Retention Schedules: Business Services - Accounting
Accounting microfiche, 1973-1999
Agency Schedule Number: 013-017
Item No.: 1
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Permanent. Microfilm kept in Business Services.
Effective Date: March 2013
Revision Date: NA
Agency account creation forms
Agency Schedule Number: 013-017
Item No.: 2
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years after closed, then dispose.
Effective Date: March 2013
Revision Date: NA
Annual financial report
Agency Schedule Number: 013-017
Item No.: 17
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Permanent. Transfer digital copy to Archives at completion of most recent annual report.
Effective Date: March 2013
Revision Date: NA
Bank statement and reconciliation
Agency Schedule Number: 013-017
Item No.: 3
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 5 years, then dispose.
Effective Date: March 2013
Revision Date: NA
Budget transfer memos
Agency Schedule Number: 013-017
Item No.: 4
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years, then dispose.
Effective Date: March 2013
Revision Date: NA
Check register (daily abstract)
Agency Schedule Number: 013-017
Item No.: 5
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 years plus current year, then dispose.
Effective Date: March 2013
Revision Date: NA
Checks
Agency Schedule Number: 013-017
Item No.: 6
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years plus current year, then dispose.
Effective Date: March 2013
Revision Date: NA
Grant files & reports
Agency Schedule Number: 013-017
Item No.: 7
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 years plus current year, then dispose.
Effective Date: March 2013
Revision Date: NA
Imprest cash reconciliation
Agency Schedule Number: 013-017
Item No.: 8
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 years plus current year, then dispose.
Effective Date: March 2013
Revision Date: NA
Income contracts
Agency Schedule Number: 013-017
Item No.: 16
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years plus current year, then dispose.
Effective Date: March 2013
Revision Date: NA
ISRS to ECSI reconciliation
Agency Schedule Number: 013-017
Item No.: 9
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 years plus current year, then dispose.
Effective Date: March 2013
Revision Date: NA
ISRS to MAPS reconciliation
Agency Schedule Number: 013-017
Item No.: 10
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years or until audit, then dispose.
Effective Date: March 2013
Revision Date: NA
MnCARE tax records & return
Agency Schedule Number: 013-017
Item No.: 11
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years, then dispose.
Effective Date: March 2013
Revision Date: NA
Payroll labor distribution reconciliation
Agency Schedule Number: 013-017
Item No.: 12
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years, then dispose.
Effective Date: March 2013
Revision Date: NA
Sales tax records & return
Agency Schedule Number: 013-017
Item No.: 13
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years, then dispose.
Effective Date: March 2013
Revision Date: NA
Security authorization forms
Agency Schedule Number: 013-017
Item No.: 14
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 4 years after superseded, then dispose.
Effective Date: March 2013
Revision Date: NA
Trends and highlights presentation
Agency Schedule Number: 013-017
Item No.: 18
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Permanent. Transfer digital copy to Archives after presentation.
Effective Date: March 2013
Revision Date: NA
Unclaimed property file & report
Agency Schedule Number: 013-017
Item No.: 15
Description:
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Permanent. Kept in Business Services.
Effective Date: March 2013
Revision Date: NA