St. Cloud State University Policies & Procedures

Data Privacy and Data Practice

St Cloud State University must comply with two statues regarding data:

  • State Statute: Minnesota Statutes, Chapter 13 - The Minnesota Government Data Practices Act (MGDPA)
  • Federal Statute: Family Education Rights and Privacy Act of 1974 (FERPA)

MGDPA Information

The Minnesota Government Data Practices Act is a state law that establishes a presumption that government data are public unless a federal law, a state statute, or classification of data provides that the specific data are not public. The Minnesota Government Data Practices Act regulates all aspects of data, including the collection, creation, storage, maintenance, dissemination, and access to government data in government entities.

Data Request Forms and Information

Data Practices Contact Information

Data Access and Breach

FERPA Information

FERPA is a federal law designed to protect the privacy of education records. FERPA applies to all educational agencies and institutions that receive funding under any program administered by the U.S. Department of Education and to private entities who perform services on behalf of those educational agencies and institutions.

Student Rights Under FERPA

FERPA Authorization of Disclosure without Consent

Restricting Disclosure

Directory and Limited Directory

St. Cloud State may release the following directory information without authorization unless a restriction has been placed.

Directory Data List

  • Name 
  • Hometown
  • Most recent previous educational institution
  • Enrollment status
  • Class level (freshman, sophomore, etc.)
  • Major and minor field of study
  • Dates of attendance
  • Degrees and dates awarded
  • Non-financial honors/awards and dates awarded
  • Weight and height of athletic team members
  • Participation in official recognized activities and sports and participation dates

St. Cloud State University Approved Limited Directory List

Census Bureau Limited Directory

SCSU Foundation/Alumni Relations Limited Directory

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