Filling Out a Printing Services Request Form

The Printing Services request form is used for all transactions—print requests, business cards, paper, pre-printed forms, and envelopes. Deliver the form to us in person or scan and email to printingservices@stcloudstate.edu along with the project's file(s).

How to fill out the form:

Image of the print request form with areas 1-12 notated

  1. Request Form Number: When your job arrives in our office, it is tracked by this number. It is the fastest and easiest way for us to identify your job if any questions or issues arise.
  2. Account Number: Enter your six-digit department account number. Your job will not be processed without it. This number is also used for billing purposes.
  3. Due Date: Record the date you want to receive your job. Your job is scheduled based on this date and the request form number. “ASAP” is not a valid date.
  4. Date Sent: Fill in the date you sent your job to Printing Services.
  5. Time-Sensitive Requests: Indicate if you need your job completed by a specific time of day. If less than 24 hours’ notice is given, you will be responsible for picking up the completed job.
  6. Contact & Delivery Information: Include the name and phone number of the person requesting the job, as well as the department name, room number, and building. This ensures accurate delivery and allows us to contact you if there are any questions. Jobs marked “Emergency” or “Rush” with less than 24 hours’ notice will not be delivered and must be picked up.
  7. Print Quantities: List the number of jobs to be printed and the number of copies for each. List each original set separately. You may list up to six items per request form. Including multiple jobs on one form helps speed up processing.
  8. Authorization: All forms must be signed by the person responsible for the budget to authorize the transfer of funds for the printing job.
  9. Printing Specifications:
    • Use one form for white paper and a separate form for colored paper when ordering both.
    • White paper will be used unless a different color is specified.
    • Standard paper is 20# bond, recycled.
    • Available paper colors: white, canary, pink, gray, blue, green, ivory, salmon, and neons (Re-Entry Red, Lift-Off Lemon, Celestial Blue, Fireball Fuchsia).
  10. Typesetting: This area is reserved for typesetting use only.
  11. Internal Use Only: This section is for Printing Services staff. Do not write in this area.
  12. Retain the pink copy of the form for your records.