Bids and RFPs

Business Services

Bids and Requests for Proposals at SCSU

Certain projects are done through commodity bids, requests for proposals. This page is only a partial listing of open and/or closed bids. All times listed are Central Standard Time (CST). For questions or documents related to open or closed bids or RFP’s email businessservices@stcloudstate.edu.

Documents for open bids and requests can be found on the Minnesota State Vendor’s web page (https://www.minnstate.edu/vendors/), listed under general opportunities.

Open Bids and RFPs

Public Notice - St. Cloud State University intends to enter into 1 year agreement with Transact Campus to provide door access and identity card system for all employees and students of St. Cloud State University Responses are due August 28, 2025 by 3 p.m. CST.

Request for Proposal - Food Service Management. Responses are due by 2 p.m. CST October 16, 2025. Timeline:
- August 18, 2025 by 5 p.m. CST – Supplier registration due for the virtual Mandatory Supplier/SCSU Stakeholder Engagement Meeting
- August 20, 2025 from 8-9:30 a.m. CST– Virtual Mandatory Supplier/SCSU Stakeholder Engagement Meeting
- September 17, 2025 from 9-10:30 a.m. CST – On-site Mandatory Supplier Site/Campus Tour
- September 23, 2025 – Supplier questions deadline
- September 30, 2025 – SCSU publish answers to the supplier questions
- October 16, 2025 by 2 p.m. CST– Response/Proposal Deadline
- June 15, 2026 – Desired goal to finalize contract signatures and issue purchase order to commence work

Closed Bids and RFPs

2025

Public Notice - St. Cloud State University intends to enter into 2 year agreement with Terra Dotta for software that can create and update SEVIS records and manages international student and scholar records. Responses due 3 p.m. CST June 20, 2025.
Public Notice - St. Cloud State University intends to enter into a 1-year agreement with STAR TRIBUNE MEDIA CO LLC to provide strategically placed digital and print advertisements that are strategically placed for local subscribers and has the greatest readership in the Twin City metro area. Responses due 3 p.m. CST June 19, 2025.
Public Notice - St. Cloud State University intends to enter into a 1-year agreement with LAMAR COMPANIES to provide billboard advertising at strategically placed locations for targeted demographics. Responses due 3 p.m. CST June 11, 2025.
Request for Proposal – Pest Control Services. Responses due 3 p.m. CST Friday, June 13, 2025.
Request for Proposal – Admissions Customer Relationship Management And Marketing Platform – Responses due Friday, January 24, 2025 at 3 p.m. CST.

2024

Request for Proposal – Medical Clinic Reference Laboratory Services – Responses due Wednesday, January 31, 2024 at 3 p.m. CST.
Request for Qualifications – Soft Skills and Technical Skills Training – Offers received until Friday, January 19, 2024 at 3 p.m.

2023

Request for Proposal – Campus Pouring and Vending Rights – Responses due Friday, November 17, 2023 at 3 p.m.
Request for Proposal – Men's and Women's Division I Hockey Equipment Supply and Sponsorship Agreement – Responses due Wednesday, November 15, 2023 at 3 p.m.
Request for Proposal – Men's and Women's Division II Athletic Equipment, Gear, Apparel and Branding – Responses due Monday, November 13, 2023 at 3 p.m.
Request for Proposal – Operation of Campus Bookstore – Responses due Tuesday, October 10, 2023 at 3 p.m.
Request for Proposal – Italy and Greece: Cross Cultural Psychology and Community Planning Faculty-Led Program – Responses due Friday, October 6, 2023 at 3 p.m.
Request for Proposal – Panama and Costa Rica Business Faculty Led Program – Opening Friday, October 6, 2023 at 3 p.m.
Request for Proposal – Faculty Led Business Program in Australia – Responses due Friday, September 15, 2023 at 3 p.m.
Request for Proposal – One (1) Used Ice Resurfacer – Responses due Wednesday, May 25, 2023 at 3 p.m.

