St. Cloud State University
Strategic Planning Committee Revised Minutes
November 8, 2001, 7:45 a.m. Mississippi Room

Members Present: Diane Decker, Bassey Eyo, Bonnie Hedin, Pat Krueger, Karen Thoms, and Jay Vora

Members Absent: John Burgeson, Jeanne Hites, Glen Palm, John Palmer, Mary Soroko, Addie Turkowski, Fred Walker, and Brenda Wentworth

Support Staff: Subimal Chopra and Lucie Schwartzkopf

Guest(s): Balsy Kasi, Mohammad Mahroof-Tahir, Aspasia Rigopoula-Melcher

1. Minutes Approval.
The approval of minutes was tabled until next meeting due to lack of quorum.

2. Bassey Eyo acted as chair in the absence of Jeanne Hites.

3. Diane Decker is replacing Deb Binsfeld as the AFSCME representative. A letter from AFSCME will be sent to Jeanne Hites with the official appointment.

4. The three guests shared they decided to attend today after reading the recent email invitation to the campus/public.

5. Due to budget cuts, only tea/coffee will be served beginning next semester.

6. Several people have expressed interest in serving on the Strategic Planning Committee recently. Perhaps the next meeting can be an orientation time for new members. Further, perhaps current members can be consulted to share in giving direction for the new members.

7. The Academic Renewal Committee consists of union representatives, faculty, administrators and others, including some members that are also on the Strategic Planning Committee. SPL has built a framework for the Academic Renewal Committee to work within.

8. Prior to discussing the second agenda item, an addition to the agenda today will be to review the accomplishments of strategic planning over the past years. This is a time of transition.

9. Summarization of accomplishments as shared by committee members:

  1. SWOT analysis transpired. There is now an understanding of the strengths, weaknesses, threats, and challenges of the university.
  2. A frame has been built. Academic Distinction is at the top. There are goals, strategies, and performance indicators.
  3. Recognition of the SPL has been accomplished along with conversations regarding SPL. Much research, data collection, grass-roots work, and surveys have been done. We're trying to formalize these things now. SPL has a document of these accomplishments.
  4. The mission, for instance, has been analyzed, discussed, and revised. Subcommittees have spent hours exploring how to achieve the goals. At the end, SPL has a document that shows a lot of reflection and looks at the future.
  5. While it is still in progress, there has been far more discussion regarding tying SPL with allocations.
  6. The mission and vision were unclear before this process.
  7. A Visioning Task Force was held this summer. It created a shortened mission statement based on a previously lengthy mission as well as a vision statement for this university. Core beliefs/values surfaced in this process. There were several involved factions including deans.
  8. SPL has themes, goals and KPI's. There has been clarity of the mission statement.
  9. The campus was asked to offer input via communication sessions with union representatives, etc. The mission, vision and core values were presented. A new mission statement grew out of this process.

10. If an orientation is done at the next meeting, it was suggested to hand out an information packet to include such things as a summary of accomplishments to date, subcommittee reports, the matrix Jay Vora distributed, the new mission and vision, etc.

11. The vision and mission themes were written on the chalk board:

  1. Vision: St. Cloud State University will be a leader in learner centered scholarship and career preparation using advanced technologies to prepare students for life in a global community.
  2. Mission (Revised): St. Cloud State University excels in teaching, learning and service to Minnesota and the world by balancing a liberal arts foundation with career-focused instruction in a collaborative educational environment.

12. Reviewing Plan: Definition of Strategic vs. Tactical
Jay Vora facilitated discussion. The idea is to look at the whole goal: Incremental verses the overall allocations. There are five questions to ask to determine whether something is a strategic plan.

  1. New area/direction for the university?
  2. Does it have a significant long-term effect on the university?
  3. Does it significantly affect the university as a whole?
  4. Does it have significant financial impact on the university?
  5. Will we get a significant response form our stakeholders?

If the answer is "Yes" to any of these questions, it needs to be discussed in terms of the SPL.

13. Due to the discussion was not completed, it was recommended to continue the discussion at the next meeting.

Planned meeting times

Thursday, December 6, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, January 17, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, January 31, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, February 7, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, February 21, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, March 7, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, March 21, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, April 4, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, April 18, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, May 2, 2002, 7:45 am - 9:00 am, Mississippi