University Archives

Retention Schedules: Special Advisor to the President - Internal Complaints

Records Type

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Academic Decisions/Actions - Advice and Consultations

Agency Schedule Number: 017-076
Item No.: 2
Description: Documents acquired when advising or providing administrative legal opinion on complex decisions made as part of a detailed or ongoing complaint process regarding but not limited to:

  • Grade appeals
  • Department, classes and academic program quality complaints
  • Research misconduct
  • Academic dishonesty
  • Admissions decisions

Confidential Information: Yes

Office of Record: Special Advisor to the President
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain for 7 years after final decision or action, then dispose.

Effective Date: September 2014
Revision Date: May 2017

Employee Grievances and/or Complaints Filed under a Labor Agreement (resolved up to and including the third step and including Minnesota State)

Agency Schedule Number: 017-076
Item No.: 1
Description
Confidential Information: Yes

Office of Record: Special Advisor to the President
Other Offices: Reference copies maintained by other units should be disposed of by shredding or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain active grievances; for grievances that have been withdrawn, settled or arbitrated, retain for 7 years, then dispose.

Effective Date: September 2014
Revision Date: May 2017

Non-Litigation General Concerns - Issues, Complaints, etc., by Faculty, Staff, Students, and/or Members of the Public

Agency Schedule Number: 017-076
Item No.: 3
Description: Formal and informal complaints, which may include but are not limited to complaint records (including Title IX and Minnesota State Board Policy 1B.1/Procedure 1B.1.1), investigations, interviews, notes, notices of concerns or conduct issues including investigations of misconduct.
Confidential Information: Yes

Office of Record: Special Advisor to the President
Other Offices: Reference copies maintained by other units should be disposed of by shredding or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain for 7 years after last action or communication, then dispose.

Effective Date: September 2014
Revision Date: Revised May 2017

Original Copy of Schedule as Approved by the State of Minnesota