Information Technology Services

Software & Business Applications

St. Cloud State University offers a broad range of software for use under various licensing and contractual agreements. The availability is dependent upon role (faculty, staff, student, visitor or emeritus).

Some software, as negotiated with a variety of vendors, is available for personal use at no cost or at significantly discounted rates. 

Software Availability

Microsoft Office

Software Version Availability
  Win Mac  Campus Labs Virtual Lab Personal Use
Access
Microsoft
2016 Yes Yes Download
Excel
Microsoft
2016 2016 Yes Yes Download
OneNote
Microsoft
2016 2016 Yes Yes Download
PowerPoint
Microsoft
2016 2016 Yes No Download
Publisher
Microsoft
2016   Yes Yes Download
Word
Microsoft
2016 2016 Yes Yes Download
Outlook
Microsoft
2016 2016 No Yes Download
Project
Microsoft
2016 Yes^ No No
Visio
Microsoft
2016 Yes^ No No

Limited availability in certain labs, classrooms and offices.

Web graphics and publishing

Software Version Availability
Win Mac  Campus Labs Virtual Lab Personal Use
Acrobat Pro
Adobe
CC CC Yes No Download
Dreamweaver
Adobe
CC CC Yes No Download
Fireworks
Adobe
CC CC Yes No Download
Flash
Adobe
CC CC Yes No Download
Illustrator
Adobe
CC CC Yes No Download
InDesign
Adobe
CC CC Yes No Download
Photoshop
Adobe
CC CC Yes No Download
Publisher
Microsoft
2016   Yes Yes Download
Captivate
Adobe
24 No No No
Contribute
Adobe
    No No No

Course-based and reference

Software Version Availability
  Win Mac  Campus Labs Virtual Lab Personal Use
ArcView-GIS
ESRI
9 Yes No No
PDS Nursing Scenarios
Pro Dev Scenarios
13 Yes Yes No
Respondus
Testing
2016 2016 No No No
Riverside Scientific
Riverside Scientific
5 Yes No No
Google Earth
Google
16.4 Yes Yes No
CLEA Exercises
R Foundation
2.15 Yes No No

Statistical and mathematical

Software Version Availability
  Win Mac Campus Labs Virtual Lab Personal Use
Eviews
Quantative Micro
9 Yes Yes No
JMP
SAS
13 Yes Yes Download
Maple
MapleSoft
2016 2016 Yes Yes Download
MicroCase Analysis
Wadsworth
5 Yes No No
Minitab
Minitab
16.4 Yes Yes No
R
R Foundation
2.15 Yes Yes No
SAS
SAS Institute
9.4 Yes No Download
SPSS
IBM
24 Yes No Download

Media (audio, video, etc)

Software Version Availability
  Win Mac  Campus Labs Virtual Lab Personal Use
After Effects
Adobe
9 Yes Yes No
Audacity
Audacity
13 Yes Yes Download
Finale
MakeMusic
2016 2016 Yes Yes No
iTunes
Apple
5 Yes No Download
Windows Movie Maker 
Microsoft
16.4 Yes Yes No
Premiere Pro
Adobe
2.15 Yes Yes No
QuickTime Player
Apple
9.4 Yes No Download
Windows Media Player
Microsoft
24 Yes No Download

Browsers

Software Version Availability
  Win Mac  Campus Labs Virtual Lab Personal Use
Safari
Apple
Yes Yes Download
Microsoft Explorer
Microsoft
Yes Yes Download
Microsoft Edge
Microsoft
    Yes Yes Download
Chrome
Google
    Yes Yes Download
Firefox
Mozilla
    Yes Yes Download

Operating systems

Software Version Availability
  Win Mac  Campus Labs Virtual Lab Personal Use
MacOS
Apple
10.x Yes No No
Windows 7
Microsoft
7 Yes Yes No
Windows 10
Microsoft
10 Limited No Download
iOS
Apple
11 No No No

Purchasing Software for Campus Use

Software legal agreement reviews are intended to protect our University and campus community and must be done for all software requests, including free software and software upgrades. It is necessary for St. Cloud State University to remain in compliance with Board Policies such as 5.14.5 (Purchasing) and 5.14 (Contracts and Procurements) and provide a level of risk aversion for events such as data breaches.

Software request process

  1. Submit a Purchase Order (PO) for the software and note in the memo field that software legal agreements will be sent separately.
    • Send PDF copies of the legal agreements to Jane Torborg referencing the PO number. (A PDF copy of the legal agreements must be submitted, do not send links. Contact the vendor directly if assistance is needed in obtaining copies of the legal agreements.) Legal agreements include, but are not limited to, the following:
      • User License Agreement
      • Terms and Conditions, as well as any addendums
      • Privacy Policy
      • Current or proposed contract (for renewals, include the previous contract)

  2. Information Technology Services (ITS) conducts a brief review within 1-2 business days of the request to ensure the requested software is compatible with existing IT systems. If there are any concerns with systems compatibility, ITS will notify the requestor and incompatible software will be denied.

  3. Business services will send legal agreements to the Attorney General Office (AGO) and coordinate paperwork with the department and AGO.
    • If the vendor has red-lined the agreement after AGO review, the AGO will communicate directly with the vendor. If the AGO and the vendor cannot reach agreement on the legal agreements, the requestor needs to select a different vendor.

  4. Upon approval from the AGO, Business Services will continue to process the PO through the normal PO process.

Software request exceptions

A PO is not always possible for software requests, either because the vendor will not allow a PO or because the software is free (and therefore no payment is required). In either of these cases, use the following exception process for a software request:

  1. Send PDF copies of the legal agreements (same legal agreements as noted above) to IT Procurement with the following information:
    • Requestor’s name, email address, and phone number.
    • Vendor’s name and vendor contact’s name, email address, and phone number.
    • Name of software being requested.
    • Cost of software being requested, if applicable.
    • Describe the data that the vendor is gaining access to. Is any of the requested data private?

  2. If there is a cost for the software, IT Procurement will confirm that you have checked if a PO is or is not an option with the vendor. If the vendor allow PO’s, follow the process described above.

  3. ITS conducts a brief review of the request within 1-2 business days to ensure the requested software is compatible with existing IT systems. If there are any concerns with systems compatibility, ITS will notify the requestor and incompatible software will be denied.

  4. IT Procurement will send legal agreements to the Attorney General Office (AGO) and coordinate paperwork with the department and AGO.
    • If the vendor has red-lined the agreement after AGO review, the AGO will communicate directly with the vendor. If the AGO and the vendor cannot reach agreement on the legal agreements, the requestor needs to select a different vendor.

  5. Upon approval from the AGO, IT Procurement will process the payment on the purchasing card and deliver a chargeback to the requestor’s department.