Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Agency Schedule Number: 024-016
Item No.: 1
Description: These records document the application for, awarding of, and use of student housing facilities by students. Records may include Paper Housing Applications, Completed RCRs, ADA Single Room Accommodation Letters, ESA Paperwork, No Show/Released paperwork, Loft Agreements, Early Arrival Form, Meal Plan Change Request, Cancels, Room/Hall Switches, Lockout Slips, Emergency Contact Card (ECC).
Confidential Information: Yes
Office of Record: Residential Life
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain in office for five years after student last lived in residence halls, then dispose.
Effective Date: December 2023
Revision Date: NA