Information Technology Services

Microsoft Teams

Description

Microsoft Teams, available through Microsoft Office 365, is a collaboration hub for St. Cloud State University Faculty, staff, and students where all conversations, meetings, files, and notes can be accessed by everyone, all in one place.

Features

Teams makes communicating one-on-one and with groups easy! 

  • Seamless real-time collaboration
  • Host an audio or video conference with desktop sharing options
  • Schedule small group or team meetings
  • Post an email in a thread to keep everyone in the loop
  • See past content and chat history anytime
  • Integrated with Office 365 applications, including Outlook calendar, SharePoint and OneNote

Getting Started

  • Install Teams: The Teams application is available for download in Software Center/SCSU Self-Service on University-owned devices, or through Office.com.
  • Log in to TeamsUse your Office365 login: StarID@minnstate.edu (employees) or StarID@go.minnstate.edu (students)
  • Creating a TeamTeams must be created using either the native Microsoft Teams desktop application or through the Teams app in the Office 365 online portal.
  • Team name: All teams will include the requestor’s primary campus prefix, in our case “SCSU-“, and “-Team” as a suffix. For example, a team requested as "Development" will have a final name of “SCSU-Development-Team”.
  • Owner/members: The requestor will be set as the owner of the team and therefore will be an administrator of the team. Additional members can be added at the time of the request or once the team has been created.
  • Add virtual meeting backgrounds

Data Privacy

Owners of teams must review and comply with University data privacy policies.

Teams are set to private by default. This means members need to be added by the owner in order for them to see the team and all of its contents. If the team is set to public, anyone within the Minnesota State system can see the team and its contents and members.

Safeguards to Prevent and Stop Disruptions

  • Share your meeting links only with invited guests. Do not share your meeting links publicly (e.g. social media).
  • Use Meeting Options to disable other participants from sharing their screen and restrict access to the meeting.
  • Be wary of admitting unknown guests (if an unknown guest is admitted and removed from the meeting, they will be able to re-enter the meeting without needing to be re-admitted).

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