Planning for Events or Travel

Student organizations often plan events as part of their organization's activities. Occasionally, student organizations will travel for events or special activities relating to their organization. Here are tips, documents and forms to help with your planning.

Event Resources

Food/Catering Student Gathering Menu
  • Lower cost
  • Disposable items
  • Items must be picked up by event organizer
  • Needs to be ordered at least seven business days before event
  • Orders must be placed through Catering office. Their office is located in room 146 on the main level of Atwood Memorial Center between Coffee Corner and the SOCA space.
  • Must complete the Student Group Expense Authorization Form (PDF) prior to order. Click this link for expense form 

Retail Menu

  • Items can be ordered up to 24 hours in advance of event
  • Items must be picked up by event organizer
  • Orders must be placed through Catering office. Their office is located in room 146 on the main level of Atwood Memorial Center between Coffee Corner and the SOCA space.
  • Must complete the Retail Ordering Expense Form (PDF) prior to order. 
Gathering Menu
  • Can be ordered online through Chartwells catering website
  • Items will be set up and cleaned up by Chartwells staff
  • Needs to be ordered at least seven business days before event
  • Must complete the Student Group Expense Authorization Form (PDF) prior to order. 
For all student organization catering options, contact Chartwells at (320) 308-4295 and catering@stcloudstate.edu.

Payment options for Catering
Bring your Chartwells invoice and your signed (by your adviser) Payment Request Form to the Department of Campus Involvement.
Ticket Sales

Student organizations can work with the Atwood Information Desk or online ticketing system to sell tickets to their events. For information, contact the Student Organization Support Staff

Cash Box

To reserve a cash box for your event, provide these details at the Information Desk in Atwood Memorial Center: 

  • Organization/Group name 
  • Your name 
  • Phone number 
  • Date cashbox is requested
  • Pickup time
  • Return cashbox date
  • List of people that can pick up the box 

Travel Resources

Before you begin planning your travel, review these resources to ensure you're good to go.

Travel Guidelines

Travel Forms

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