Accounts, Passwords & Email

E-mail is an official form of communication to students, faculty, and staff at St. Cloud State, so please check email frequently to be sure you don't miss important announcements.

Students, faculty and staff can access their St. Cloud State email once they activate their Star ID.

E-mail Address & Quota

Your e-mail address will be automatically generated for you and will end in:

• Students: @go.stcloudstate.edu (upon admission to St. Cloud State)
• Employees: @stcloudstate.edu

Attachments

Maximum message size is 150MB which includes the message and any attachments. There is no individual attachment size restriction. However, some e-mail providers might not accept attachments depending on their size.

Also, be aware that some file types are blocked by St. Cloud State for security reasons.

Office 365 Support

• Office 365 training
• Office 365 application training (Outlook, Word, Excel, PowerPoint, etc.)

Graduation & Non-enrollment Account Expiration

A StarID remains active at St. Cloud State University as long as a student is continuously enrolled in courses at St. Cloud State University. For students who have graduated from St. Cloud State University or are no longer enrolled in courses, the following will take place:

• Account Deactivation
  • Staff accounts are deactivated 1 day after separation from the University.
  • Faculty accounts are deactivated 90 days after separation from the University.
  • Enrolled students are deactivated 365 days after the end of their last enrollment term.
• Account Removal/Deletion
  • Deactivated accounts at St. Cloud State University, and the files and e-mail associated with them, will be deleted from the St. Cloud State University system 1 year after the last enrollment term. St. Cloud State University is not responsible for any deleted information due to the removal of a StarID access, files or e-mail. Once an account is deleted, St. Cloud State University cannot retrieve files or e-mail messages.

Active Duty Military Leave

When the St. Cloud State University Office of Records and Registration (AS 118) receives notice from a student that he/she is called to active duty, the student’s account will be flagged, indicating that he/she is on active duty for a specified amount of time. The account will remain active for that period of time.

Undergraduate students

Students requesting an extension of their technology and/or online library resources past the standard expiration timeframe will need to have their instructor or faculty advisor fill out the Request for Extension Form.  Login to Office365 using your starID@minnstate.edu login ID is required. Requests must be for clearly academic purposes. 

If the request is received and approved between:

• August 1st and December 1st, the account will be active for fall semester.
• December 2nd and July 31st, the account will be active for spring and summer semesters.

Graduate students

Students who need an extension of technology services and/or online library resources to complete a thesis, paper or culminating project must enroll in a graduate course titled Registration Continuation, 691 for masters students and 891 for doctoral students. For more details or if you have questions, please contact the Graduate Studies office.

Lists

St. Cloud State provides self-maintained lists for many departments, workgroups and organizations. If you are interested in using a list for your group, please e-mail postmaster@stcloudstate.edu. Be sure to provide details regarding your needs.

Bulletin Board

The Faculty/Staff bulletin board provides an interactive space where they can post and view announcements, information and events in categories such as:

• For Sale items
• For Free items
• Wanted items
• Campus Announcements
• Community Announcements
• Lost Items
• Campus Events
• Community Events

In addition to being able to log in to view and post items, you will also have the option to subscribe to receive “Alerts” in your e-mail Inbox about the items in which you are interested.

For assistance using and posting to the bulletin board, after logging in, view the Quick Start Guide found under "Bulletin Board Help." Also available there are the Guidelines and Frequently Asked Questions.

Departments, centers, programs and student organizations can request a supplemental account for access to D2L Brightspace, wireless network, library proxy, MNPALS and more.

Shared mailboxes are now used for email associated with supplemental accounts. (See Shared mailboxes below.)

Student organization accounts need to be requested and managed by their faculty/staff advisor. Faculty/staff are responsible for activity that occurs under the supplemental accounts assigned to them.

Supplemental accounts follow Minnesota State guidelines for secure passwords.

A shared mailbox is a mailbox that single or multiple users can use to read and send emails messages for a supplemental account.

Shared mailboxes can also be used to provide a common calendar, allowing multiple users to schedule and view items.

Shared mailboxes do not have a password associated with them and access is granted by the group owner through the Group Management Tool.

Once access has been given, allow up to 24 hours for the shared mailbox will show up in Outlook as another folder.