Graduate Assistantships

We store position descriptions, create graduate assistant appointments and complete the employment request and approval process in our online hiring system.

Login with your StarID and password.

If you would like system training, have questions or difficulties using the system, visit the School of Graduate Studies or call 320-308-2113.

Instructions on using the system are in the next dropdown.

To make the best use of the directions, open the GA Hiring system in a separate window and use the information below to guide you through the hiring process. 

Accessing the Database

Visit the SCSU School of Graduate Studies website. On the left-hand s ide of the screen, click on the “Faculty and Staff Resources” and Graduate Assistants link. Or, copy and paste this link https://gradassist.stcloudstate.edu/default.aspx 

Step #1- Setup Approvers

• A list of individuals who will approve the appointment should be identified before:
  1. creating a position description
  2. creating an appointment letter, and
  3. creating an employment request

Note: The Request Creator (person who is preparing the employment request) is set up automatically as an approver.

• The chairperson/person responsible for the budget must be
• A proxy may be designated as well (i.e., the dean may wish the associate dean to approve; the chair may wish the office manager to approve).
• If the person creating the appointment is the same as the chairperson/person responsible for the budget, the person will need to be entered again for each identified role.
• The dean/vice president must be
• If this is not applicable for your area, the chairperson/person responsible for the budget should be entered into this role as well.

IMPORTANT: If the approvers are not set-up, the notification system will not work and the application will not be passed on for approval. This will delay the hiring process!

• Select “Setup Approvers” from the list on the left of the
• Next, choose a department from the drop-down To view all positions, leave this blank.
• Now you can either add a new approver- or, if an existing approver is already listed for the hiring department, you can edit/update their information.
• To search for an employee by first or last name, click on the person/spyglass
• Be sure to hit save before moving to a new screen!

Step #2- Create a Position Description or Copy Last Year’s Description

• Click “Position Descriptions” and select your department/unit.
  • If you are creating a new position description, check to see that the fiscal year is correct for the new entry.
  • If copying the position description to move to the new fiscal year, go to the old description and copy that one.
• Click “Continue” for a list of the current position(s) and/or to “Add Position
• If you are hiring for the same position for which a position description was previously created, you may simply click on the position and then “Copy Position”.
• Once you copy the position, you will need to enter the new fiscal year for which you are You may also make any other necessary changes to the description.

Be sure to “Update Position” at the bottom of the page before navigating to a new page.

• If you are hiring a new position, you may click “Add Position” (from the Position Descriptions page) or click “Create New Position” from the left-hand side of the screen.
• Complete the Graduate Assistant Position Description

Note required fields (as indicated by asterisk mark (*). These are necessary in order to create position!

Position Title (unique name to identify position) *
Be as descriptive as possible (e.g., Thesis Reviewer; Outreach Coordinator; English 161 Instructor)

Position Type *

Teaching Assistantship        Research Assistantship        Program Assistantship

• Teaching Assistantship: Assigned to participate in undergraduate instruction either by teaching or by providing support services. Under the guidance and supervision of departmental faculty members, teaching assistants may serve as instructors of record, laboratory assistants, or test and paper evaluators. It is expected that this experience will provide teaching experience relevant to a professional career.
• Research Assistantship: Assigned to participate in research or research related tasks directed and supervised by faculty members. These experiences should be educational and provide insight into the way research is conducted.
• Program Assistantship: Assigned to participate in the administration of the appointing unit. Both academic and non-academic units employ administrative assistants. Program support assistants should have the opportunity to learn both office functions and educational management procedures. Duties may be specific to an individual graduate program or service unit and could include working under the supervision of the department’s office manager, the department faculty, or with facilities specific to the department.

Hiring Department * (Source of funding)

Supervising Department * (Location of work)

Direct Supervisor Name(s) * (The listed supervisor will be entered into payroll to approve hours unless Graduate Studies is notified of an alternate plan)

Responsibilities *
One to three sentence descriptions of position

Learning Outcomes for Student *
Provide 3 to 5 bulleted outcomes for the student
 
Qualifications *
Are specific skills required? Please list skill and note if the position requires admission to a specific program(s).
 
Is the position at least 50% teaching or research? *
Yes (please answer questions below)       No

If yes, is the graduate assistant:

• the instructor of record? For which course(s)
• teaching but not the instructor of record? For which course(s) supporting course activities (grading, reader, etc.)? coaching? Team(s)
• research only?

The rest of the fields are optional.

