Business Services
Contracts
Only individuals with approved delegation of authority are authorized to sign contracts. This authority is delegated by the President and filed in the Office of Finance & Administration.
Contracts must be prepared on forms approved by the State’s Office of Attorney General to assure that they include all state required contract language. Any modification of forms approved by the Office of Attorney General or the use of a non-system office form requires the review of the Office of Attorney General and approval of the Vice Chancellor-Chief Financial Officer.
In conjunction with the Minnesota State System Office, St. Cloud State University implemented that all contracts be processed through the Marketplace Contract Module effective Jan. 1, 2020. Please do not sign any contract until you submit it to the Purchasing Office and the contract has completed workflow approvals through the Contract Module. We highly suggest using the templates in Marketplace to reduce review and to assure the most up to date language is being used. If vendors are unable to use the templates and/or the vendor refuses to sign via DocuSign we can still use the Contract module though a manual process. All contracts should be sent to the Purchasing Department in a word format if at all possible. Contracts should not be scanned and sent to the Purchasing Department. The Vendor should provide an electronic version.
If you do not have access to Marketplace, or its contract module, please submit the
Contract Request Form to your Administrative Specialist or to William Buck at
wbuck@stcloudstate.edu. Contact William Buck for Marketplace contract module training opportunities.
Contracts in Marketplace
The types/templates of contract within Marketplace are:
- Clinical Agreement
- Clinical Memorandum of Agreement - Medical Laboratory Technician & Phlebotomy Programs
- Clinical Memorandum of Agreement - Nursing & Other Allied Health Programs
- Clinical Memorandum of Agreement - Nursing & Other Allied Health Programs AMENDMENT
- Clinical Memorandum of Agreement - Paramedic Programs
o Executive Search Agreement
- Facilities Agreement
- Facilities Use Agreement (for use of SCSU space)
- Facilities Use Agreement (Campus to Campus)
- Facilities Use Agreement (MN Agency or Board)
- Facilities Use Agreement (Multi-Facilities)
- Facilities Use Agreement (Off-Campus)
- Facilities Use Agreement (with University of Minnesota)
- Goods Contract
- Grant Contract
- Guest Lecture under $3000 - school determined low risk
- Hotel Contract
- Income Contract
- Inter-Agency Agreement (with other State of MN Agencies)
- Intra-Agency Agreement (Between 2 or more MN State Institutions)
- Intra-Agency Agreement
- Intra-Agency Agreement (Shared Employee)
- Intra-Agency Amendment (NOT valid for Shared Employees)
- IT Agreement
- IT Maintenance Agreement
- IT Master Agreement
- Software Agreement
- Telecommunications Agreements (Voice/Data, NOT MN.IT)
- Joint Powers Agreement
- Lease Agreement (Real Property)
- Lease - Campus to Campus
- Lease - Minnesota State as Landlord
- Lease - MN State as Tenant w/Leasehold Improvements
- Lease - MN State as Tenant without Leasehold Improvements
- Lease - Ownership Transfer
- Maintenance/Service Master Agreement
- Memorandum of Agreement
- Nursing Agreement
- Services (Including P/T, NOT Construction)
- Services
- Services Amendment
- Student Training Experience Internship Agreement
- Student Training Experience/Internship (Non-Allied Health Programs)
- Vehicles & Motorized Equipment Purchase, Lease or Rental
Related Policies and Procedures
