During the summer months when regular classes are not in session, our Camp and Conference participants may be housed in any of our designated student residences.
Conference/camp groups can arrange meals in Garvey Commons during your stay through our campus dining partner, Chartwells. Contact Catering@stcloudstate.edu to start your requests. Based upon your other needs, catered events may also be scheduled for your group if you have space reservations in other campus locations.
Mail and Packages
For groups who stay less than seven days, we advise not to have mail or packages sent unless it is sent by overnight courier. Conference participants intending to receive mail should have it directed to this address:
Residential Life Conferences – Hill Hall
720 4th Ave. S.
St. Cloud, MN 56301-4488
Attn: “Participant,” “dates of stay,” and “hall.”
While most evening temperatures are mild, air-conditioned rooms may be something your group is interested in having. We offer air conditioned bedrooms in Lawrence Hall, and the east and west wings of Shoemaker Hall. North Shoemaker Hall does not have air conditioned rooms. Mitchell Hall, Sherburne Hall and Case-Hill Hall have air conditioning in the public common areas only. Guests may wish to bring a small personal fan.
All residential facilities offer complimentary guest WiFi access through our University guest wifi log in. Instructions on how to connect your device to the guest service is provided upon check in to our facilities.
Most of our residence halls offer complimentary use of recreation equipment including HD television in lounges, pool tables, ping pong tables, foosball tables, and board game equipment. Shoemaker Hall and Case/Hill Hall also offer outdoor sand volleyball courts that may be used by guests during their stay.
Rooms do not have land line phones. There is also no long distance phone for guest use in the lobby, but there is a local phone line available.
To learn more about the individual buildings, please visit Residential Life Communities.
Daytime and overnight parking accommodations can be arranged by contacting the Public Safety Department at 320-308-3453 or email@example.com. Please note that there is a small charge for guests who need parking.
Vehicles parked in 15 minute stalls, maintenance vehicle stalls, residence hall director only stalls, handicap stalls and faculty/staff lots without the appropriate permit are subject to towing.
See the campus map for lot details and search “Public Safety” on the University website for more information.
Entrances and Building Access
Most all of our residential facilities have door access controls on the entrances, and lobby areas leading to the residential floors. Our entrances are typically locked each evening at 10 p.m., unless otherwise arranged with a group.
A limited number of door access cards may be distributed to each group as arranged with the Department of Residential Life.
Each group participant is provided a key to access his/her assigned room during their stay. Lost access cards and keys will be billed to the group at the end of the reservation.
Video Surveillance and Reception Desks
All of our facilities have video surveillance cameras in key public spaces, and some critical exterior locations. We also will have trained staff members working reception desks in our facilities during pre-scheduled hours.
There is one 24-hour dispatch center in our Public Safety Department. A residential life staff member also resides in the facility during a group stay in the event there is a need to have a staff member respond to a facility or safety issue.
Youth Group Chaperones
Conference, Camp, and Workshop groups with participants under the age of 18 are required to provide live-in counselors and/or advisors at a ratio of one counselor per 25 underage participants.
Quiet hours are 10 p.m.-7 a.m. and 24-hour courtesy hours are always in place. Guests are expected to keep noise and disruption to a minimum during these hours, and with youth groups it is expected that adult leaders will assist in maintaining this expectation.
Guidelines for Summer Guests
The following expectations and guidelines have been developed to ensure safety, security and respect for all summer guests at St. Cloud State University. We ask that each guest show respect for the facilities, grounds and other visitors during their stay.
Summer guests may be asked to attend a short orientation and welcome at the beginning of the groups stay as determined by the conference staff and group coordinator.
The orientation covers the residence hall guidelines and points out the building's various amenities and other campus resources the group may be interested in utilizing. At a minimum, conference staff and the group coordinator will meet to cover such details.
Residence Halls Expectations
A conference host from the Department of Residential Life will make contact with your designated group leader several weeks prior to your scheduled arrival.
The host will verify your group reservation numbers, accommodation requests and help you coordinate room assignment information prior to your arrival. The host will also assist with connecting you with other campus partners regarding your group arrangements related to dining request and other facility reservations.
Upon your arrival the group leader will work with our host team to facilitate the final room assignment and key distribution process:
You may contact us in advance with any questions by emailing firstname.lastname@example.org, or calling us at 320-308-2166.
The day prior to your group's scheduled departure, your host will establish a meeting to review the actual occupancy numbers during your stay.
In addition, we offer the opportunity to complete a preliminary tour of the facility in order to mutually agree upon any damages or service issues during your stay with us.
Additional meetings with staff members at the University can be arranged in advance, and take place more frequently based upon a group's particular needs.
After a groups departure and the preliminary meeting with the group leader, a final billing statement will be sent to the group/department within 30 business days after departure. Full payment is due upon receipt of the billing statement.
Accounts are considered past due after 30 days. A $50 late charge may be assessed for the first 30 days past due. An additional $100 late charge will be added for each additional 30 days past due, until charges are paid in full.
Groups/departments with outstanding balances will be unable to reserve space for the next summer schedule until all fees are paid in full. This includes any late charges, extra cleaning fees, key replacements, damages, etc.
Direct questions about billing and reservations to Val McSweeney at email@example.com.
Damages and Loss Charges
While it is rare, on occasion group participants will damage portions of their room or the common spaces of our buildings, and restitution for those repairs and/or replacements will fall upon the group.
When this happens, our staff host will discuss with the group representatives the damage, the anticipated repair/replacement costs, and how best to manage the restitution in terms of adding this to the group billing or hold individual participants responsible.
Here is a general list of some of the more common repair/replacement costs incurred in prior situations: