Bring Huskies Home

Bring Huskies Home - The Full Husky Experience Fall 2021

Events/Activities

We know that student engagement is a central part of offering a university experience that unleashes the potential of every one of our students.  The Full Husky Experience in Fall 2021 will include our in-person traditions of Huskies First Four, Convocation, Main Street, Homecoming 2021 and more.

As we plan ahead to offer Fall activities and events, student organizers, faculty and staff are thinking creatively and with safety in mind as we design programming and activities to welcome new and returning students.

 

Event Safety Plan

As we transition back to campus, events will require submission of a safety plan and subsequent approval by President Wacker or designee.

Submit Your Event Safety Plan

 

Considerations for Event Organizers

More space is better. Physical distancing is still strongly encouraged as it is a successful mitigation strategy against the spread of COVID-19.

Masking is better. While the mandate has ended, anyone who chooses to wear a mask should be supported for their decision to mask up. All people who have not been vaccinated are strongly encouraged to wear a face covering while at St. Cloud State University.

Outdoors is better. Outdoor events pose a lower risk of spread of the COVID-19 virus than indoor events do.  When outside, the air is naturally circulating and it’s easier for airborne contaminants to disperse.

 

Additional Event Guidance

Food Safety

The addition of food at an event can create some unique concerns at this time. One concern is the way food is served, as serve-it-yourself options often means all guests end up touching the same utensils or equipment. Guests also often congregate around food and may fail to keep a physical distance between themselves and other guests.

 

Recommendations for Events with Food:

  • Use a caterer approved for your event venue and type. Chartwells, our campus food-service provider, is following best practices for the industry. Contact Chartwells staff for details.
  • Choose grab-and-go options when possible. Individually wrapped/packaged items would be grabbed by guests on their way out of the event.
  • When catered food is offered at an event, encourage pre-packaged box meals for each attendee instead of a buffet.
  • If buffet-style is preferred, know that a gloved caterer/server must plate all items. Guests can indicate what items they would like on their plate, but the server(s) would be the only one with access to each plate until guests have made it through the line. Prepare for the added cost of servers in your event budget.
  • Encourage distancing in service lines including distance between worker and patrons.
  • Use disposable food service items (e.g. utensils, dishes) when feasible.

 

Other Recommendations:

  • Consider delivering food orders directly to the guest in their seat.
  • Limit menu items to those that can be readily retrieved and/or quickly plated to minimize congestion and waiting.
  • Keep utensils behind the counter (e.g. napkins, straws, forks) and provide per order as opposed to providing them at the condiments counter. 
  • Provide individually wrapped condiments.

 

Carry-out Food Service (e.g. Carry-out Pizza, Bagels, Sandwiches):

If individually packaged meals or served buffet is not feasible, “carry-out” catering may be appropriate. First, check the catering requirement for your venue to ensure this is allowed (Note: in many campus locations, Chartwells is the exclusive catering option). Second, plan your carry-out food options and follow these safety requirements:

  • Identify 1-2 members of your group who will serve the food.
  • Server(s) should consider wearing a face covering while serving.
  • Server(s) must wash their hands with soap and water for at least 20 seconds prior to serving the food.
  • Server(s) must wear plastic serving gloves while plating the food.
  • Guests are recommended to maintain distancing at all times while in line to receive their plated food.
  • Food should be placed on the plate and then placed on the table for the individual to pick up, reducing the risk of possible contact between individuals.
  • All garbage should be disposed of by the individual and not left for others to pick up.

Outdoor Events

Outdoor events provide better ventilation and a greater capacity for distancing. Here are some things to consider when planning an outdoor event:

  • There may be accessibility concerns/needs depending on terrain.
  • Physical distancing should still be encouraged between attendees.
  • You may need to have a clear perimeter, entrance, and exit in order to manage the flow of the event and track attendees. Attendance rosters, however, are not required for outdoor events.
  • Virtual attendance/hybrid events may be more difficult in an outdoor setting where there are more technological limits.
  • An alternate date or location is recommended in the event of in climate weather.

Performance Events

Performance events present both pros and cons during COVID-19. Some risks are more controlled in a performance setting, as guests can enjoy the show while seated. However, performers also spend significant amounts of time together, and must follow safety guidelines during all rehearsals, performances, and off-stage. In addition, singing and wind instruments may increase risk of transmission due to the way COVID-19 is spread. To mitigate risks during performance events:

  • All performers need to be educated on all safety requirements prior to rehearsals and performances.
  • Performers are encouraged to wear face coverings during rehearsals, especially when distancing is not possible.
  • Performers should be identified prior to the event and scheduled a time to perform. 
  • Limit activities that generally involve close contact between persons, such as dancing, increase distancing when possible and limit the length of time.
  • The distancing between performers on stage is strongly encouraged during any act that includes singing, chanting, or the playing of wind instruments.
  • Performers must have a dedicated space within the venue for performing, it is recommended the performers be separated from the audience by a distance of at least 12 feet.
  • Use pre-recorded or streamed music as an alternative to live performances or activities whenever possible.  
  • Reduce the number of singers and performers in ensembles whenever possible. 
  • Give preference to outdoor rehearsals and performances. 
  • Avoid shared equipment where the mouth may come into contact with equipment (such as mouthpieces, microphones, etc.) and follow manufacturer’s instructions to clean thoroughly between uses.  Disposable microphone covers are also an option.  
  • Reduce amount of live rehearsals and shorten length of performance times.
  • When possible, limit performers to SCSU students only.  Allow others to participate via pre-recorded or streamed performances. 

 

This information is subject to change in response to the evolving conditions of COVID-19.
Revised:
6/1/2021