Emergency Preparedness: COVID-19

Bring Huskies Home

Self Assessment for Students, Employees and Visitors

St. Cloud State University is requiring mandatory health assessments of all employees, students, contractors, and visitors prior to entering campus buildings and/or while residing on campus. This assessment will help the campus community with reducing potential exposure to COVID-19 and symptoms of COVID-19. We are working to protect the health and safety of students and employees from the direct threat resulting from the spread of COVID-19 in the workplace, in our learning spaces, and in residential halls and common areas.

Employees are required to take and pass an online health assessment tool prior to coming to campus. Those who do not complete the assessment tool will not be admitted to the workplace and will be considered absent from work without approved leave during their regular assigned work time. They may be subject to disciplinary action, up to and including discharge. Employees who are absent from work without approved leave in these circumstances will be placed in a no-pay status.

Students will not be permitted to enter campus buildings if they do not complete and pass the health assessment tool. Students who reside on campus are required to complete the health assessment tool at the start of their day. Students who do not complete the screening and persist in entering campus buildings may be subject to the St. Cloud State University student code of conduct and may be removed from campus.

Visitors will find the web address and QR code at University Map Kiosks. Employees and student ambassadors will ask to see that visitors coming to campus have passed the assessment.

Instructions for individuals who do not pass the assessment will be provided within the tool to assist with symptoms and help limit the spread of COVID-19

Consistent with the Governor’s Executive Order 20-81, all employees, students, and visitors are required to wear face covering in all buildings as well as other designated spaces, except in locations or circumstances exempted under EO 20-81.

Questions? Contact:  Email Department of Public Safety



The Self-Assessment Screening Tool

What is the COVID screening tool and how will it be used?

It’s a web-based tool individuals will use to self-assess COVID-19-related health risks and determine whether they should be allowed to enter Minnesota State facilities. The Self-Assessment Screening Tool is available to help mitigate the risk of transmission.

Access the Self-Assessment Tool

Why did Minnesota State develop this tool?

The screening tool represents one of many strategies that Minnesota State and its colleges and universities are using to protect the health and safety of students, faculty, and staff. Its development is in line with Executive Order 20-74. It requires Minnesota State to "establish policies and procedures, including health screenings, that prevent sick students or institution staff and instructors from entering the institution for in-person or on-site activities."

When will the tool be available?

The Self-Assessment Tool is available to users starting August 10, 2020.

Access the Self-Assessment Tool

Data Collection, Access and Use

Who will have access to the data collected by the assessment?

Minnesota State is committed to protecting the private data submitted by students, employees, and campus visitors as they complete the Self-Assessment Tool. The Chancellor and campus leadership have designated a limited number of individuals, at the system office and on each campus, who may access the results OR who may have access to the results of the self-evaluation tool. Access is restricted to those individuals whose work assignments reasonably require access to the data.

What will happen to the data submitted through the tool?

The information submitted through the self-evaluation tool is classified as "highly restricted" by Operating Instruction “Data Security Classification.” The detailed collection, use, and safeguarding of "highly restricted" data is outlined in Operating Instruction “Information Security Controls.” Minnesota State has robust processes in place to maintain the confidentiality of data, as well as to prevent, control, and minimize the impacts of any security incidents.

How long will the data be kept?

Minnesota State will use the data collected by this tool for the benefit of the health and safety of our students and employees.  We will maintain the data as long as necessary to safeguard our students, faculty and staff and we will destroy the data when we have determined it is no longer needed. The tool does not store passwords and cannot email sensitive data. In addition, no data is stored on the device that is used to access the assessment.

Using the Self-Assessment Screening Tool

How does the tool work?

The tool is available on the website of each college and university and MinnState.edu, and will be accessible from any device capable of interacting with a web page -- this includes most handheld devices. Users will be guided through a series of questions to identify COVID-19-related health risks. Individuals who pass the self-assessment will receive an email that reflects approval -- anyone may be asked to show this email upon entering campus or the workplace.

The application will inform individuals who do not pass the self-assessment that they should not come to campus or the workplace and will display appropriate contacts and guidance on steps to take in order to protect health and safety.

Access the Self-Assessment Tool

How do I access the tool?

St. Cloud State University offers easy-to-find web links to access from a computer, tablet, or smartphone. QR codes will be available on materials/signs available at campus entrances. The link or code will also be shared with visitors who plan on coming to campus for a stay of more than 15 minutes.

Access the Self-Assessment Tool

What if an individual doesn't have access to the tool electronically or doesn't have a smart phone?

Individuals can use a computer and print out their results, or fill out a written tool once on campus.

What happens if an individual refuses to use the screening tool?

They will not be allowed on campus or into the workplace.

Visiting Campus, On Campus Classes, Working On Campus and On Campus Events

Who is required to use the tool?

Everyone who plans to visit any facility within the Minnesota State system, including all students, employees, visitors, contractors, and vendors, must complete the self-assessment before they arrive each day they will be on campus or at the workplace for longer than 15 minutes. This applies to all 54 Minnesota State campuses and the system office. Students who live on campus are required to complete the assessment every morning.

Access the Self-Assessment Tool

Do guests of the campus – such as attendees at an athletic event – need to use the tool?

Anyone planning to spend more than 15 minutes on campus will need to complete tool.

Is there a consequence for when someone comes to class/work after “failing” the screening?

Employees or students who falsify inputs will be addressed through the appropriate discipline process.

Will student employees still have the opportunity to get paid if they “fail” the screening?

If the work is able to be completed and supervised remotely, students should work remotely. If the work is not able to be completed remotely, students cannot be paid with work-study wages. (Both state and federal work-study permission to pay work-study wages to students who are not working due to COVID-19 expires at the end of the 2020 summer term).

If visitors to campus hold tickets for an event, and fail the screening tool, will ticket costs be refunded?

Those who cannot attend an event due to a negative screening should be compensated through existing college or university refunding practices.

Do individuals who plan on being on campus, but only outdoors, need to complete the tool?

Yes. If they will be on campus they are required to complete the Self-Assessment Tool.

Do employees or students who are working remotely or otherwise not planning to be on campus or at the workplace on any given day still need to use the tool?

Only people who will be on campus or in the workplace need to complete the tool.

If I live on campus do I need to complete the self-assessment on weekends?

Yes. The Self-Assessment Tool needs to be completed every day that students are residing on campus.

Health Information

What criteria does the assessment use in order to evaluate COVID-19-related health risks?

The assessment screens individuals who indicate they have exhibited symptoms associated with COVID-19 within the past 10 days or have been in contact with anyone with a confirmed case of COVID-19 within the past 14 days. The criteria used by the self-assessment is based on guidelines provided by the Minnesota Department of Health.


What if an individual has symptoms similar to COVID-19 due to other health issues, such as allergies or sore muscles following a workout?

The tool accommodates symptoms not related to COVID-19.