Department of Campus Involvement

Budget and Finance

For student organizations

Supporting Activities Through Campus Funds

There are many ways our office supports student organizations as they are planning events and activities. Below you will find information on how to process payments and information about the two different types of student organization accounts. If you have any questions please contact the student organization support staff.

Payments cannot be processed unless there is adequate funding in the account.

Student Organization leaders can acquire their current account (900 or 334) balances by coming to the Department of Campus Involvement front desk or by emailing the Student Organization support staff. To protect our student organizations, account numbers and balances will only be given to leaders that are listed on HuskiesConnect Rosters or their faculty/staff adviser. 

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Processing Payments

Event Decorations or Supplies
Pay for items and submit Payment Request Form for reimbursement
OR
Complete the Student Organization Purchasing Card Request form then meet with Lori Laudenbach to purchase items using Student Organization Purchasing Card.

Conference Registration Fees
Pay for registration and submit Payment Request Form for reimbursement
OR
Complete the Student Organization Purchasing Card Request Form then meet with Lori Laudenbach to purchase items using Student Organization Purchasing Card.

Travel Accommodations for Conferences (Airplane or Hotel):
Required: Completed/signed Student Organization Travel Authorization Form
Pay and submit Payment Request Form for reimbursement
OR
Complete the Student Organization Purchasing Card Request Form then meet with Lori Laudenbach to purchase items using Student Organization Purchasing Card.

Chartwells Invoices
After events, Chartwells will email an invoice to the person who submitted the catering request. Print the invoice and have your adviser sign the bottom, write “OK to pay”, and the student organization account number. Bring signed invoice to Lori Laudenbach to process.

Speaker, Performer, DJ, etc.
Student Organization must fill out the Contract Information Sheet. Meet with Lori Laudenbach to process.

Target, Amazon or Walmart:
Meet with Lori Laudenbach, DCI Office Manager, to order items directly and bill to your university account .

Fundraising Account [900]

The 900 account is where dues, donations, funds raised monies are to be deposited and be used for purposes of student organization operations. To learn more about your account, stop by Department of Campus Involvement (134 Atwood Memorial Center 134) or contact the Student Organization Support Staff.

General Information

Fundraising Policies

On-Campus Fundraising

Off-Campus Fundraising

Funding Sources

Senate Finance Committee (SFC) Account [334]

The Senate Finance Committee (SFC) Account 334 account is where the funds allocated by Senate Finance Committee are deposited. Fund includes Free Balance, Speaker/Entertainer, Equipment purchase, Interpreters. If you'd like to find out if your organization has an account or want know more; contact Senate Finance Committee. 

The Senate Finance Committee (SFC) is the committee within Student Government Committee that is responsible for allocating funding to Student Organizations at St. Cloud State University. 

Senate Finance Committee Chair
Sg-sfc@stcloudstate.edu

Senate Finance Committee Adviser(s)
Tommy Balicky
tbbalicky@stcloudstate.edu

Carly Frederick
carly.frederick-thompson@stcloudstate.edu