Department of Campus Involvement

Budget and Finance

There are many ways our office supports student organizations as they are planning events. Below you will find information on how to process payments and information about the two different types of student organization accounts. If you have any questions please contact the student organization support staff.
Note: Payments cannot be processed unless there is adequate funding in the account.

Paying for Event Decorations or Supplies:
Pay for items and submit Payment Request Form for reimbursement
OR
Complete the Student Organization Purchasing Card Request form. Then meet with Lori to purchase items using Student Organization Purchasing Card.

Paying for Conference Registration Fees:
Pay for registration and submit Payment Request Form for reimbursement
OR
Complete the Student Organization Purchasing Card Request Form. Then meet with Lori to purchase items using Student Organization Purchasing Card.

Paying for Travel Accommodations for Conferences (Airplane or Hotel):
*Please bring the completed/signed Student Organization Travel Authorization Form
Pay and submit Payment Request Form for reimbursement
OR
Complete the Student Organization Purchasing Card Request Form. Then meet with Lori to purchase items using Student Organization Purchasing Card.

Paying for Chartwells Invoices:
After events, Chartwells will email an invoice to the person that submitted the Catering Request.
Print the invoice and have your adviser sign the bottom, write “OK to pay”, and the Student Organization Account Number.
Bring signed invoice to Lori to process

Paying for a Speaker, Performer, DJ, etc.:
Student Organization must fill out the Contract Information Sheet
Meet with Lori to start contracting process

Fundraising Account [900]

900 account: Account where dues, donations, funds raised monies are to be deposited. To be used for purposes of student organization operations. (To find about your account; stop by Department of Campus Involvement (Atwood Memorial Center-134) or contact studentorgsga@stcloudstate.edu)

 

Senate Finance Committee (SFC) Account [334]

334 Account: Account where the funds allocated by Senate Finance Committee are deposited. Fund includes Free Balance, Speaker/Entertainer, Equipment purchase, Interpreters. (Not sure if your organization has an account or want know more; contact Senate Finance Committee. 

The Senate Finance Committee (SFC) is the committee within Student Government Committee that is responsible for allocating funding to Student Organizations at St. Cloud State University. 

2019-2020 Information

  • SFC Policies- coming soon (PDF)
  • Senate Finance Committee Funding Request Form -coming soon (PDF)
    • Once a club or organization is approved for funding through SFC, there are two ways to spend the allocated money from 334 account:

Contact Senate Finance Committee

Senate Finance Committee Chair
Sg-sfc@stcloudstate.edu

Senate Finance Committee Adviser
Peggy Sarnicki
mlsarnicki@stcloudstate.edu

 

Forms

Payment Request Form (1400) 
Contract Information Sheet
Treasurer Budget Template 
Deposit Form