University Archives

Retention Schedules: Business Services - Inventory

Records Type

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Asset number records (with purchase order)

Agency Schedule Number: 013-019
Item No.: 1
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 4 years after disposal of equipment, then dispose.

Effective Date: March 2013
Revision Date: NA

Consumable inventory error reports

Agency Schedule Number: 013-019
Item No.: 2
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 3 years plus current year, then dispose.

Effective Date: March 2013
Revision Date: NA

Cost allocation error reports

Agency Schedule Number: 013-019
Item No.: 3
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 3 years plus current year, then dispose.

Effective Date: March 2013
Revision Date: NA

Donated equipment memos

Agency Schedule Number: 013-019
Item No.: 4
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 3 years plus current year, then dispose.

Effective Date: March 2013
Revision Date: NA

Fixed asset error reports

Agency Schedule Number: 013-019
Item No.: 5
Description:
Confidential Information: No

Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain until fixed, then dispose.

Effective Date: March 2013
Revision Date: NA

Original Copy of Schedule as Approved by the State of Minnesota