Be sure to “Create Position” at the bottom of the page to save your material. 

You may review the position by selecting “Position Descriptions”.
Choose your department, and then select the position that you would like to review.

Creating a Position Description to Share:

• Once you have completed all of these steps, you can then click the paper icon which opens the position in a word document.
• You will need to add: start/end date; hours worked (10 or 20); and salary/stipend. This document can be shared to an internal list or used to create a posting in Handshake.
  

Step #3- Enter New Appointment

Once you have chosen the student that you wish to hire, you are ready to create the appointment letter.

• Click “Create New Appointment” from the left-hand side of the
• Select the appropriate
• If this is a standard GA position, select “Standard”; if you are hiring a doctoral student at the higher rate, select “Doctoral”. Click “continue”.
• A Search for Student box will appear. You can use this screen to search by student ID or name.
• Once you have identified the student from the list, click on their name.
• Click on the spyglass symbol.
• A Search for Positions box will Choose your department and click “search”.
• A list of all the positions that have been created for your department will appear. 
• Select the position you wish to hire. 
• Complete the remaining information on the Graduate Assistant Appointments page.
• When completing the “Building” information, please spell out the full name of the building where the student will be working. This information goes into the appointment letter and will help students who may not be familiar with our acronyms.
• It is necessary to select a funding source for this position.
• Click on “Add Funding Source” and a space will be provided where you can add the account number and stipend information.

Funding Source Choices:

• Graduate Studies = funds that are allocated through the School of Graduate Studies to your department/office.
• Grants & Contracts = funds that are from a grant or contract handled through the Office of Research and Sponsored Programs. Note: You must have the funds for stipend and tuition waiver in your account.
• Revenue/Student Fees = funds that are from some form of revenue/student’s fees charged by the university. Note: You must have the funds for stipend and tuition waiver in your account.
• Institutional/M&E = funds that are from a regular departmental budget that is allocated each fiscal year (e.g., departmental budget, dean’s budget). Note: You must have the funds for stipend and tuition waiver in your account. Graduate Studies no longer has the funds to provide the tuition match.

Stipend Account is the account number that the stipends will be paid from. Note: A student must be a full-time student (8 graduate credits) to be eligible for a graduate assistantship.

• If you were allocated funds by the School of Graduate Studies you will still enter your M&E account number because the funds are moved into the M&E account each time that a check is prepared.
• At this time enter the stipend amount only in the system.
• If the stipend account is being paid from more than one source, you will need to enter two different lines indicating the separate account numbers and the stipend amount being charged against each account
• Stipend amounts for 2025-26 are:
  • full-time (20 hours per week) full academic year = $10,560
  • part-time (10 hours per week) full academic year = $5280
  • optional doctoral stipend remains at $15,000 for the full academic year (20 hours per week)

Tuition Account is usually the same account number as the stipend account unless you are paying the tuition portion of this appointment through a different funding source.

• If you received an allocation through Graduate Studies funds through your dean or vice president, the tuition funds were included within that allocation.
  • Tuition cost for full-time (20 hours per week), 9 credits per term at $563.66
  • Tuition cost for part-time (10 hours per week), 6 credits per term at $563.66
  • Doctoral tuition cost for full-time (20 hours per week), 6 credits per term at $563.66

If a student is hired for two 10-hour per week positions, the tuition remission will be divided equally between the two departments hiring them.

• Note: Tuition remission is provided at the standard in-state graduate rate per credit or the standard doctoral on-campus rate. Students are responsible for any tuition differential.
• Note: If all information is not entered, you will receive an error message that indicates any incomplete fields which need to be completed in order to create the appointment.

 Click “Create Appointment” at the bottom of the

• Choose either- previous (previously employed at SCSU), or new student (new or not employed at SCSU during the past 3 years).
• A letter will appear in Word. Review and edit as needed.
• The letter may be printed on letterhead, attached to an email, or embedded in the body of the email to the student.
• The student is presented with the opportunity to accept the position online rather than needing to mail the response back.
• If the student is unable to respond using the online method, a printed copy will need to be submitted to the School of Graduate Studies in order to activate this student’s acceptance of the position.

Appointments Review

• If you would like to review the appointment, click “Appointments” from the left-hand side of the
• Select your department, and then choose a status: Accepted, Pending, or Declined. 

Note: Until the student has received a letter and accepted the appointment electronically, the application status will remain as pending.

No further action can be taken until the student has accepted the offer!

Step #4 Route New Employment Request

Reminder: The student must accept the appointment offer before you can route a new employment request.