2022

Request for Proposal – Laundry Equipment and Service – Opening Friday, April 21, 2023 at 3 p.m.
- Addendum 1 - Laundry Equipment and Service
Request for Proposal – Refuse and Recycling Removal Services – Opening Friday, February 24, 2023 at 3 p.m.
- Addendum 1 - Refuse and Recycling Removal Services
Request for Qualifications – Painting Projects and Services – Offers received until Wednesday, June 1, 2022 at 3 p.m.
- Addendum 1 - Painting Projects and Services
Request for Proposal - Observation and Recording System for SCSU Speech-Language and Hearing Clinic - Opening Wednesday, May 25, 2022 at 3 p.m.
- Addendum 1 - Observation and Recording System for SCSU Speech-Language and Hearing Clinic
- Addendum 2 - Room Photos
Request for Proposal - Trademark Licensing & Royalty Program - Opening Friday, April 15, 2022 at 3 p.m.
- Addendum 1 - Trademark Licensing & Royalty Program
Request for Proposal - Strategic Search Partnership - Opening Friday, April 8, 2022 at 3 p.m.
- Addendum 1 - Strategic Search Partnership
Request for Qualifications – Concrete Repairs and Maintenance – Offers received until Tuesday, April 5, 2022 at 3 p.m.
- Addendum 1 - Concrete Repairs and Maintenance
Request for Proposal - Herb Brooks National Hockey Center Video Displays, Scoreboard System, & Controls. Notice is hereby given that Offers will be received by the Director of Finance, St. Cloud State University Foundation, until March 23, 2022 by 2:00pm.
Public Notice - Intention to enter into 3 year maintenance and support agreement with Gaumard to provide first level of support for Pediatric HAL S2225 - Responses due on Tuesday, February 22, 2022 at 2 p.m.
Request for Qualifications – SCSU Outlook Magazine – Offers received until Friday, February 11, 2022 at 3 p.m.
- Addendum 1 - SCSU Outlook Magazine

2021

Public Notice - Intention to enter into 36 month software maintenance and support agreement with EAB Global Inc. - Responses due on Thursday, December 30, 2021 at 2 p.m.
Request for Proposal - Iceland Business Faculty-led Program - Opening Friday, December 10, 2021 at 3 p.m.
- Addendum 1 - Iceland Business Faculty-led Program
Request for Proposal - Athletics Team Physicians/Sports Medicine Services - Opening Monday, December 6, 2021 at 4 p.m.
- Addendum 1 - Athletics Team Physicians/Sports Medicine Services
Request for Proposal – Athletic Sponsorships, Corporate Rights and Multimedia Rights – Opening date Monday, November 8, 2021 at 3 p.m..
- Addendum 1 - Athletic Sponsorships, Corporate Rights and Multimedia Rights
- Addendum 2 - Athletic Sponsorships, Corporate Rights and Multimedia Rights
- Addendum 3 - Athletic Sponsorships, Corporate Rights and Multimedia Rights
Request for Proposal - SCSU at Alnwick Provider Partner - Opening Monday, November 8, 2021 at 3 p.m.
- Addendum 1 - SCSU at Alnwick Provider Partner
Request for Qualifications – Graduate Gift Boxes and Diploma Covers – Offers received until Friday, October 22, 2021 at 3 p.m.
- Addendum 1 - Graduate Gift Boxes and Diploma Covers
Request for Proposal – Web Content Development – Opening Friday, August 27, 2021 at 3 p.m.
- Addendum 1 - Web Content Development
Request for Proposal – Student Success Coaching Services – Opening Wednesday, August 11, 2021 at 3 p.m.
- Addendum 1 - Student Success Coaching Services
Request for Qualifications – Special Events and Late Night Entertainment – Offers received until Friday, July 9, 2021 at 3 p.m.
- Addendum 1 - Special Events and Late Night Entertainment
Single Source Public Notification – Piano Tuning Service – Respond with concerns by July 2, 2021 at 2 p.m.
Single Source Public Notification – Stratasys Printer Purchase – Respond with concerns by May 13, 2021 at 2 p.m.
Single Source Public Notification – Skate Sharpening Commercial Machine – Respond with concerns by April 15, 2021 at 2 p.m.
Request for Qualifications – Roof Maintenance and Leak Repair – Opening March 4, 2021 at 3 p.m.
- Addendum 1 - Roof Maintenance and Leak Repair
Request for Proposal – Minnesota Highway Safety & Research Center Learning Management Center – Opening February 5, 2021 at 3 p.m.
- Addendum 1 - Minnesota Highway Safety & Research Center Learning Management Center

