St. Cloud State University
Strategic Planning Committee Revised Minutes
May 3, 2001, 7:45 a.m. St. Croix

Members Present: Jim Bertram, Deb Binsfeld, Marlene DeVoe, Judy Foster, Bonnie Hedin, Jeanne Hites, Judy Kilborn, Pat Krueger, Arthur Mehrhoff, Glen Palm, Mike Pesch, Mary Soroko, Karen Thoms, Addie Turkowski, Jay Vora, Fred Walker, and Brenda Wentworth

Members Absent: John Burgeson, Debra Japp, John Palmer, and Eric Wimberger

Guest: President Saigo

Support Staff: Subimal Chopra and Lucie Schwartzkopf

  1. Revisions to the minutes from April 5, 2001, and April 19, 2001, were approved. Marlene DeVoe abstained because she was absent last meeting.

    1. April 5, 2001, minutes:
      III. a. Delete "Steve Frank…" and replace with "The SCSU Survey…"
    2. April 19, 2001, minutes:
      Letter "f": Delete "necessary" and replace with "unnecessary".
      #2. Remove second "points".
  2. Jeanne called for any other unresolved issues. Academic Distinction has sent out a survey on internal environmental scans which is scheduled to be completed soon and needs to be incorporated into the strategic plan. Beverly Stadum is overseeing it. A discussion on the recent SCSU student survey was discussed. Jeanne hopes to obtain a copy to be sent to the committee. She would like to include a narrative piece from the survey in the internal piece of the strategic plan. Glen Palm conveyed the president wants something done this summer based on a conversation he had with him recently. The president doesn't want to wait until fall for a decision. He needs the vision for discussion with the legislature and other external stakeholders. The goal is to not change where SCSU is going. Rather, the goal is to shorten the mission and vision in an effort to make it easier to remember. It was determined that revamping the mission statement could be post-poned for the fall, although hopefully work on the vision can begin this summer.

  3. Jeanne Hites distributed a draft version of the FY 2001 strategic planning year end report, subcommittee reports, and KPI's. She asked that people add "Draft" to the Academic Affairs report. The Information Technology subcommittee report was not included in the handouts because it was not available prior to print time yesterday. A couple of the reports went back for review because some of the KPI's were not indicators of the goals. Student learning needs to be taken out and program and departmental needs to be put in. Committee agreed to delete a statement on page 28 that was generally covered under another area, as well as contained a specific point which was contradictory to the subcommittee's belief. Any feedback should be sent to Jeanne, because today is the last meeting. Jeanne stated the committee could not deal with academic plan today, because it's not included in the handouts. She doesn't expect it before the end of finals week. Options were explored regarding how to address this: It was generally agreed to wait until fall to approve it. At that time, it would be ideal to put it on the web with the format that would allow for linkages to more detailed information. The plan is to have the committee review it first. One option would be to poll people to see who could read it before July 1, 2001. After that, give them all fall semester for feedback. The report would need to be clear that this is the committee's recommendation(s) rather than a concrete plan for the campus. Need to add specific details under item 3. Somebody needs to think how any open forums/conversations will be planned. Mary Soroko, Brenda Wentworth, Pat Krueger, and Judy Foster agreed to initiate working on the vision revisions over the summer in order to expedite progress for the fall.

  4. President Saigo offered his view of the direction SPL should take next year. He looked at the assessment area recently and hopes it will be completed annually at the similar time of the year in order to see improvement over the next decade. The new MnSCU chancellor will rely on data to justify where SCSU wants to go. President Saigo expressed that it is good timing that SPL is looking at measurable indicators. He anticipates the chancellor will be monitoring a three-year plan that the chancellor will put in place. President Saigo thinks he'll try to put a reporting feature in place. Steve Ludwig, Vice President for Administrative Affairs, is to start collecting information for this purpose. Another main issue that is new for the president is the issue of how we reduce grievances at this institution. "I think we need to go back to basics of how do we get along?" President Saigo expressed the need to go back and have mutual definitions. He stated that SCSU doesn't look at what it takes to be retained. President Saigo referred to 5 criteria used to determine faculty tenure, and he doesn't believe evaluation and tenure search committees know how to evaluate faculty within the 5 criteria. He wants to change the form. President Saigo would like the committee to look at fixing the university from the inside out. He quoted the Minnesota Attorney General as describing SCSU as "dysfunctional". He would like the SPL to work closely with Diana Burlison, Associate Vice President for Administrative Affairs, to work within a budget that would address the social justice piece, improve communication, and decrease confrontation at SCSU. He surmised that with so many unclear messages, it is also no surprise that there is conflict. He suggested that a plan needs to be specific. It must identify the need, determine objectives, and then have a plan with required steps to achieve them. President Saigo went on to say he suggests that 3-4 people be identified to head up specific task forces to accomplish some of these things. He would then like 2-3 steps presented on how to put them in place. As systemic change is desired. Finally, he shared his belief that his hands are tied by not being able to grant tenure to administrators. He expressed it does not allow him to be presidential, and it limits candidates to new career individuals willing to take a risk, or individuals at the end of their careers.

  5. Jeanne Hites was elected chair for FY 2001-2002.