University Archives

Retention Schedules: Special Advisor to the President - Administrative

Records Type

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Advice and Consultation

Agency Schedule Number: 017-076
Item No.: 8
Description: Advisory documents, in which there was significant research or involvement by the Special Advisor, for projects or to answer inquirer about topics such as trespass, incidents, risk, conflict of interest, data privacy, contract interpretations, simple academic decisions, background checks, and other general counsel.
Confidential Information: No

Office of Record: Special Advisor to the President
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain for 2 years from last action or communication, then dispose.

Effective Date: September 2014
Revision Date: May 2017

Leases, Contracts, Agreements, Memoranda of Understanding (MOU), and/or Memoranda of Agreement (MOA)

Agency Schedule Number: 017-076
Item No.: 7
Description: Documents used or considered in providing research and advice.
Confidential Information: No

Office of Record: Special Advisor to the President
Other Offices: Reference copies maintained by other units should be disposed of by shredding or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain for life of agreement plus 3 years, then dispose.

Effective Date: September 2014
Revision Date: May 2017

Minnesota Government Data Practices Act (MNGDPA) and Data Breach Notices

Agency Schedule Number: 017-076
Item No.: 6
Description: Documentation such as emails, letters, copies of data requested, confirmations of data received, etc. used in answering MNGDPA inquiries from the public or providing notice of a data breach.
Confidential Information: No

Office of Record: Special Advisor to the President
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain for 7 years from date data or notification provided, then dispose.

Effective Date: September 2014
Revision Date: May 2017

Original Copy of Schedule as Approved by the State of Minnesota