2020

Request for Proposal – SCSU RFP Online Program Manager – Opening December 18, 2020 at 3 p.m.
- Addendum 1 - SCSU RFP Online Program Manager
- Addendum 2 - SCSU RFP Online Program Manager
Request for Proposal – SCSU Ticketing System – Opening October 30, 2020 at 3 p.m.
- Addendum 1 - SCSU Ticketing System
Request for Qualifications – Flooring Repair and Installation – Opening September 11, 2020 at 3 p.m.
Request for Proposal – Costa Rica Geotourism Faculty-Led Program – Opening July 8, 2020 at 3 p.m.
- Addendum 1 - Costa Rica Geotourism Faculty-Led Program
Request for Qualifications – SCSU Staffing Agencies – Opening June 30, 2020 at 3 p.m.
- Addendum 1 - SCSU Staffing Agencies
Request for Proposal – SCSU RFP Pest Control Services – Opening June 26, 2020 at 3 p.m.
- Addendum 1 - SCSU RFP Pest Control Services
Request for Proposal – Elevator Maintenance – Opening June 8, 2020 at 3:00 p.m.
Request for Proposal – Curriculum Forms/Workflow & Catalog Tool Suite – Opening June 5, 2020 at 3 p.m.
- Addendum 1 - Curriculum Forms/Workflow & Catalog Tool Suite
- Addendum 2 - Curriculum Forms/Workflow & Catalog Tool Suite
Request for Proposal – Strategic Search Partnership – Opening May 21, 2020 at 3 p.m.
- Addendum 1 - Strategic Search Partnership
Request for Qualifications - Driver Discount Instructors of the Minnesota Highway Safety and Research Center - Opening May 11, 2020 at 3 p.m. CST
Request for Proposal - Two (2) Used Ice Resurfacers - Offers received through March 17, 2020 at 4 p.m. CST

2019

Request for Qualifications - Bus Services - Opening November 21, 2019 at 3 p.m.
- Addendum 1 - Bus Services
Request for Qualifications - Small Business Development Center Business Consulting Services - Opening November 15, 2019 at 3 p.m.
- Addendum 1 - Small Business Development Center Business Consulting Services
Request for Qualifications - Soft Skills and Technical Skills Training - Opening November 15, 2019 at 3 p.m.
- Addendum 1 - Soft Skills and Technical Skills Training
Request for Proposal – Australia Business Faculty Led Program – Opening October 31, 2019 at 3 p.m.
- Addendum 1 - Australia Business Faculty Led Program
Request for Proposal – Austria Germany Czech Republic and Hungary Psychology Faculty Led Program – Opening October 22, 2019 at 3 p.m.
- Addendum 1 - Austria Germany Czech Republic and Hungary Psychology Faculty Led Program
Request for Proposal – Austria Germany Czech Republic and Hungary Geography and Planning Faculty Led Program – Opening October 22, 2019 at 3 p.m.
- Addendum 1 - Austria Germany Czech Republic and Hungary Geography and Planning Faculty Led Program
Request for Proposal – Global Studies in Cuba Faculty Led Program – Opening October 18, 2019 at 3 p.m.
- No questions or clarifications were presented by potential vendors.
Request for Proposal – Spring Commencement Video Service – Opening October 17, 2019 at 3 p.m.
- No questions or clarifications were presented by potential vendors.
Request for Proposal – Fall Commencement Video Service – Opening October 3, 2019 at 3 p.m.
- Addendum 1 - Fall Commencement Video Service
- Addendum 2 - Fall Commencement Video Service
Request for Proposal – Italy and Greece Psychology Faculty Led Program – Opening October 3, 2019 at 3 p.m.
- No questions or clarifications were presented by potential vendors.
Request for Proposal – Italy and Greece Geography and Planning Faculty Led Program – Opening October 3, 2019 at 3 p.m.
- No questions or clarifications were presented by potential vendors.
Request for Proposal – Business Process Management Suite (BPMS) – Opening September 16, 2019 at 3 p.m.
- Appendixes 1, 2 and 3 for BPMS RFP - Must be completed and submitted with RFP submission.
- Addendum 1 - Business Process Management Suite (BPMS)
Request for Proposal – China Global Business Faculty-Led Program – Opening September 5, 2019 at 3 p.m.
- Addendum 1 - China Faculty-Led Program
Request for Proposal – Greece and Netherlands Political Science Faculty-Led Program – Opening September 5, 2019 at 3 p.m.
- Addendum 1 - Greece and Netherlands Faculty Led Program
Request for Proposal – Costa Rica Geotourism Faculty-Led Program – Opening July 31, 2019 at 3 p.m.
- Addendum 1 - Costa Rica Geotourism Faculty-Led Program
Request for Proposal – Refuse and Recycling Removal Services – Opening May 14, 2019 at 3 p.m.
- Addendum 1 - Refuse and Recycling Removal Services
Request for Proposal – Assessment Management System – Opening April 25, 2019 at 3 p.m.
- Addendum 1 - Assessment Management System
- Addendum 2 - Assessment Management System
Request for Proposal – Referral Laboratory Services – Opening March 7, 2019 at 3 p.m.
Request for Proposal – Men's & Women's Division I Hockey Equipment Supply and Sponsorship Agreement – Opening February 27, 2019 at 3 p.m.
Request for Proposal – Men's & Women's Division II Athletic Equipment, Gear, Apparel and Branding – Opening February 27, 2019 at 3:00 p.m.
Request for Proposal – T1 PRI Local Service 2019 – Opening February 21, 2019 at 3 p.m.
- Addendum 1 - T1 PRI Local Service
Request for Proposal – Long Distance Service 2019 – Opening February 21, 2019 at 3 p.m.
- Addendum 1 - Long Distance Service

