Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Agency Schedule Number: 012-113
Item No.: 3
Description: Audit confirmation memo and form confirming usage of account for the year.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 2
Description: Special HuskyNet accounts that can be billable, such as grants and other projects.
Confidential Information: Yes
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by shredding.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 14
Description: Form sent per request of department if an employee is leaving St. Cloud State University through retirement, resignation, or end of appointment during the year.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 13
Description: Computer request form for people not associated with St. Cloud State University.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 1
Description: Forms completed by university employees for access of the campus network from off-campus, as well as for outside vendors per a department request.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 12
Description: Chargeback of toners to departments.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 15
Description: Batch sheets and copy of the survey to be entered along with instructions.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 5
Description: Requests from faculty, staff, emeriti, students, student organizations, and departments for a HuskyNet user account.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 16
Description: Minnesota State report sent every two weeks that lists newly hired employees, employees who have requested leave of absence, and employees who have left the university.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 4
Description: Report that indicates if there are any accounts on the system that was created without an owner.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 11
Description: Form sent to department chair of faculty and staff that appear on a report as not having a contract with St. Cloud State University.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 10
Description: Information of where computers that were removed from the labs are placed on campus.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 6 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 8
Description: Notification form sent to department or student organization that they have a mailbox disabled.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 9
Description: Notification report sent to departments and student organization advisors that have more than 50 unread e-mail messages in their accounts.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 7
Description: Email sent to students not enrolled for the current semester.
Confidential Information: No
Office of Record: Technology Support Services (ITS)
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA
Agency Schedule Number: 012-113
Item No.: 6
Description: Request for computer equipment. Information is received regarding brand, year purchased, Mac or PC, faculty/staff or laptop. Form and memo sent to college techs.
Confidential Information: No
Office of Record: Business Services
Other Offices: Reference copies maintained by other units should be disposed of by recycling or file wiping when no longer needed for administrative purposes. Reference copies should be kept no longer than the period specified for the Office of Record.
Retention Period: Retain 3 fiscal years, then dispose by recycling.
Effective Date: June 2012
Revision Date: NA