University Archives

Retention Schedules: Business Services - Purchasing

Records Type

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Paid bill files

Agency Schedule Number: 013-022
Item No.: 3
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 10 years, then dispose.

Effective Date: March 2013
Revision Date: NA

PCS authorizations

Agency Schedule Number: 013-022
Item No.: 2
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 years until superseded, then dispose.

Effective Date: March 2013
Revision Date: NA

Purchasing card authorizations

Agency Schedule Number: 013-022
Item No.: 1
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 years until superseded, then dispose.

Effective Date: March 2013
Revision Date: NA

Purchasing card statements and receipts

Agency Schedule Number: 013-022
Item No.: 4
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 10 years, then dispose.

Effective Date: March 2013
Revision Date: NA

Original Copy of Schedule as Approved by the State of Minnesota