2018

Request for Proposal – Student Legal Services – Opening October 4, 2018 at 3 p.m.
Request for Proposal – MN Highway Safety & Resource Center (MHSRC) Online Registration Enhancements – Opening June 26, 2018 at 3 p.m.
Request for Proposal – Men's & Women's Division II Athletic Equipment and Gear – Opening May 30, 2018 at 3 p.m.
Request for Bid – Nortel PBX 2018 to 2020 – Opening May 17, 2018 at 3 p.m.
- Addendum 1 - Nortel Avaya CS1000 PBX Maintenance Contract
Request for Proposal – Laundry Equipment and Service Contract – Opening April 24, 2018 at 3 p.m.
- Addendum 1 - Laundry Equipment and Service Contract
Request for Proposal – Campus Recreation Management Software – Opening March 27, 2018 at 3 p.m.
- Addendum 1 - Campus Recreation Management Software

2017

Request for Bid - Confocal Raman Imaging Microscope - Opening October 18, 2017 at 3 p.m.
Request for Proposal - Exam Prep Courses - Opening September 13, 2017 at 3 p.m.
Request for Proposal - Branding and Marketing Services - Opening April 20, 2017 at 3 p.m. (Date updated in Addendum 1)
- Addendum 1 - Branding and Marketing Services
- Addendum 2 - Branding and Marketing Services
Request for Bid - Campus ID Cards - Opening March 21, 2017 at 3 p.m.
Request for Proposal - Athletic Sponsorships Corporate Rights and Multimedia Rights - Opening March 3, 2017 at 3 p.m. (Date updated in Addendum 1)
- Addendum #1 - Athletics Sponsorships Corporate Rights and Multimedia Rights

2016

Request for Bid - Lighting Project - Opening December 21, 2016 at 3 p.m.
Request for Bid - Disc Stack Centrifuge System - Opening November 23, 2016 at 3 p.m.
Request for Proposal - Student Success Services and Software - Opening August 9, 2016 at 3 p.m.
- Student Success Services Addendum #1
- Student Success Services Addendum #2
Request for Proposal - SCSU Mens and Womens Division 1 Hockey Equipment Supply and Sponsorship Agreement - Opening May 6, 2016 at 3 p.m.

2015

Request for Bid - ISELF Thermogravimetric Analyzer - Opening May 12, 2015 at 3 p.m.

2014

Request for Bid - ISELF Room 110 Audio Visual Multi-Function Classroom - Opening November 13, 2014 at 3 p.m.
- Addendum #1 - ISELF 110 Project
Request for Proposal - Executive Search Firm for Dean School of Public Affairs and Associate Provost for Research and Dean of Graduate Education
- Amendment #1 - Dean School of Public Affairs and Associate Provost for Research and Dean of Graduate Education
- Amendment #2 - Dean School of Public Affairs and Associate Provost for Research and Dean of Graduate Education - Revised Bid Opening October 16, 2014 at 3 p.m.
Request for Bid - 400 MHZ NMR Spectrometer - Opening October 9, 2014 at 3 p.m.
Request for Proposal - Elevator Maintenance Services - Opening July 15, 2014 at 3 p.m. (Date updated in Addendum 1)
- Elevator Addendum #1
Request for Proposal - Referral Laboratory Services - Opening May 21, 2014 at 3 p.m.
Request for Proposal - Refuse and Recycling Removal Services - Opening May 6, 2014 at 3 p.m.
- Addendum #1 - Refuse and Recycling Removal Services
Request for Bid - Nortel PBX RFB Maintenance Contract - Opening April 17, 2014 at 3 p.m.
- Addendum #1 - Nortel PBX Maintenance Contract
- Addendum #2 - Nortel PBX Maintenance Contract
Request for Proposal - Executive Search Firm for Dean Herberger Business School - Opening February 27, 2014 at 3 p.m.
Request for Proposal - Executive Search Firm for Provost/Vice President for Academic Affairs - Opening February 27, 2014 at 3:15 p.m.

