Senior to Sophomore (S2S)

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Policies and procedures details

This list details the academic policies, procedures and the many campus resources that are available to instructors and faculty who lead courses in St. Cloud State University's Senior to Sophomore program.

Our 2017-18 Academic Calendar provides the deadlines and key dates for this year's programs.

Appeals Guidelines

The Minnesota State Colleges and Universities System set requirements for post-secondary education options programs.

  • High school juniors must be in the top one third of their class, or score at or above the 70th percentile on a nationally standardized, norm-referenced test. 
  • Seniors must be in the top half of their class, or score at or above the 50th percentile on a nationally standardized, norm-referenced test.

A provision allows for local review of individuals close to the standards. On occasion, an exception is made.

To appeal:

  1. Submit a letter formally requesting a waiver. It should:
    • include information on why you do not meet the requirements (ex. you were ill
    • and absent for a significant period of time the previous year.)
    • explain what specific steps you have taken to improve your class rank.
    • detail how you expect to be successful in this course if you are admitted.
    • be typed (if at all possible).
    • be carefully checked for spelling, punctuation and grammar (remember, you are asking to be admitted to a college-level class.
    • be dated and signed.
    • be reviewed with your teacher or counselor
  2. Ask your teacher and/or counselor to submit a recommendation. It should include a specific assessment of your ability to successfully complete the course.
  3. Ask the Guidance Office to send a copy of your high school transcripts, the letter and the recommendation to:

Senior to Sophomore Program
ATTN: Amber Schultz, Interim Director
AS115
St. Cloud State University
720 Fourth Ave. S
St. Cloud, MN 56301

Application and Registration

Eligible students must complete the online application process in the spring before taking their first S2S course.  Students who already are taking S2S courses or who are taking on-campus PSEO courses at St. Cloud State University, do not have to complete an E-Application.

Students who do not meet eligibility requirements must submit an appeal and be accepted into the program during the spring following the e-application process.

A registration window will open at the beginning of each semester or trimester.  Admitted students will enroll in specific S2S classes by completing an online registration form during this period.  Students who do not meet eligibility requirements or have a successful appeal cannot register.

S2S teachers have direct access to their own class lists, which will be available as soon as students have completed their online registration.  Students will also be able to activate their HuskyNet account immediately after registration.

Confirmation of Enrollment

S2S teachers should review the class roster immediately after online registration is complete. Students who are not listed on the roster are not registered. Teachers must confirm the accuracy of the class roster by completing the Course Verification form.  If changes need to be made, contact Senior to Sophomore immediately. 

WE ARE NOT ABLE TO ADD STUDENTS TO THE CLASS ONCE THE SEMESTER HAS ENDED.

 

Campus Visits

We encourage all Senior to Sophomore classes to visit campus at least once during the semester.

The program reimburses schools for bus transportation and the cost of a substitute teacher.

During the visit students may:

  • work in a lab.
  • attend a lecture.
  • learn how to do university-level library research.
  • attend special on-campus events or conferences.

Request a visit.

Drop/withdrawal

To drop or withdraw from a Senior to Sophomore course, a request must be mailed or emailed to the S2S Program Director before the deadlines noted in each year's calendar. Students may not drop or withdraw from classes online.
The form must include reason for change and signatures from the student and the high school counselor.

Expectations for Instructors and Faculty Partners

  • Faculty partners will have department approval and will participate in planning sessions, class visits and on-campus visits for their assigned courses.
  • Instructors and their university faculty partner will develop a syllabus in keeping with SCSU guidelines and policies. They will submit a copy to the S2S office each year. We offer a syllabus guidelines (below) and a template.
  • Faculty partners and high school instructors will have professional development and planning meetings before each year’s classes start. The meeting can occur at the annual S2S workshop. 
  • Instructors and faculty partners will attend the annual S2S Summer workshop for professional development, and material on content, pedagogy and assessment of courses.
  • Faculty will provide support and instruction through site visits, campus visits and regular communication. Instructors who do not comply with S2S expectations may be dropped from the program.
  • SCSU faculty partners and teachers will maintain ongoing contact throughout the year.
  • Each class will visit campus at least once a year and submit a Campus Visit Report. Visits can include lectures or special performances, lab work, library orientation and campus tours. 
  • Faculty partners will visit each class at least once, and preferably twice, during a term and submit a site visit report. They may provide a guest lectures or work with students on assignments or projects.
  • Instructors will complete the course verification form at the beginning of each class and submit grades to their faculty partner and the program office within one week of the end of the course.
  • Faculty partners and instructors will complete program evaluation forms that identify program strengths and opportunities each year.

Grading procedures

SCSU’s end of term rarely coincides with that of high schools in our program.

