Academic Facility Rental

It is against the funding policies of Minnesota State for Atwood to have regularly scheduled classes in the building except for those classes that require Atwood Memorial Center's unique facilities (e.g., bowling).

Facilities are grouped in three categories for the purpose of determining who will schedule their usage and coordinate any contracts or billings involved. Facilities should be reserved at least two weeks prior to an event.

I. Scheduling and Coordinating

The scheduling departments listed below maintain sole responsibility for the actual room schedule during the listed times. The coordinating department is responsible for arranging contracts and billings. The coordinating department will also follow through on the setup details for off campus groups.

1. Facilities scheduled by and coordinated through CSO are:
   1. Atwood Memorial Center
   2. Ritsche Auditorium and lobby
   3. Mall areas
2. Facilities scheduled by Academic Affairs but coordinated through CSO are:
   1. Academic classrooms
3. Facilities that are scheduled by and coordinated through individual departments are:
   1. Athletic and recreation facilities
   2. Welcome Center
   3. Garvey
   4. Halenbeck Hall
   5. Husky Stadium/Dome
   6. Miller Center
   7. National Hockey Center
   8. Outdoor Athletic Space
   9. Performing Arts Center (Theater space reserved by Theater and Film Studies Department and music spaces reserved through the Music Department)

II. Priority

1. University departments, student organizations and non-university groups may schedule as far ahead as the scheduling system allows within the confines of the approved academic calendar time period. There is no priority for groups but events can be bumped in academic spaces. Academic classes take priority over university departments, student organizations and non-university groups events.

I. Rental fees

1. University departments & student organizations will not be charged rental fees for any departmental activity which they solely sponsor and main attendance being on-campus personnel. University departments and student organizations will be charged rental fees for events if at least one of the following are present:
   1. Event is a co-sponsorship 
   2. Off-campus attendees are participating in event
   3. Registration or participation fee is charged. Events that have registrations/participation fees and includes off-campus guests will be subject to co-sponsorship charges.
2. Co-sponsored events See Event Co-Sponsorship Policy
3. Non-university groups
   Groups/organizations not directly related to the university must pay rental fees according to the following room rental rates. The room rental rates and policies listed in this document can be altered or waived only by the Academic Facility Rental Committee or the University President. The exception will be commercial rates which can be negotiated by the CSO director. Non-university groups will be charged for rehearsal at the regular rate schedule.

II. Technician fees

Rental charges for space do not include charges for technical help which is requested or required.

1. Assignment
   Technicians will be assigned based on the type of organization they are and the complexity of their technical requirements. University organizations with simple needs are handled by student technicians. If they have complex needs, they will be asked whether they would prefer a Information Technology Services professional technician or student technicians for sound setups. Commercial and non-profit booking with simple requirements will be given the same choice, but commercial bookings with complex technical needs beyond students abilities or equipment available will be required to either use ITS technicians or hire out an independent sound company. All of our lighting equipment is handled by student technicians.
2. Charges
   1. Student organizations will be charged for all technician time.
   2. Events that a university department co-sponsors with a non-university group will be charged for technician times.