Advising and Student Transitions

Advising Resources for Students

All newly admitted transfer students are required to attend an Advising and Registration Day or complete the Online Transfer Advising Program. Click on the button to the right for more information on the Advising and Registration Day Program for new incoming students.

New Student Resource Guide

Each year we publish a New Student Resource Guide for incoming students to use during their Advising & Registration program.  It includes valuable information for any current student as well.

Registration Access Code

Current students who want to register for upcoming semesters will need to see their advisor to receive a registration access code before they can register for courses. Students can always find current contact information on their assigned advisor or advising center using the "Look up Advisor" link above.

Students with a departmental advisor will be best served if they see their advisor during the academic year. Many professors are not on campus during the summer and will be unable to meet with their advisees. Students who have trouble contacting an assigned advisor over the summer should check with the department office where the major is housed for assistance. Students who have an advisor in the Herberger Business School can always check with the Business Advising Center in CH 229. All other students who need assistance beyond what the department office can provide can also check in the Dean's office where the Student Relations Director can also provide assistance. Advisors in Advising & Student Transitions can also be a good resource though departments prefer that students see their assigned advisor or another resource person from the department, school or college.

Some departments do not require access codes for students who have declared and been accepted into their major. Students can check with their assigned advisor to clarify department practice on this matter.

New First Year Students

There are a number of great advising resources for new first year students at St. Cloud State. New incoming first year students are assigned to an advisor based on their choice of intended major or acceptance into the Honors Program.

  • Honors - Honors Advising, CH 216
  • All intended Business Majors - Business Advising Center, CH 229
  • All other intended majors - Advising & Student Transitions, CH 366

See the link at the left of the page to look up your assigned advisor or advising center.

Transition to a Major/Program Advisor

Students who are ready to transition to a major/program advisor will work with their assigned advisor to:

  • Demonstrate the ability to follow an academic exploration process based on self-assessment and analysis of academic options at SCSU.
  • Demonstrate the ability to follow a career/vocational exploration process based on self-assessment and analysis of the work world
  • Demonstrate the ability to chart a sequence of courses for successful completion of an academic program at SCSU.
  • Exhibit the motivation necessary to pursue their major of choice.

New Transfer Students

New Transfer Students with an intended major are assigned a school, program or department advisor. Transfer students who are still deciding on a major (undecided) are assigned to an advisor in Advising & Student Transitions.

See the link at the bottom left of the page to look up your assigned advisor.

Incoming Transfer students should be aware that to be eligible for graduation under a four-year curriculum a student must have been in residence at St. Cloud State University at least 2 semesters and must have earned at least 30 semester credits in residence. Some departments may require more than 30 semester credits in residence.

Scheduling an Appointment

Students are wise to schedule an appointment with an advisor well in advance of the opening of their registration window. Appointments in Advising & Student Transitions can be scheduled by phone or in person. It is a good idea to check with other advisors and/or centers about the best method  for scheduling an appointment. 

Advisors will...

  • Help you clarify your educational goals
  • Understand the Liberal Education Curriculum
  • Discuss major and/or minor options
  • Provide assistance in course selection
  • Explain university academic policies and graduation requirements
  • Encourage you to be responsible for your own academic progress
  • Provide referrals to additional campus resources
  • Take time to listen… 

Students / Advisees will…

  • Schedule and attend advising appointments at least once per semester
  • Be courteous (schedule appointments early and cancel or reschedule if necessary)
  • Come prepared with questions and/or topics to  discuss
  • Take primary responsibility for course selection

Questions to ask your advisor

  • Are there any courses I could double count in my major and general education?
  • Are there any pre-requisite courses required for my major?
  • What requirements must I complete in order to be eligible to apply for my major?
  • Do I need a minor? Are there specific minors you would recommend?
  • What is the GPA requirement for my major? Are there any other GPA requirements I need to be aware of?
  • If I try to register for a course within my major and it is full, are there any particular strategies you would recommend?
  • When should I meet with you to discuss my academic plan for next semester and receive my access code? 

If a course you want is full

  • Remain diligent in checking the on-line registration system for open seats.  Students can make changes to their schedules through several days into the semester, so an opening could occur at any time during that period.
  • Check with the department that offers the course to see if they keep a waiting list of students wanting to register for a particular course. Some departments place a “Course requires special permission” hold on certain courses so that when a student drops out of the course, not just anyone searching online for openings will be able to register for the course. The department is then able to take someone from the waiting list and give that  person the special permission override needed to register for the course. Keep in mind that not all departments utilize waiting lists, so you will need to inquire at each department office to find out their policy.
  • Try to contact the professor in person, by stopping by his or her office, by phone, or by e-mail to politely inquire whether he or she anticipates being able to allow any additional students into the class. In many cases this will not be possible, but the professor may be able to offer other  suggestions.
  • You can go to the first class meeting to see if any of the registered students do not attend, and then ask the professor about the possibility of getting into the class. The instructor reserves the right to ask any students who are not registered for the course to leave.

Data privacy

The Family Education Rights and Privacy Act of 1974,  commonly referred to as FERPA, is a federal law that protects the privacy of student educational records. This federal law prohibits the university from sharing student records, including grades, with anyone but the student.  If you have any questions about data privacy you can ask your advisor.