Forms

Directions:

• Link to the individual forms from the menu below or access all Graduate Forms on the forms dashboard. 
• If you are logged in to Office 365 the form will open directly. If you are not logged in, you will need to use your StarID and password to access the forms. Directions on logging into Office 365
• Consult with your program advisor/director as needed, to ensure you have all information necessary to accurately complete your request online. Refer to the School of Graduate Studies Academic Policies for additional information.
• Need help? Go to the Knowledge Base for the step-by-step user guides.
• Please contact the School of Graduate Studies for additional assistance by emailing graduatestudies@stcloudstate.edu.

Once a form is completed and submitted, allow time for your advisor and academic department to review your request. Once the form reaches the School of Graduate Studies, allow 10 business days for processing. An email notifying you of the decision will be sent to your St. Cloud State email and this form will be archived in your student record, or you can log back into this system as needed to check your form(s) to review the My Outstanding Requests block in the upper left corner.

Submit Customize my Program of Study Form

This form allows you to: 

• Select or change my program concentration
• Select or change my culminating project option
• Request transfer credit
• Request elective approvals
• Request course substitutions
• Request a change of catalog term
• Request advanced standing (doctoral)
• Request to validate completed coursework over seven years old
• Pursue a dual degree
• Pursue a double/second major
• Use credit earned as non-degree seeking student

User Guide (PDF)

Submit Seek Registration Permission Form

This form allows you to seek permission to:

• Enroll in a graduate course as a senior undergraduate student
• Request an overload
• Take an undergraduate course for graduate credit (501)
• Take a master's course for doctoral credit (701)
• Request to repeat a course for the third time

User Guide (PDF)

Submit Update my People Form

This form allows you to seek permission to:

• Change or add an advisor
• Create or update my culminating project committee
  • If you are seeking permission to include someone from outside of St. Cloud State University on your committee, please obtain their CV or resume and have them complete the volunteer agreement (PDF). Upload both of those documents with your request when completing this part of the form.

User Guide (PDF)

Submit My Culminating Project Results Form

This form allows you to:

• Submit results of a preliminary committee meeting/proposal meeting
• Submit results of a final committee meeting/final defense
• Submit results of a comprehensive exam

You may only select to do one of the above per request. 

User Guide (PDF)

Submit My Educational Plans are Changing Form

This form allows you to submit a request to:

•  Take a leave of absence/stop out
•  Get a 7-yr. timeline extension
•  Withdraw from the University

User Guide (PDF)

Submit Petitions/Appeals/Concerns Form

This form allows you to:

•  Submit a General Petition or Appeal
•  Share a Concern or Complaint

Form Specific Directions:

• Check to ensure your request cannot be completed on one of the other SGS forms.
• Tell us what you would like addressed. Clearly identify the issue(s) within your text. 
• This process does not replace any existing policies/procedures for addressing grade appeals, complaints about faculty, or academic program concerns or complaints.
• This process cannot be used to modify your registration or transcript (late add, late drop, late withdrawal, or course exchange). These items require a Registration Petition.
• General petitions will require review by your advisor and program director.
• The appeal of a graduate studies decision and any concerns or complaints will come directly to the School of Graduate Studies and be reviewed by the Graduate Records Specialist and the Dean of Graduate Studies. Graduate Studies may need to consult with your program director, advisor, or other campus offices to address your concerns.

Submit Graduate Assistant Petition or Appeal Form

This form allows you to submit a request to:

• Hold a Graduate Assistantship with a GPA below 3.00
• Hold a Graduate Assistantship with less than full-time enrollment
• Request tuition remission with late registration
• Other requests related to your graduate assistantship

Form Specific Directions

• These requests require review by your advisor and will be sent to the Director of Graduate Student Services for review and decision. 
• Responses will be sent via email to the student, advisor and listed GA supervisor. 
• Review policies related to graduate assistantships on the graduate assistant webpage and in the GA Handbook (PDF).

User Guide (PDF)

Deferred Admission Request
Request your admission to be deferred up to 1 year from your original term of admission.

Apply to be a non-degree seeking student 
Complete coursework at St. Cloud State for professional or personal development or prior to formal admission. 

Registration Petition 
Late withdrawal, Late add or Late exchange requests.

Resolve a hold
Contact Graduate Studies about a Graduate hold (36) on your registration.

Application for Certificate Completion
Complete at the beginning of the semester in which your plan to complete a graduate certificate. Must meet posted deadlines. 

Graduation and Commencement
Complete at the beginning of the semester in which the work for the degree will be completed.
Fee: $30 masters, $35 doctoral. Must meet posted deadlines. 

The culminating project forms have transitioned to the new digital forms process. If you have questions about using the new digital forms as a faculty advisor or program director, please see the PDF instructions in the Knowledge Base. 

Verification of F-1 Student's Employment on Campus
Information regarding the employment of international students.