2013

Request for Proposal - Professional Consultant Services from an Executive Search Firm for Dean of College of Science & Engineering and Associate Vice President Center for International Studies - Opening November 26, 2013 at 3 p.m.
Request for Bid - Commercial Grade Kitchen Equipment - Opening October 1, 2013 at 3 p.m.
Request for Bid - Turnkey Sterilizer, Electric Steam Boiler, RO Water Feed and Installation Package - Opening July 24, 2013 at 3 p.m.
- Addendum #1 - Turnkey Sterilizer, Electric Steam Boiler, RO Water Feed and Installation Package
  - Floor Plan - WSB First Floor - 40' Scale
  - Floor Plan - WSB Second Floor - 40' Scale
- Addendum #2 - Turnkey Sterilizer, Electric Steam Boiler, RO Water Feed and Installation Package
Request for Proposal - T1 PRI Local Service - Opening June 11, 2013 at 3 p.m.
- Addendum #1 - T1 PRI Local Service
Request for Proposal - Long Distance Service - Opening June 11, 2013 at 3 p.m.
- Addendum #1 - Long Distance Service
Request for Proposal - Student Legal Services - Opening May 30, 2013 at 3 p.m.
Request for Proposal - Beverage Sponsorship - Opening May 21, 2013 at 2 p.m.
- Addendum #1 - Pouring Rights
- Addendum #2 - Pouring Rights
Advertisement for Proposals - Laundry Equipment and Service Contract - Opening January 30, 2013 at 3 p.m.
- Addendum #1 - Laundry Equipment and Service Contract

2012

Request for Proposal - Executive Search Firm for Vice President for University Advancement - Opening December 6, 2012 at 3 p.m.
Request for Proposal - Executive Search Firm for Academic Affairs - Opening October 23, 2012 at 3 p.m. Includes Executive Searches of the following:
- Dean for School of Health and Human Services
- Dean of the School of Public Affairs
- Assistant Provost for Undergraduate Student Recruitment
- Associate Dean for College of Liberal Arts, School of the Arts
Request for Proposal - Assessment and Accreditation - Opening August 7, 2012 at 3 p.m.
- Addendum #1 - Assessment and Accreditation
Request for Bid - Refuse and Recycling Services - Opening May 30, 2012 at 3 p.m. A MANDATORY pre-bid meeting will be held at 9 a.m. on Wednesday, May 16, 2012 in room 102I in the Facilities Management Building, St. Cloud State University.
Request for Proposal - Facilitating Services for Teacher Preparation Initiative Grant - Opening March 13, 2012 at 3 p.m.
Request for Proposal - Executive Search Firm - VP of Administrative Affairs - Opening February 9, 2012 at 3 p.m.
Request for Proposal - Centralized Ticket System
- Addendum #1 - Centralized Ticket System - Revised bid opening date to January 4, 2012 at 3 p.m.

2011

Request for Proposal - Executive Search Firm - Dean of Learning Resources - Opening November 8, 2011 at 3 p.m.
Request for Proposal - Executive Search Firm Director of Athletics - Opening September 13, 2011 at 3 p.m.
2nd Request for Proposal - Exclusive Radio Broadcast - Opening July 12, 2011 at 3 p.m.
Request for Proposal - Exclusive Radio Broadcast - Opening May 24, 2011 at 3 p.m.
- Addendum #1 - Athletics Radio Broadcast - This RFP was cancelled effective June 24, 2011
Request for Proposal - Marketing Services - Opening March 1, 2011
- Addendum #1 - RFP - Marketing Services
Request for Proposal - Operation of the Campus Bookstore - Opening February 15, 2011
- Request for Proposal - Operation of the Campus Bookstore Addendum #1