Student Technology Fee Committee

Chair

Vice Chair

Voting Member

Voting Member

Voting Member

Article I. Name.

1. According to the Minnesota State Colleges and Universities Board Office (MnSCU) policy on tuition and fees, a Technology Fee advisory committee shall exist for each college or university. The name of the committee for St. Cloud State University will be the St. Cloud State University (SCSU) Technology Fee Committee, herein called the Committee.

Article II. Purpose.

1. Colleges and universities of the MnSCU may establish a policy to charge a fee to students for the acquisition, upgrading and/or maintenance of technology for academic and student support activities that provide or enhance student access to technology.
2. The Committee will make recommendations to SCSUs president regarding expenditures of revenues received from the Technology Fee. Prior to making such recommendations, the Committee will inform Student Government of the Committees recommendations and seek advice and comment on issues related to the fee.
3. The Student Technology Fee is a component of student tuition that is used to provide technology-oriented resources to SCSU students. This fee has existed since 1991 and has been standardized by the MnSCU Board Office. The MnSCU standards according to Policy 5.11.1 are:
   1. Colleges and universities may establish a policy to charge a fee to students for the acquisition, upgrading and/or maintenance of technology for academic and student support activities that provide or enhance student access to technology. Academic and student support activities include but are not limited to technology infrastructure, computer labs, wireless networks, ongoing technology support, and software licensing.
   2. A Technology Fee advisory committee shall exist for each college or university. A majority of the committee members shall be students. The campus student association(s) shall appoint the student members of the Technology Fee advisory committee. Prior to making recommendations to the college or university president, the Technology Fee advisory committee will present the recommendations to the campus student association(s) for advice and recommendation.
   3. The campus student association(s) and the institution president or designee shall jointly determine a schedule for the Technology Fee advisory committee to ensure that the plan and budget for the Technology Fee will be completed for action prior to the end of the spring semester.
   4. The college or university president shall review any modifications to the recommendation with the campus student association(s) and the Technology Fee advisory committee prior to the implementation for that year.
   5. Increases in the fee must be approved by an affirmative vote of the campus student association.
   6. The maximum amount of this fee shall be determined by the MnSCU Board.
   7. Actions by the Committee will adhere to these standards.

Article III. Membership.

1. Membership of the Committee is as follows:
   1. Eight students appointed by the Student Association President; one of the student members shall be a Student Government representative.
   2. Two administrators appointed by the Provost
   3. The majority of the committee members shall be students.
2. Committee Chairperson
   1. The Chairperson of the Committee shall be selected by the Student Government President from the eight (8) student members appointed to the committee and endorsed by a majority vote of the Committee.
   2. The Chairperson does not possess voting rights during meetings of the Committee
   3. The chair shall be paid $600 per semester.
3. Committee Vice Chairperson
   1. The Vice-Chairperson of committee shall serve as Chairperson in their absence. The Vice-Chairperson shall be selected by a majority vote of the Student Government Senate.  The Vice-Chairperson shall be:
      1. a student, and;
      2. endorsed by a majority of the total Committee membership
   2. The Vice chair shall be paid $300 per semester.
4. Student Voting Members
   1. The Committee consists of six (6) student voting members.  The voting members shall be selected by majority vote of the Student Government Senate.
   2. The members of the committee who do not hold Chair or Vice-Chair positions shall be paid $100 per semester.
5. Ex-officio (non-voting) member of the Committee:
   1. The CIO, Chief Information Officer of Information Technology Services
   2. The Director of Information Technology Services
6. Advisor:
   1. An advisor from the Information Technology Services area shall be appointed by the CIO of St. Cloud State University
   2. The Committee may recommend people to the president for appointment
   3. Responsibilities of the Advisor include:
      1. Keep track of past, current, and future projects, and communicate the state of all projects to the committee,
      2. Keep track of lab usage statistics,
      3. Verify the security and feasibility of the proposals, and
      4. Provide a technical review of all proposals, past and present, in order to advise on the status of the project.
   4.  Duties:
      1. Must attend all meetings and presentations of the Committee.
      2. Serve in an information providing role with no voting rights.
7. Attendance:
   1. Voting members may not miss more than three meetings per semester. Upon the fourth absence, the committee may recommend Censure and removal to the Student Government Judicial Council.
   2. Meetings are open meetings for students. If other guests would like to attend a meeting, they may do so but must be placed in the gallery and will not participate in the meeting. Individuals who wish to present or speak to the committee must be pre-approved by the chair and put on the agenda.
   3. Attendance by non-voting students is encouraged.

Article IV. Meetings.

1. A quorum of the Committee must be present to officially conduct a meeting of the Committee. A quorum is defined as the presence of a minimum of four (4) voting members of the Committee and at least three (3) of the four (4) present are student Committee members. The Committee will normally meet weekly during fall and spring semesters. The Committee does not convene in the fall until the Committee members have been identified. Members must be present to vote.  Voting by proxy is not allowed.

Article V. Responsibility and Authority for the Annual Budget Process.

1. The Committee, consisting of members defined in Article III, will be responsible for
   1. reviewing and approving the annual line-item Student Technology Fee budget;
   2. reviewing the facilities and services provided to the SCSU student body that are supported by the fee;
   3. discussing new ways of supporting students access to technology;
   4. recommending a proposed annual budget to Student Government and SCSU administration.
2. Financial recommendations to adjust the level of the fee will be made by the fourth week of spring semester and submitted to the Fee Allocation Committee by the eighth week of spring semester. The president of SCSU has the final authority regarding the level of the fee to be assessed and the expenditures of funds received from the fee.
3. ITS Staff will present the current fiscal years budget to the Student Technology Fee Committee by the end of the fourth week of fall semester.

Article VI. Mid-Year Expenditure Proposals.

1. Emerging Technology Proposals: Proposals for consideration as an Emerging Technologies proposal must be submitted to the Committee by the second Monday in November or March 1 during the academic year. These proposals shall adhere to the guidelines of Emerging Technology proposals as defined in the "Budget Line Items: Emerging Technologies" document, dated November 1, 2003.
2. Proposals Which Require Financial Consideration: Non-Emerging Technology Proposals which require financial consideration by the Committee must be submitted to the Committee by November 1 or March 1 during the academic year. The proposals shall be submitted to the Committee through any Committee member.

*Bylaws reviewed and approved January 26, 2016.