Planning your Camp, Conference or Event at SCSU

Enjoy hosting your event in a picturesque setting on our 100-acre campus along the banks of the Mississippi River. We’re located a short one-hour drive northwest of Minneapolis/St. Paul and can accommodate camps, simple gatherings or host a full-service event. We offer affordable, flexible prices and a staff that will work in close partnership with you to customize your event!

While planning your event, St. Cloud State planning staff will need to know: 

  • Dates of Camp or Conference
  • Amount of attendees
  • Do you need housing?
  • Do you need meals?
  • Do you need parking on campus?
  • What spaces on campus do you require?

We look forward to assist your group with your event to make the planning as smooth as possible! For any question contact Dana Randt at dana.randt@stcloudstate.edu

Atwood skyway in summer

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Planning Guide and Action Steps

Planning Timeline Action
Date Selection and Contract Negotiation Camps & Conference Coordinator will send contract
Return Signed Contract Client 
Book facility spaces needed for event Client confirms with Camps & Conference Coordinator
30 days before event Cancellation deadline
14 days before arrival Finalize attendee count & verify booked facilities spaces 
7 days before event Roster room assignments, final count for meals due
Arrival Check-in housing and Camps & Conference Coordinator
Departure Return keys, return linens, return any unused parking permits
Billing Invoices Sent Payment due within 30 days of receiving invoice

Contact Us

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Not sure where to start? Our team is here to help

One of our staff members will be happy to answer your questions about holding an event at St. Cloud State.