University Archives

Retention Schedules: Business Services - Payroll

Records Type

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Direct deposit authorizations

Agency Schedule Number: 013-021
Item No.: 1
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 fiscal years, then dispose.

Effective Date: March 2013
Revision Date: NA

Employee expense reports

Agency Schedule Number: 013-021
Item No.: 2
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 4 years, then dispose.

Effective Date: March 2013
Revision Date: NA

Graduate assistant contracts

Agency Schedule Number: 013-021
Item No.: 3
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 4 years, then dispose.

Effective Date: March 2013
Revision Date: NA

I-9 forms

Agency Schedule Number: 013-021
Item No.: 4
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 years after superseded or final expense to employee, then dispose.

Effective Date: March 2013
Revision Date: NA

Payroll register

Agency Schedule Number: 013-021
Item No.: 5
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 4 years, then dispose.

Effective Date: March 2013
Revision Date: NA

Staff timesheets

Agency Schedule Number: 013-021
Item No.: 6
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 4 years, then dispose.

Effective Date: March 2013
Revision Date: NA

Student timesheets

Agency Schedule Number: 013-021
Item No.: 7
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 4 years, then dispose.

Effective Date: March 2013
Revision Date: NA

Tax residency forms

Agency Schedule Number: 013-021
Item No.: 8
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 years after superseded or final expense to employee, then dispose.

Effective Date: March 2013
Revision Date: NA

W-4 forms

Agency Schedule Number: 013-021
Item No.: 9
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 years after superseded or final expense to employee, then dispose.

Effective Date: March 2013
Revision Date: NA

Original Copy of Schedule as Approved by the State of Minnesota