporary retail sales first and foremost for registered student organizations, and then university departments, and area tri-colleges, and secondarily as policy, time, place and manner permit for non-university organizations and businesses. Atwood Memorial Center does not necessarily support, advocate for, condone, nor oppose the content posted or items sold within the approved policies, and is not responsible for errors in content.
Tacks strip space for off-campus postings are available in the northeast corner of Atwood. Tables for brochures and literature are available underneath these tack strips. Please hang only one poster per event on each strip. The size of your poster should be no longer than 8.5" x 11". Posters in other locations will be taken down and discarded without notice. Atwood encourages groups to use recycled or recyclable paper. Posting in the residence halls must be arranged at the front desk of each hall.
Advertising may also be done by renting a kiosk or table space in Atwood, if availability, time, place and manner permit. Guidelines for kiosks and tabling can be found in that specific section of the overall advertising/promotional policies. Current usage and rental fees are available from the Atwood Administration office at (320) 308-2905 or on Atwood web site at http://www.stcloudstate.edu/atwood.
Six (6) windows on the north and south side of the Atwood-Centennial building connector walkway will be available for use as large banner/poster spaces. Two window spaces are designated for priority use for HEAT (University Programming Board).
The remaining four (4) are available for general use by SCSU registered student organizations or university departments to promote an event, program, or service. These four (4) general use window spaces can be scheduled via the EMS system or in the Atwood Administration office (134) on a first come-first serve basis for up to one month.
Organizations will only be allowed to display professional, computer generated posters that are 72" x 42" (portrait) which can be designed and produced in Atwood’s Copies Plus area. Approved banners are to be dropped off at Atwood’s Information Desk prior to, or on the day of the first date of the reserved period, and will be hung by designated Atwood staff. Removed banners will be held for pick up for 1 week before being discarded/recycled.
Note: In the case that the general use spaces are not available, student organizations or university departments are advised to contact HEAT to request approval to schedule the last two remaining windows if they are not using them. Drop off and pick up procedures are the same.
To hang anything over the bridge that goes over University Drive, you must contact the Director of Sport Facilities
There is a small posting area in the lower level available for personal-type advertising notices. Any posting in violation of university advertising or university conduct policies will be removed. The sponsoring organization or individual must be identified. Posting types include:
Atwood Memorial Center is not responsible for content errors and/or false information.
The University has developed the following policy and procedure for the entire campus:
This does NOT include reservable meeting rooms with windowed walls or doors where postings would not be allowed.
No prior approval by Atwood Memorial Center Staff is required.
The table, display and/or easels must not be further than 4 feet out into the pedestrian walkway, and must meet all ADA guidelines for accessibility.
The table, display and/or easels should adhere to the mission of the respective departments
The table or display should be staffed or have an interactive component
The table, display, and/or easels should be temporary in nature and should be taken down each evening. If the display is left in public areas, Atwood building staff cannot assume responsibility for any materials or equipment missing if left out after normal office hours.
Space outside of offices may not be available on specific days when the entire lounge or connecting corridor space is needed or reserved for events.
University departments may seek approval in the Atwood 134 office for putting up banners and displays in Atwood Center for a period of no longer than 30 days. Atwood Administration will approve the location of the banner/display and reserves the right to remove or move the banner/display for operational reasons.
The posting of banners on the exterior of Atwood Memorial Center is limited to the following university-sponsored events: Celebrate! St. Cloud State, Lemonade Concert and Arts Festival, and SCSU Kick-Off (no commercial sponsorship permitted on these banners). In these instances, the banners must be professionally made with no hand lettering, of durable quality, and no larger than 200 square feet. Location of the banners is restricted to the northeast (mall) side of Atwood above the South Voyageurs Room window and must not obstruct said window. The banner will be hung and removed by Atwood and/or University staff and may be displayed only during the actual event.
Magnetic sign holders are available for use for temporarily hanging overhead postings in corridors. Sign holders are available on a first-come, first-served basis each day through the Atwood Office 134, and cannot be reserved. Posting can only be used to promote (or provide directions for) events the day of the event. Ticket sales will be considered events. Signs may not be more than 24" in height and up to 48" in width when posted overhead in corridors, and must meet ADA guidelines. Signs must not visually block exit signs. Poster board works best in sign holders. Two-sided posters are suggested for overhead corridor postings.
Tack Strips available in Atwood Memorial Center are intended for SCSU registered student organizations, university departments and Tri-College postings of events only. There are posting locations on each level of the building. One flyer or poster (which must be dated and have the sponsoring group identified) per event is allowed per posting location. The largest poster size allowed is 18" x 24". Each tack strip has the policy posted. Atwood encourages groups to use recycled or recyclable paper. Flyers and other promotions are discarded/recycled after the date of the event being promoted has passed, or if they do not follow university and Atwood advertising policies. Posting is prohibited on any other windows, walls, pillars, doors, and other surfaces in Atwood Memorial Center unless they are a designated posting area or receive temporary approval from Atwood Administration located in AMC 134.
Gripper Strips and Wire Clips (large posters)
Atwood has three (3) locations to display large posters:
Atwood building staff will monitor these locations and posters may be removed and discarded/recycled after the event time has passed. If an organization wishes to save the poster(s), it must be removed by the organization by building closing time, the day of the event.
Special candy sales may be permitted with prior approval. Large candy bars are not permitted to be sold unless approved by Chartwells. All Small bite-size candy may be given away.
Credit card sales will not be allowed in Atwood Memorial Center except for those situations where a charge card is provided as an incidental service to a product or program being sold. The card must work only for that product or service (e.g., phone calling cards that can be used only to charge calls). Affinity Plus Federal Credit Union and other official St. Cloud State University credit card programs are exempt from this policy.
Products bearing the St. Cloud State University official logo or the St. Cloud State University name must be approved by University Communications. Atwood Memorial Center strongly discourages the sale of any item that is inconsistent with the University Code of Conduct or Mission and reserves the right to prohibit the sale of such merchandise. Sales of items that violate state, city or federal law are prohibited.
Atwood does not have sandwich boards for reserved general use. For those departments that choose to use their own sandwich boards, the following procedures should be followed:
The university policy on Use of Outdoor Spaces addresses solicitation on campus.
Table tents may be placed on food service area tables only. The following criteria must be followed:
The lower theater ramp wall/railing area may be approved for use for issues displays after review of the following criteria is met:
Usage is coordinated and monitored by student groups within the Center.
One bulletin board is dedicated for use by the bargaining units for communication and display of information for employees of SCSU. Located in the corridor near A18 in the lower level of Atwood Memorial Center.