Information Technology Services

Accounts, Passwords & Email

StarID Self Service
  • Activate your account
  • Lookup StarID or Password

Your StarID will contain 2 letters, 4 numbers, and 2 more letters (e.g. “ab1234cd” or “qm8762bg”).

Your StarID gives you access to all of these features and more!

Many of these features are accessible off campus through the Information Technology Services site, putting St. Cloud State’s technology at your fingertips anytime, anywhere.

Email and Office 365

Login to Office 365

Use your MinnState ID and StarID password:

  • Students:
  • Employees:

Setup instructions for email

What's my email address?

E-mail is an official form of communication to students, faculty, and staff at St. Cloud State, so please check email frequently to be sure you don't miss important announcements.

Students, faculty and staff can access their St. Cloud State email once they activate their Star ID.

E-mail Address & Quota

Your e-mail address will be automatically generated for you and will end in:

  • Students: (upon admission to St. Cloud State)
  • Employees:
All Students, faculty and staff have 50GB of space within Office 365.


Maximum message size is 150MB which includes the message and any attachments. There is no individual attachment size restriction. However, some e-mail providers might not accept attachments depending on their size.

Also, be aware that some file types are blocked by St. Cloud State for security reasons.

Office 365 Support

File/web space

Access File/Web Space

File/Web space quota

  • Students: 500mb
  • Faculty/Staff: 700mb
  • Student organizations: 500mb

To submit a Quota increase, please email, please provide your StarID.

Students, faculty and staff receive personal file and web space when they activate their StarID.

File space allows you to store files on St. Cloud State's network and use your StarID to login and access them from both on and off campus. 

Web space gives you the ability to publish a personal web site on St. Cloud State's network and is located in a folder directly under your file space called "webspace".

Your personal web site URL will be in one of two formats, dependent upon when your account was created:

  • Before October 2019:<emailprefix>
  • After October 2019:<starID>

Accessing file/web space


Windows Desktop
Drive "X" is mapped to File Space, so it should automatically appear on the desktop and is accessible when you login on office or lab computers.

The File Space icon is placed right on your desktop, like your hard drive.

Off-campus/Residence Halls

Use the web-based login to connect to file/web space.

Using SFTP

SFTP clients such as CoreFTP (Windows) and Fugu (Macintosh) can also be used to connect to web space. SFTP site setup information:

  • SFTP address/host:
  • Username/password: StarID and password
  • Root/remote directory: 

SCSU disclaimer

St. Cloud State University recognizes the value and potential of personal publishing on the Internet, and also allows and encourages students, staff and faculty to experiment with producing personal web sites. However, St. Cloud State University accepts no responsibility for the content of those sites. The views and opinions expressed on personal web sites are strictly those of the site authors, and comments on the contents should be directed to the site authors. University personnel do not edit or pre-approve personal web sites.

Expiration & graduation

Graduation & Non-enrollment Account Expiration

A StarID remains active at St. Cloud State as long as a student is continuously enrolled in courses at St. Cloud State. For students who have graduated from St. Cloud State or are no longer enrolled in courses, the following will take place:

  • Account Deactivation - Accounts will be deactivated after 24 months for undergraduate students and graduate students after the term of last enrollment. New email will not be delivered and existing email and private files will be retained but not accessible.
  • Account Removal/Deletion - Deactivated accounts at St. Cloud State, and the files and e-mail associated with them, will be deleted from the St. Cloud State system two years after the account has been in the deactivated state. St. Cloud State University is not responsible for any deleted information due to removal of a StarID access, files or e-mail. Once an account is deleted, St. Cloud State cannot retrieve files or e-mail.

Active duty military leave

When the St. Cloud State Office of Records and Registration (AS 118) receives notice from a student that he/she is called to active duty, the student’s account will be flagged, indicating that he/she is on active duty for a specified amount of time. The account will remain active for that period of time. 

Exceptions & extensions

Undergraduate students

Students requesting an extension of their technology and/or online library resources past the standard expiration timeframe will need to have their instructor or faculty advisor fill out the Request for Extension Form.  Login to Office365 using your login ID is required. Requests must be for clearly academic purposes. 

If the request is received and approved between:

  • August 1st and December 1st, the account will be active for fall semester.
  • December 2nd and July 31st, the account will be active for spring and summer semesters.

