Information Technology Services

Accounts, Passwords & Email

StarID Self Service
  • Activate your account
  • Lookup StarID or Password

Your StarID will contain 2 letters, 4 numbers, and 2 more letters (e.g. “ab1234cd” or “qm8762bg”).

Your StarID gives you access to all of these features and more!

Many of these features are accessible off campus through the Information Technology Services site, putting St. Cloud State’s technology at your fingertips anytime, anywhere.

Email and Office 365

Login to Office 365

Use your St. Cloud State email address and StarID password.

Setup instructions for email

E-mail is an official form of communication to students, faculty, and staff at St. Cloud State, so please check e-mail frequently to be sure you don't miss important announcements.

Students, faculty and staff can access their St. Cloud State e-mail once they activate their StarID.

E-mail Address & Quota

Your e-mail address will be automatically generated for you by St. Cloud State and will end in @stcloudstate.edu. This will be provided to you after you are admitted to St. Cloud State. All Students, faculty and staff have 50GB of space within Office 365.

Attachments

You can send and receive e-mail attachments up to 20 MB in your St. Cloud State e-mail. However, some e-mail providers might not accept attachments this large.

Also, be aware that some filetypes are blocked by St. Cloud Statefor security reasons.

Office 365 Support

File/web space

Access File/Web Space

File/Web space quota

  • Students: 500mb
  • Faculty/Staff: 700mb
  • Student organizations: 500mb

Quota increase request

Students, faculty and staff receive personal file and web space when they activate their StarID.

File space allows you to store files on St. Cloud State's network and use your StarID to login and access them from both on and off campus. 

Web space gives you the ability to publish a personal web site on St. Cloud State's network and is located in a folder directly under your file space called "WebSpace". Your personal web site URL will be (where email is replaced with the first part of your email address, minus the @stcloudstate.edu):

  • Students: http://studentweb.stcloudstate.edu/email
  • Faculty and staff: http://web.stcloudstate.edu/email 

Accessing file/web space

On-campus

Windows Desktop
Drive "X" is mapped to File Space, so it should automatically appear on the desktop and is accessible when you login on office or lab computers.

Macintosh
The File Space icon is placed right on your desktop, like your hard drive.

Off-campus/Residence Halls

Use the web-based login to connect to file/web space.

Using SFTP

SFTP clients such as CoreFTP (Windows) and Fugu (Macintosh) can also be used to connect to web space. SFTP site setup information:

  • SFTP address/host: sftp.stcloudstate.edu
  • Username/password: StarID and password
  • Root/remote directory: 
    • Faculty/Staff: /FacultyStaffFiles/WebSpace
    • Students: /StudentFiles/WebSpace

SCSU disclaimer

St. Cloud State University recognizes the value and potential of personal publishing on the Internet, and also allows and encourages students, staff and faculty to experiment with producing personal Web sites. However, St. Cloud State University accepts no responsibility for the content of those sites. The views and opinions expressed on personal Web sites are strictly those of the site authors, and comments on the contents should be directed to the site authors. University personnel do not edit or pre-approve personal Web sites.

Expiration & graduation

Graduation

St. Cloud State provides access to technology services, using their StarID, one year past the term in which they graduated.

After the extension period has expired, accounts are disabled and removed from the system. Alumni need to remove or copy their account files to another location before their technology access and account expire.

Non-enrollment Account Expiration

A StarID remains active at St. Cloud State as long as a student is continuously enrolled in courses at St. Cloud State. For students who have not officially graduated from St. Cloud State but are no longer enrolled in courses, the following will take place:

  • Account Deactivation - Accounts will be deactivated 9 months (undergraduate students) or 12 months (graduate students) after the term of last enrollment. New email will not be delivered and existing email and private files will be retained but not accessible.
  • Account Removal/Deletion - Deactivated accounts at St. Cloud State, and the files and e-mail associated with them, will be deleted from the St. Cloud State system one year after the account has been in the deactivated state. St. Cloud State University is not responsible for any deleted information due to removal of a StarID access, files or e-mail. Once an account is deleted, St. Cloud State cannot retrieve files or e-mail.

