University Archives

Retention Schedules: Business Services - Mailroom

Records Type

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Certified letter signatures

Agency Schedule Number: 013-020
Item No.: 6
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 1 year, then dispose.

Effective Date: March 2013
Revision Date: NA

Monthly reports for bulk mailing

Agency Schedule Number: 013-020
Item No.: 4
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 fiscal years, then dispose.

Effective Date: March 2013
Revision Date: NA

Postal daily meter readings

Agency Schedule Number: 013-020
Item No.: 1
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 fiscal years, then dispose.

Effective Date: March 2013
Revision Date: NA

Statement of business reply

Agency Schedule Number: 013-020
Item No.: 2
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 fiscal years, then dispose.

Effective Date: March 2013
Revision Date: NA

Statement of postage due

Agency Schedule Number: 013-020
Item No.: 3
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 fiscal years, then dispose.

Effective Date: March 2013
Revision Date: NA

UPS packaging receipts

Agency Schedule Number: 013-020
Item No.: 5
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain current year plus 3 fiscal years, then dispose.

Effective Date: March 2013
Revision Date: NA

Original Copy of Schedule as Approved by the State of Minnesota