We work with the Office of Records and Registration to make the process as simple and efficient as possible. However, it is a multiple step process for Senior to Sophomore courses.

  • Each SCSU faculty member and high school teacher should discuss and agree upon a grading process before the term begins.
  • S2S High School Instructors should carefully explain grading criteria at the beginning of each term and note if there is a possibility that the high school grade and the S2S grade will not be the same.
  • The SCSU faculty of record is responsible for entering grades into the system and the online grading window is extended for them for Senior to Sophomore classes.
  • Before the end of each term, the Senior to Sophomore office will email a reminder to SCSU faculty and high school instructors.
  • When the SCSU semester ends before a Senior to Sophomore class ends, grade reports to the Records office should indicate the course is “In Progress.”
  • As soon as the Senior to Sophomore class ends, the high school instructor should forward the grades directly to the SCSU faculty member and to the Senior to Sophomore administrative assistant at the Senior to Sophomore office.  Grades must be submitted by the deadlines in the calendar.  Delays can mean that students cannot obtain an up-to-date transcript for other institutions.
  • Delays in submitting grades can mean that students cannot obtain an up-to-date transcript for other institutions.
  • Copies of each student’s transcripts will not automatically be sent at the end of the year.  If a high school would like copies, it should request it before the end of the school year.  
  • Students can check their grades online.
  • Students who want an official transcript or want one sent to another institution can contact the SCSU Records office or download a request form at Records.

Miller Center Resources

We ask students to activate their Star IDs before an in-person or online Miller Center visit.

What you’ll find:

  • Students and faculty have access to all online databases and electronic journals on and off campus from any computer with Internet access.   Questions: HuskyTech, 320-308-2077 
  • You can access the library catalog and databases through the homepage.
  • You’ll find information on general resources at the S2S Program Course Guide.
  • Library assistance is available 24/7 at Ask A Librarian
  • You may check out books for 4 weeks and are limited to 25 items with one renewal for books. 
  • Fines are $1/day for late materials.  Users pay the replacement cost plus a $10 processing fee for unreturned materials.

Class research visits

We encourage Senior to Sophomore classes to arrange a research visit at least two weeks in advance through S2S staff. Reservations start with the campus visit request.

Contact: Amber Schultz

You’ll learn how to do library research for your course and its assignments or projects. A librarian will contact the instructor for information about the assignment.

The visit takes 2.5-2.75 hours, and it may be possible to reserve MC 218 for the day to allow students to work on their research throughout the day.

  • 5-10 minutes if students have not activated their Star IDs.
  • 1 hour demonstration of catalog, online databases
  • 1 hour searching, retrieving materials
  • ½ hour to checkout, make copies

Books are checked out and returned through Central Minnesota Libraries Exchange if your school is affiliated with CMLE.

Syllabus Guidelines and Template

Each Senior to Sophomore class is required to turn in a course syllabus.  To assist instructors and their SCSU faculty partner, we offer guidelines for each section of the syllabus and a template for creating your syllabus in an electronic format.

Your syllabus should include:

  • Instructor Name, Contact Information, Office Hours, Class Meeting Times and Location
  • Mentor Information including contact information, possible class visits and campus visits.
  • Course Name, Number, and Prerequisites from the undergraduate bulletin; and the high school name and course. Include standard post-secondary enrollment prerequisites and any high school prerequisites.
  • Course Description taken from the undergraduate bulletin. Include the number of credit hours.
  • Course Objectives that list 4-5 statements on what you hope students will achieve or know or experience.
  • Course Content and Conduct information that expands on what will and will not be covered, your approach to teaching, concepts important to the course. Include student expectations in terms of time spent on the course, class interaction and discussion parameters, class conduct.
  • Required Course Materials including any textbooks, print materials, software and tools.
  • Course Requirements material that summarizes requirements for assignments and exams. Typically, each items point value or percentage of course grade is included.
  • Course Schedule that includes due dates for assignments and likely timetable for covering topics.
  • Course Policies outline that includes information on assignment formats and submission, grading and return procedures. Note late assignment penalties and any assignment particulars. Define any particular writing style (APA, MLA, Chicago Manual) and offer any acceptable online writing resources. Include a  section on Academic Honesty with wording that reminds students the policy is in the SCSU Student Handbook. Also include a section on Accommodating Disabilities.
  • Grading information should include the university policy and any variations in your own policy. You also can outline how students will learn their grades.
  • Study Tips should include advice on the best way to take your course, study strategies and any online or print resources they can use.

Email your completed course syllabus to your SCSU faculty partner and to the Senior to Sophomore Program Director at: smjordahl@stcloudstate.edu.

Transcripts

Copies of each student’s transcripts will not automatically be sent at the end of the year.

If a high school would like copies, it should request a transcript before the end of the school year.