Active duty military leave

When the St. Cloud State Office of Records and Registration (AS 118) receives notice from a student that he/she is called to active duty, the student’s account will be flagged, indicating that he/she is on active duty for a specified amount of time. The account will remain active for that period of time. 

Exceptions & extensions

Undergraduate students

Students requesting an extension of their technology past the standard expiration timeframe will need to have their instructor or faculty advisor fill out the Request for Extension Form. Requests must be for clearly academic purposes.

If the request is received and approved between:

  • August 1st and December 1st, the account will be active for fall semester.
  • December 2nd and July 31st, the account will be active for spring and summer semesters.

Graduate students

Students who need an extension of technology services to complete a thesis, paper or culminating project must enroll in a graduate course titled Registration Continuation, 691 for masters students and 891 for doctoral students. For more details or if you have questions, please contact the Graduate Studies office.

Listservs and bulletin board

Faculty and Staff Lists

St. Cloud State provides two university lists, SCSU-Announce and SCSU-Discuss, available to St. Cloud State faculty, staff and administrators.

Emails that are sent to either list address, are sent to all who subscribe to that list.

SCSU-Announce

This electronic list serves as a resource for faculty, staff and administrators to communicate announcements that reflect the professional nature of their work environments.

  • General announcements can be posted to this list from any faculty or staff account.
  • The posting should not require or inspire an e-mail response to the whole list.
  • Office or departmental accounts may also post messages to this list.
  • List address: scsu-announce@stcloudstate.edu

SCSU-Discuss

This list supports communication between faculty, staff and administrators by disseminating messages that are created in the spirit of civil discourse. Items may include, but are not limited to, academic topics, opinion pieces, university policy, issues, surveys and postings intended to inspire discussion.

Other Lists

St. Cloud State provides self-maintained lists for many departments, workgroups and organizations. If you are interested in using a list for your group, please e-mail postmaster@stcloudstate.edu. Be sure to provide details regarding your needs.

Bulletin Board

The Faculty/Staff bulletin board provides an interactive space where they can post and view announcements, information and events in categories such as:

  • For Sale items
  • For Free items
  • Wanted items
  • Campus Announcements
  • Community Announcements
  • Lost Items
  • Campus Events
  • Community Events

In addition to being able to log in to view and post items, you will also have the option to subscribe to receive “Alerts” in your e-mail Inbox about the items in which you are interested.

For assistance using and posting to the bulletin board, after logging in, view the Guick Start Guide found under "Bulletin Board Help." Also available there are the Guidelines and Frequently Asked Questions.

Other types of accounts

Supplemental accounts

Supplemental Account Maintenance 
Employees/advisors use the maintenance tool (only available on campus) to:

  • New supplemental account request
  • Change password
  • Reset password
  • Reassign account to different owner
  • Enable or disable accounts

Departments, centers, programs and student organizations can request a supplemental account for access to email, file/web space, D2L Brightspace, wireless network, library proxy, MNPALS and more.

Student organization accounts need to be requested and managed by their faculty/staff advisor. Faculty/staff are responsible for activity that occurs under the supplemental accounts assigned to them.

Supplemental accounts follow Minnesota State guidelines for secure passwords.

Community patron accounts

St. Cloud State requires community members to complete a user application to receive a Community Patron UserID before using designated computer resources in the University Library.

To obtain a Community Patron ID

  • Bring a valid passport or state-issued photo ID to the Library Circulation Desk.
  • Fill out a request form
  • Read and sign a community patron use policy
  • If you are a minor (under 18 years of age), you must have your parent or legal guardian present to get your UserID

Available services

While using a community patron ID, you will have access to:

  • Internet Explorer and all necessary plugins
  • Microsoft Office Suite (Word, Excel, PowerPoint, Access)
  • University Library electronic resources

Restrictions

Access limits for these accounts are set to:

  • Daily: 4 hours
  • Weekly: 12 hours (Sunday through Saturday)

All community patron IDs expire each year on December 31. Existing IDs can be renewed within one week prior to expiration.