Employment Procedures

MSUAASF (Fixed-Term, Temporary Position)

A fixed-term appointment is for a limited period of time, normally 12 months or less. The President may extend it for an additional 12 months. The responsible supervisor should seek qualified individuals for such opportunity.

ALWAYS begin with creating a PeopleAdmin Posting for all requests to fill or extend a position on a temporary basis. You must have PeopleAdmin user access and permissions in order to create a Posting. Contact Human Resources x83203 or email: humanresources@stcloudstate.edu if you have questions.

Types of Fixed-term/temporary positions

Abbreviated Search Process (for fill-in for leave of absence or sabbatical)

Emergency Search Process (for short-term - less than full year)

Interim Appointment (may be requested if suitable candidates are available)

Processing Appointments

Once a finalist is identified and approved by the Hiring Manager and EAAO, here are the next steps to complete the hire:

  1. Once determined who you will offer the position to, please request of them: a resume, references, official transcripts and have them complete the Unclassified Personnel Application form if there was no search/no application in PeopleAdmin. If an expedited search was conducted in PeopleAdmin, use the PeopleAdmin application instead.
  2. Once those are gathered, you’ll need to have a salary calculation prepared by HR.  HR will need the MSUAASF Prior Experience form have the finalist complete this form and return to HR as soon as possible, along with a copy of their resume and the completed application form.
  3. Once HR finishes the salary calculation, HR will notify you of the salary so that you can prepare the Unclassified Employment Request form (with resume, transcripts, references and application form attached to it) which indicates who you are hiring, the dates, salary, duties and into what position. Sign this form, forward to the Hiring Manager for signature and on to Chocoletta A. Simpson in EAAO to sign; she will forward to the Provost or other Vice-President and then it will end up here in HR for contract processing.
  4. A signed copy of the Interim person's position description should also be forwarded to HR, listing the duties this person is expected to perform in this emergency hire position.
  5. The new hire will then need to meet with HR for I-9 completion and new employee orientation before beginning work.