St. Cloud State University
Strategic Planning Committee Minutes
November 3, 2005

Members (Bold if present):  Addo, Edward; Burgeson, John C.; Burlison, Diana; Carlson, Debra; Condon, Frankie; DeGroote,David; Dolan, Joseph; Fisher, Theresia; Foss, Lisa Helmin; Grachek Sara; Kasi, Balasubramanian; Kilborn, Judith; Krueger, Patricia; Leigh, Debra; Li, Guihua; Litterst, Judith; Motin Susan; Nook, Mark; Palmer, John; Saffari, Mahmoud; Schoenberger, Annette; Sikes, David; Thorson, Philip; Turkowski, Adelaide; Voelz, Neal; Wentworth, Brenda; Westphal, Donella. (26 – 13 quorum)

Call to order

Convened as a subcommittee at 10:10.

Approval of minutes

Motion (Kilborn/Schoenberger): Approval of the SPC minutes of 9/22/05 and 10/13/05. Motion passed.

Call for new agenda items


Inclusion of Data Integration position, Support Staff position and funding for research included in budget request:

Foss reported that funding for the additional staffing and funding for research were included in the university’s budget request that was moving through the consultation process. A document describing the positions the data and support staff positions was distributed.

Motion (Kilborn/Motin): To support the Office of Institutional Effectiveness staffing request and request for money for data collection. Motion passed.

Discussion: The committee discussed the reporting lines of the data integration position. The description presented to the committee had the position reporting to the Director of Information Technology Services, with a dashed reporting line to the AVP for Institutional Effectiveness. There was concern that if the person did not report to the Institutional Effectiveness office, he/she would be given additional duties and there would be a conflict in priorities.

Motion (Schoenberger/Palmer): To amend previous motion to state “with the change that the data integration position will primarily report to the AVP for Institutional Effectiveness. Motion passed.

Motion (DeGroote/Motin): To amend previous motion to state the data integration position will be able to “interface with ISRS or any equivalent software.” Motion passed.

Chair-elect Election

Tabled until after Membership and Terms recommendations are approved by the President.

Review of Subcommittee on Membership and Terms recommendations

Motion (Motin/Kilborn): To approve Membership and Terms document and forward to Faculty Senate, other bargaining units and President for approval. Motion passed.

Discussion: The document was reviewed to ensure that faculty representatives maintained 50% of the seats on the Strategic Planning Committee. Of the 40 available seats, 20 are or could be held by faculty representatives.

Approval of the actions of the sub-committee

Motion (Palmer/Motin): To move approval of the actions of the sub-committee by the full Strategic Planning Committee. Motion passed

Review of Academic Distinction Performance Indicators:

The current draft of the Academic Distinction indicators was distributed to committee. Foss distributed a copy of the NSSE mean benchmarks report and asked the committee to consider using these benchmarks as indicators. Three mean benchmarks (Student-Faculty Interaction, Enriching Educational Experiences, Level of Academic Challenge) were included as indicators under Academic Distinction. Multicultural critical thinking was included as a measure. Discussion occurred regarding the faculty advising measure. Concern was expressed that “Faculty Advising Loads” was not an appropriate measure of quality of advising. It was agreed that the measure should be changed to read “Faculty Advising Measure” and the data source would be indicated as “To be developed.”

Motion (Schoenberger/Carlson): To move to approve the Academic Distinction indicators to go to Faculty Senate and President’s Council. Motion passed.

Retention Planning Retreat

Foss distributed a document describing a retention planning retreat that is being organized by her and Mark Nook, Dean of Undergraduate Studies, on behalf of the President and Provost. She made a call for volunteers from the SPC. Concern was voiced over the scheduling of the retreat and that the dates indicated would conflict with teaching schedules. Members of the committee asked that the dates be moved to January to allow more time for planning and coordination of schedules. Foss said the dates were tentative, and she would take that recommendation back to the President and Provost. Frankie Condon volunteered to serve on the planning committee.

Distribution of draft performance indicators for four remaining themes

Foss distributed a document that contained the remaining four themes and possible goals and indicators for the committee to consider at the next meeting.

Meeting was adjourned at 11:45 a.m.