• Click “New Employment Request” on the left-hand side of the screen.
• Enter the student’s name or SCSU I.D. in the search box and then search.
• Click on the student’s name and review all tabbed information.
• Click on the approval tab.
  • The person who created the form, is the first approver.
• Click on the “approved” box to the right of your name.
• Pass this request to the person responsible for the budget, or chairperson, by clicking on the “Send Request to” box and select from the list. 
• The "chairperson" will send the position on to the "Dean or Vice-President"

Approvals

• To view all of the requests that need your approval, log into the system with your star
• Select “Pending Approvals” from the list at the left.
• You can refine your results by selecting items in the dropdown menus. 
• To view all GA positions in the system pending your approval, leave all fields blank. Click “continue”.
• Special note to deans and vice presidents—on the pending approval screen be certain the fiscal year is correct and leave all remaining boxes blank to receive a list of all approvals assigned to you. 
• If you wish to approve several individuals, select “Batch Approvals” from the left side of the
• Find the student(s) that you wish to hire and click on their name(s).
• Use the navigation tabs to review all information for each
• Select “Update Approval” at the bottom of the screen to forward the employment request to the next approver, or to the Graduate Office (if complete).

Be sure to save any changes, by clicking “update approval” at the bottom of the page.

Update Requests

• To update request information, select “Requests” from the left-hand side of the
• Refine your results by selecting as much information from the drop-down menus as
• To view all GA positions in the system, leave all fields
• Find the student that you wish to hire and click on their

Note: You can check to see the progress of an appointment by logging into the system and selecting “Appointments” from the list on the left of the screen.

Keeping Track of Employment Requests

• To review the requests that have been made by your department you need only click on “Requests” on the left of the screen.
• A list of students and information will appear.
• Once the request is submitted to Graduate Studies, the student’s enrollment, and other necessary paperwork is checked. If everything is in place, the request is put into the student payroll system to set up payment. This step adds the student to a list of individuals that are eligible for tuition remission.
• To receive tuition remission the student must be enrolled full-time by the fifth day of the semester.

Change to Employment Request Already Submitted

• To request a change be made or a termination of an employment request for the current term you should contact the School of Graduate Studies. Send an email with the subject line “GA Change Request” to graduatestudies@stcloudstate.edu or call 308-2113 with questions.
• Any other change would be handled by terminating the current Employment Request at the end of the semester. A new Employment Request could then be submitted for the next semester, with the corrected information.

Glossary of Tabs

Create New Position: Creates a document to track the types of positions held by graduate students, the responsibilities of those positions, and the contributions of our graduate assistants to the campus. This must be completed for each unique graduate assistant position in your department or unit. A position description must be on file in the School of Graduate Studies or submitted with the employment request before an employment request can be processed.

Position Descriptions: Shows a list of the position descriptions that have been created for your department for a given fiscal year. This can be used to update the position description for the next fiscal year rather than creating a new one.

Create New Appointment: This tab is used to complete the form that is needed for each unique graduate assistant appointment in your department or unit.

Appointments: All the appointments that have been made for a given fiscal year are listed on this page. This page will enable you to update appointment information or to create the letter for the student.

New Employment Request: This tab cannot be used until the student has accepted the appointment offered them. Once that is done the appointment can be approved and sent forward.

Termination Request: To request a termination of an employment request for the current term you should contact the School of Graduate Studies. Send an email with the subject line “GA Change Request” to graduatestudies@stcloudstate.edu or call 308-2113 with questions.

Requests: This tab can be used to check on any appointment that has been made by a department to check on the progress. Once completed, Graduate Studies will submit the work authorization through payroll to allow for the student’s stipend to begin.

Pending Approvals: This tab is used to check whether there are any appointments that have yet to be completed, and shows what stage they currently are at.

Setup Approvals: This tab is used to set up the authorized individuals that are going to be used to approve any appointment that is processed through a given department/unit.

Graduate assistant employment dates generally reflect employment dates for University faculty.

2025-2026 Employment Dates 

Summer 2025: July 1-Aug. 15
Fall 2025: Aug. 19–Dec. 12
Spring 2026: Jan. 5–May 8
Summer 2026: May 11-June 30

The dates are guidelines for assistants and employers. Departments and supervisors may choose other dates based on responsibilities.

Single term appointment dates may not overlap. For example, a summer appointment must end before the start of a fall appointment.

The last day to make/accept an assistantship offer for Fall 2025 is Friday, Sept. 5.

Late offers will be processed after Sept. 5 at the discretion of the School of Graduate Studies. If permitted, stipends will be pro-rated and the tuition remission will be reduced.

All graduate assistants are required to be enrolled full-time (a minimum of 8 graduate or 6 doctoral credits) to be eligible for an assistantship. Assistantships are intended to support full-time enrollment and aid timely completion.

Graduate assistantships open to graduate students from a variety of majors can be posted on Handshake  Once you have entered your position description into the GA Online system, you can create and save a Word version that will allow you to copy and paste information into Handshake. For assistance with entering a PD into the GA Hiring system and generating the word document, see the GA System instruction guide.

To Post a Position using Handshake

Returning Users: Login
New Users: Click on “Sign Up For an Account” and select Employer. When doing a company search, enter in your department or SCSU. If you need assistance creating your account, contact Simon Bauer or Karen Hommerding

• Click on Jobs in left navigation.
• To copy an existing job and repost it
• To create a new job Use a “Job Type” as On Campus Student Employment. In your job title, make sure to have Graduate Assistantship. Example: Social Media Graduate Assistantship

Hiring Graduate Assistants for Program Only positions

Consider posting positions in Handshake so they are visible to prospective and admitted students browsing our website and considering St. Cloud State. You can set position requirements such as major within Handshake using these directions and use Handshake to manage GA applications.

Positions available within a graduate program to program students only do not need to be posted broadly. If graduate assistant positions are awarded to students, departments should have a clear set of criteria used to award a position (e.g. new admitted graduate students with an undergraduate GPA of 3.7 or higher will be considered). If assistantships are available to any student in the program, the assistantship information should be posted clearly in the department or sent to all students via a program listserv or other communication.

New graduate assistants (GAs) are expected to attend orientation as a condition of employment.

Orientation goals

Graduate assistants who complete orientation will:

• Be able to locate and articulate policies affecting graduate assistant employment;
• Articulate the roles and responsibilities of graduate assistants on campus;
• Define and provide examples of professional behavior;
• Understand and articulate the resources available to support you as a student and graduate assistant.

Graduate assistantships are a source of funding for graduate education and an opportunity to learn by working with faculty and professional staff in the academic environment.

For departments and supervisors, graduate assistants provide the opportunity to enhance our work whether it is doing more research or offering more classes, more services or more learning opportunities.

Developing a positive and productive supervisory relationship with your graduate assistant is one way to ensure this balance flows both ways.

Each supervisor brings unique style and skills to the supervisory relationship and each student brings unique skills, abilities and needs. The working relationship between the two will take time to build.

We offer these suggestions:

• Meet with your graduate assistant to review the responsibilities of the position and your expectations. Include:
  • Professional conduct.
  • Department/office culture.
  • Work hours.
  • Productivity.
  • Expectations for work hours during semester breaks.
• Introduce the graduate assistant to the people with whom they will be working and important contacts.
• Identify resources available to the graduate assistant such as desk space, computers, printers, phones, mailbox, paper, pens, etc.
• Discuss how you and your graduate assistant will communicate. Will it be via email, phone, weekly or bi-weekly meetings or a combination?
• Establish boundaries for communication for both of you, i.e. what is the preferred method and how often.
• Encourage skill development beyond your workplace through campus resources for graduate assistants, including the School of Graduate Studies' graduate assistant orientation, workshops offered on library research and workshops through Informedia Services (IMS) on software use.
• Establish how the graduate assistant will know if they are successful. How will you provide feedback? When will it be provided and in what manner?
• Departments are encouraged to develop their own evaluations related to the position responsibilities and professional or disciplinary expectations, or use our evaluation (PDF).

On occasion a graduate assistantship will not work out. The School of Graduate Studies will address complaints or assist with mediation.

Supervisors can terminate graduate assistants for cause as described in the handbook; or elect not to renew a contract.

Graduate assistants also may resign from positions. Graduate assistants must provide two weeks’ notice to the department.

The supervisor is 100% responsible for ensuring they are approving accurate hours in eTime for graduate assistants. Please familiarize yourself with the payroll procedures. 

