University Archives

Retention Schedules: Athletic Media Relations

Records Type

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Athlete Biographical Files

Agency Schedule Number: 012-114
Item No.: 1
Description:
Confidential Information: No

Office of Record: Athletic Media Relations
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.

Retention Period: Retain 5 years after graduation, then transfer to Archives for selection and disposition.

Effective Date: June 2012
Revision Date: NA

Athletic Season Files

Agency Schedule Number: 012-111
Item No.: 2
Description: Files related to the intercollegiate athletic contests between St. Cloud State and other schools. Includes but not limited to: media guides, programs, press releases, statistics, game results, schedules, team rosters, and posters
Confidential Information: No

Office of Record: Athletic Media Relations
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the periods specified for the Office of Record.

Retention Period: Retain 5 years, then transfer to Archives for selection and disposition.

  • Pre-season media guides: 3 copies
  • Posters and brochures: 1 copy
  • Promotional material or giveaways: 1 copy
  • Programs: 1 copy per home contest
  • Press Releases: 1 copy
  • Season summary for each sport: 3 copies
  • Statistics: final or latest version of statistics for team sport for each year
  • Schedules: 1 copy

Effective Date: June 28, 2012
Revision Date: NA 

Original Copy of Schedule as Approved by the State of Minnesota