Graduate students

Students who need an extension of technology services and/or online library resources to complete a thesis, paper or culminating project must enroll in a graduate course titled Registration Continuation, 691 for masters students and 891 for doctoral students. For more details or if you have questions, please contact the Graduate Studies office.

Listservs and bulletin board

Faculty and Staff Lists

St. Cloud State provides two university lists, SCSU-Announce and SCSU-Discuss, available to St. Cloud State faculty, staff and administrators.

Emails that are sent to either list address, are sent to all who subscribe to that list.

NOTE: If your email has changed, you will need to re-subscribe to these lists.


This electronic list serves as a resource for faculty, staff and administrators to communicate announcements that reflect the professional nature of their work environments.

  • General announcements can be posted to this list from any faculty or staff account.
  • The posting should not require or inspire an e-mail response to the whole list.
  • Office or departmental accounts may also post messages to this list.
  • List address:
    • Ensure you are NOT using


This list supports communication between faculty, staff and administrators by disseminating messages that are created in the spirit of civil discourse. Items may include, but are not limited to, academic topics, opinion pieces, university policy, issues, surveys and postings intended to inspire discussion.

Other Lists

St. Cloud State provides self-maintained lists for many departments, workgroups and organizations. If you are interested in using a list for your group, please e-mail Be sure to provide details regarding your needs.

Bulletin Board

The Faculty/Staff bulletin board provides an interactive space where they can post and view announcements, information and events in categories such as:

  • For Sale items
  • For Free items
  • Wanted items
  • Campus Announcements
  • Community Announcements
  • Lost Items
  • Campus Events
  • Community Events

In addition to being able to log in to view and post items, you will also have the option to subscribe to receive “Alerts” in your e-mail Inbox about the items in which you are interested.

For assistance using and posting to the bulletin board, after logging in, view the Quick Start Guide found under "Bulletin Board Help." Also available there are the Guidelines and Frequently Asked Questions.

Other types of accounts

Supplemental accounts

Supplemental Account Maintenance 
Employees/advisors use the maintenance tool (only available on campus*) to:

  • New supplemental account request
  • Change password
  • Reset password
  • Reassign account to different owner
  • Enable or disable accounts

*Remote/Off-campus access:
Users must be connected through Direct Access (Windows) or VPN (Mac) to use this application from off campus.

Departments, centers, programs and student organizations can request a supplemental account for access to file/web space, D2L Brightspace, wireless network, library proxy, MNPALS and more.

Shared mailboxes are now used for email associated with supplemental accounts. (See Shared mailboxes below.)

Student organization accounts need to be requested and managed by their faculty/staff advisor. Faculty/staff are responsible for activity that occurs under the supplemental accounts assigned to them.

Supplemental accounts follow Minnesota State guidelines for secure passwords.

Shared mailboxes

Group Management Tool

Group management instructions

Group owners use the group management tool to:

  • See what groups you own
  • See what DeptFiles you own
  • Grant access to others

A shared mailbox is a mailbox that single or multiple users can use to read and send emails messages for a supplemental account.

Shared mailboxes can also be used to provide a common calendar, allowing multiple users to schedule and view items.

Shared mailboxes do not have a password associated with them and access is granted by the group owner through the Group Management Tool.

Once access has been given, allow up to 24 hours for the shared mailbox will show up in Outlook as another folder. 

Community patron accounts

St. Cloud State requires community members to complete a user application to receive a Community Patron UserID before using designated computer resources in the University Library.

To obtain a Community Patron ID

  • Bring a valid passport or state-issued photo ID to the Library Circulation Desk.
  • Fill out a request form
  • Read and sign a community patron use policy
  • If you are a minor (under 18 years of age), you must have your parent or legal guardian present to get your UserID

Available services

While using a community patron ID, you will have access to:

  • Internet Explorer and all necessary plugins
  • Microsoft Office Suite (Word, Excel, PowerPoint, Access)
  • University Library electronic resources


Access limits for these accounts are set to:

  • Daily: 4 hours
  • Weekly: 12 hours (Sunday through Saturday)


All community patron IDs are active for the calendar year in which they were assigned. As of January 31 each year, the previous year's accounts will expire. A new account must be requested each year.