Log into eServices to find specific course drop/add/withdrawal dates under "View/modify course schedule".
Dropping a course by the deadline (before the end of the free add/drop period), means the course is removed from your schedule, you are not financially responsible for that course, and the course does not appear on your transcript. After that date, it is a withdrawal with a grade of "W" and you have a financial obligation for the course(s).
You may withdraw from a course or courses without special permission after the drop/add period and before the withdrawal deadline.
Withdrawing from a course means you are financially responsible for the course and a grade of "W" will appear on your transcript. A grade of "W" on your transcript will impact your credit completion ratio but will not impact your Grade Point Average (GPA).
Total Withdrawal: Withdrawing from all of your registered courses.
Partial Withdrawal: Withdrawing from one or some of your registered courses.
Use the eServices System to withdraw from a course. Link to the video to see the process in your e-Services.
Withdrawal deadline dates display for all courses within eServices. After login, choose “View/modify course schedule” and a column, “Last Dates to Drop/Withdraw” will display with a “clock” icon. Hovering over the clock will display a message with the deadline dates. You may also view the withdrawal deadline dates by clicking on the “Print Schedule” link in the top right corner. This will open a window which displays your course schedule with a column indicating the withdrawal deadline dates for the course(s) in which you are registered.
Withdrawing from ALL COURSES may result in a financial obligation to the University if you are living in the residence halls or receiving a grant, scholarship, loan, or other financial aid. Contact the Student Services Office, AS-123 for further information.
For part-term courses, the withdrawal must be processed before 80% of the class meeting days have elapsed.
Withdrawal from courses after the withdrawal deadline requires completion of the Registration Petition (pdf) form. The form requires the signature(s) of the instructor(s) of the course(s) and will be reviewed by the College/School Deans or the Office of Academic Affairs. After the signatures have been acquired, please submit the completed form to the Office of Records and Registration, AS-118. The form can also be obtained from the Office of Records and Registration.
For further information about late withdrawals, please contact the Office of Records and Registration at registrar@stcloudstate.edu.
Dropping all or some courses before the end of the free add/drop period will result in a reduction of the tuition charges for the course(s).
Likewise, adding a course during this time frame will result in the addition of those related charges to your student account.
Before withdrawing from ALL of your courses, consult with your advisor and/or a student service office.
When considering withdrawing from ALL full term courses in a term, you must first note whether or not you have attended classes for at least 60% of the term. If your registration consists of courses that are not scheduled for the full term (e.g., many summer courses), you should always contact your advisor and/or a student service office.
If you receive all non-passing grades for a semester (W, F, FN, or U) and it is determined that you did not ATTEND classes for at least 60% of the semester you may be required to repay some of the financial aid funds you received. Your aid eligibility may also be impacted if you never attend a course for which you registered.
If a student is eligible for federal financial aid (Title IV) and withdraws from all courses during a period of enrollment, the student is entitled to aid based on the percentage of the period of enrollment attended. When a student withdraws, the school is required to determine the amount of the federal financial aid the student has earned. If a student has been disbursed unearned aid, the student must repay it. If a student has earned aid which has not been disbursed, the student is eligible to receive those funds as a post-withdrawal disbursement. If any funds are remaining after the return of Title IV aid, they will be used for repayment obligations for St. Cloud State University funds, Minnesota state funds, and other private sources. If an unpaid balance exists, all aid sources will be repaid before any funds are returned to the student.
For students who withdraw from ALL classes for fall or spring semester, refunds are according to the following schedule:
| Refund Percentage | SPRING 2023 | FALL 2023 |
|---|---|---|
| 100% refund | Jan. 9-13, 2023 | Aug. 21-25, 2023 |
| 75% refund with a W | Jan. 14-20, 2023 | Aug. 26-Sept 1, 2023 |
| 50% refund with a W | Jan. 21-27, 2023 | Sept. 2-11, 2023 |
| 25% refund with a W | Jan. 28-Feb. 3, 2023 | Sept. 12-18, 2023 |
| No refund after | Feb. 3, 2023 | Sept. 18, 2023 |
Summer is considered one term. For students who withdraw from ALL classes for the entire term (intersession, first summer session and second summer session) refunds are according to the following schedule:
| Refund Percentage | Sessions less than 3 weeks | Sessions between 3 and 10 weeks |
|---|---|---|
| 100% refund | 1st Business Day of Term | 1st and 2nd Business Day of Term |
| 100% refund with a W | -- | 3rd through 5th Business of Day of Term |
| 75% refund with a W | None | None |
| 50% refund with a W | 2nd and 3rd Business Day of Term | 6th through 10th Business Day of Term |
| 25% refund with a W | None | None |
| No refund after | 3rd Business Day of Term | 10th Business Day of Term |
Note: If you are still on record as being registered for courses (either with an assigned grade or in the current semester), you must withdraw or fill out a Registration Petition for a late drop/withdrawal prior to requesting a refund.
Submit completed forms with required documentation to SCSU Student Services, AS 123, 720 4th Ave S, St. Cloud, MN 56301.
Some online/distance learning student courses require the payment of Student Union/Activity fees defined as: Student Union Operating, Student Union Debt Service, Student Activities, Health Services, Athletics, MSUSA, and Technology fees.
Students who live out of state and are taking only online courses are eligible for a waiver of all the above fees except for the MSUSA and Technology fees. Complete the Online-Distant Learning Fee Waiver Request Form for Out of State Students (PDF) to submit this request.
Courses with a duration of less than 5 weeks of the semester are designated as short courses. No reduction in charges will be made after the course has begun.
Interns and student teachers may apply for a rebate of a portion of student union and activities fees they have paid if their duty station is located more than fifty (50) miles from St. Cloud (as defined by the State of Minnesota Mileage Chart). Download the rebate form (PDF) or pick up the form in the Education Building, B-120 or the Office of Records and Registration, AS-118.
The rebate request form must be returned to Business Services, AS-123, no later than the final day of the semester.