University Archives

Managing Digital Records

Digital records are easily created, edited, and deleted. Though digital records do not have physical form, they need to be managed just like paper records. Without any organization, including file naming and filing them into a file system with digital folders, digital records will be difficult to find and use.

There are many strategies that can help you manage and keep your digital records accessible. Here are some helpful approaches for you to consider and, if suited for your office, to use successfully.

Creating Digital Records

Embedding Metadata into a Digital Record

File Naming

Filing Structure

St. Cloud State File Space

How Long Should the Records be Kept?

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