Graduate Assistant Payroll Procedures for 2025-2026

1. Effective Fall 2023, all graduate assistants are required to complete a bi-weekly timesheet for student payroll in eTime.
2. Pay periods are bi-weekly, ending on a Tuesday. The payroll distribution date (payday) is ten days later, or every other Friday. This schedule may be adjusted for holidays.
3. Hours are submitted day by day and must total each week what is listed on the Timesheet Data Entry document.
4. The listed supervisor is responsible to review the submitted hours for accuracy and approve by 4:00 pm on Wednesday, the week prior to payday.
5. Supervisors access Student employee timesheets through the Employee Home Dashboard and the Student Employee Supervisor link. 
6. Graduate assistant payroll is based on a stipend system. The hours to be paid are divided out over the course of the semester or academic year. 
   
   1. Time Sheet Entry Graduate assistants will enter the prescribed hours listed on the time card spreadsheet each week. The number of hours listed will be fairly consistent each week and will be less than the required number of work hours, e.g. For example, a full-time 20 hour/week GA will enter 37 hours per pay period but will work 20 hours/week for a normal week or the number of hours listed for a holiday week (16 for Labor Day week). Graduate assistants will continue to submit payroll over winter break. This will ensure biweekly checks are fairly consistent and that graduate assistants do not miss a payment over winter break. 
   2. Graduate assistants who appointment begins Aug. 28 or later will begin entering hours the first Wednesday of the pay period in which they are hired as listed on the timesheet data entry form below. If you and your graduate assistant wish to make up the missed hours to pay/earn the full-stipend, you will need to schedule with your graduate assistant to make up those hours and agree on when/how, they will be entered into payroll. There is a week over winter break 12/24/25-1/1/26 when no graduate assistants are scheduled to enter hours. Make up hours can be entered this week. If you opt to have your graduate assistant enter hours during the term, please remember that students cannot enter more than 20 hours/week or 40 hours/pay period into the etimesheet.
   3. Single semester graduate assistants will enter only the Fall hours or the Spring hours as listed on the Timesheet Data Entry page to ensure full payment during the single semester. 
   4. Full academic year graduate assistants not intending to continue for Spring will not enter any hours after Jan. 1 as these are spring hours to be worked.
   5. The department is responsible to cover any overage or to initiate student repayment of any over-payment. 
7. Full-time graduate assistants must enter 330 hours/ semester to earn the full stipend. Part-time graduate assistants must enter 165 hours/semester to earn the full-stipend. Graduate assistants cannot work more than 40 hours in a pay period.
8. It is the responsibility of the graduate assistant and the supervisor to ensure they are entering the hours as prescribed. The only variation would be if a student opts to use Earned Safe and Sick Time (ESST). This will replace allocated hours, eg. if a student typically works 37 hours per pay period, and uses 1 hour of ESST for a medical appointment, they will enter 36 hours of work time and 1 hour of ESST into payroll for the week. 

Resources

Payroll https://www.stcloudstate.edu/businessservices/accounting/payroll/default.aspx

Timesheet Data Entry for FY 2026

• Student Payroll Distribution Dates (pdf)
• Student Direct Deposit
• GA Hire Checklist for Departments (docx)

Who can access the system?

St. Cloud State employees can create position descriptions, make assistantship appointments and complete employment requests and approvals. Students can only accept an assistantship.

Can students new to St. Cloud State access the system to accept positions?

New students can activate their Star ID and get help, if needed.

I am the employment request initiator, should I appear on the list of approvers?

No. You will automatically be considered an approver. After selecting New Employment Request and identifying the student to be requested, you will be able to select the approval tab (see the instruction guide) and your name will appear on the "Request Created by" line and you can select the box to approve and move the appointment forward to the chairperson/director (if applicable) or directly to the dean or vice president responsible for your units budget.

How do I set up the approvers?

Our instruction guide (PDF) explains how approvers, including a chairperson or person responsible for the unit budget (if not the request initiator), and a dean or vice president, must be established for each department or unit hiring a graduate assistant, including grant and revenue accounts. If your area does not have an approver between the initiator and the dean/vice president, notify Melanie Guentzel and we can remove that step.

How will my chairperson or dean/vice president know a request is waiting for approval?

The designated person responsible for the budget (whoever you entered as the approver) and the dean/vice president will receive email notification at 8 a.m. each Monday/Wednesday/Friday if approvals are pending. If the approval is time sensitive, you may wish to provide access to the system to the Responsible Person for the Budget or the dean or vice president. Our guide (PDF) offers instructions. Approvals can be completed anywhere with web access.

I have received a pending request email but when I login, I do not see requests? How do I find my requests?

Please verify that you are searching for requests in the correct fiscal year. Positions beginning after July 1 are pending for FY 2026. The system defaults to the current fiscal year. Try updating the fiscal year and searching. If this does not work, contact the School of Graduate Studies, 320-308-2113.

The system will allow a proxy for the dean or vice president or chairperson, should I set that up and who should that person be?

Deans, vice presidents and chairpersons can designate a proxy to review and approve GA employment requests. The proxy can be an associate dean or vice president, an office manager with access to the unit budget, or other employee designated by the dean/vice president or chairperson. If your dean/vice president or chairperson has not communicated a proxy to you, you should list the dean/vice president or chairperson as the approver.

My department or grant account is not listed, how do I proceed?

Contact the School of Graduate Studies, 308-2113, or Melanie Guentzel with the six-digit account number to be added to the system. We will notify you when your account is available.

What is the cost of hiring a graduate assistant?

**Based on anticipated 2024-25 in-state tuition rate, not including taxes and fees. Rate is estimated by adding 4% to the tuition costs to costs for 2023-24. 

Note: Master's and doctoral students receive tuition remission of 6 or 9 credits at the regular master's level rate (in-state at 500/600). Doctoral students will have the same cost and receive 6 credits of tuition remission at the master's standard campus rate. 

Why do I need to include student learning outcomes in the position description?

Graduate assistantships support graduate student academic progress at St. Cloud State University and further the University's educational mission. Assistantships should provide professional and academic learning opportunities as well as space to apply knowledge gained through the academic program.

What are the steps in hiring a graduate assistant?

1. Identify funds to hire graduate assistants.
   • Allocation made by School of Graduate Studies.
   • College, school or division funds allocated. May be Institutional Funds (M&E) or Revenue.**
   • Use grant** funds (must have been included in grant proposal, contact Sponsored Programs).
   • **Units or individuals using grant or revenue funds must also identify funds to cover the tuition remission for each term of the appointment.
   • Community partner funding. Contact Graduate Studies. 
2. Enter a position description in the hiring system (or copy and update from a previous year), post position/recruit applicants. At least one listed supervisor should be designated to approve GA timesheets. This information should be communicated to Graduate Studies. 
3. Identify graduate student(s) to hire.
4. Set up approvers in the system (chairperson/director and dean/vice president).
5. Enter appointment into system for each student for which there are funds available.
6. Create appointment letter and email or mail to the selected student(s).
7. Student will need to accept the position before any further steps can be completed.
8. Create an Employment Request in the hiring system for each student accepting a graduate assistantship.
9. Initiators approve the request.
10. Send request to chairperson/director or person responsible for the budget (if applicable and not the initiator).
11. Chairperson/director will send the request to the dean or vice president or Proxy for Approval. Requests list will show dean/vice president as the next step.
12. Dean or vice president approves and submits to School of Graduate Studies. Requests list will show Graduate Studies as the next step.
13. Graduate assistants new to St. Cloud State will need to complete hiring paperwork with the unit supervising the graduate assistant including the I-9, W-4, and MN W-4. The paperwork must be submitted by the student or the department to Student Payroll (AS 123).
14. Information on hiring F-1 students for campus employment and applying for a Social Security number are available at the Center for International Studies. As the supervisor or supervising office, you will need to provide you new international graduate assistant the Verification of F-1 Student's Employment on Campus (PDF). 
15. Registered graduate students with completed hiring paperwork (I-9, W-4, MN W-4) are entered in the payroll system and marked as Complete in the graduate assistantship system.
16. Students have the option to sign up for direct deposit for their stipend payments.

Can I hire a student living outside the state of Minnesota as a remote graduate assistant?

Minnesota State’s Student Payroll system can only comply with income tax withholding rules for student employees working in Minnesota.

Why am I receiving a “Fiscal year assigned to the position does not match appointment year/term” error message when entering a new appointment for next fall?

The system is based on the fiscal year. If you did not save and attach a position description for the next fiscal year or if you forgot to change the year in the position description search box to the next fiscal year, you will have a discrepancy in fiscal years.

Hiring

Verification of F-1 Student's Employment on Campus
Information regarding the employment of international students.

Required Payroll documents for hiring: I-9, W-4, and MN W-4 These documents must contain wet signatures, not digital signatures. 

Supervision

• Evaluation (PDF)

Exceptions to Graduate Studies requirements

• Hold a Graduate Assistantship with a GPA below 3.00
• Hold a Graduate Assistantship with less than full-time enrollment
• Request tuition remission with late registration
• Other requests related to the graduate assistantship

Complete the Graduate Assistants Petition found on the Forms page.