POST-AWARD ADMINISTRATION: MONITORING YOUR PROJECT

YEAR END SPENDING DEADLINES
The State of Minnesota's fiscal year-end is June 30th and spending deadlines are implemented on campus which include externally funded cost centers, please plan accordingly.

CARRYOVER AT FISCAL YEAR END
Externally funded projects which extend beyond the June 30 fiscal year will automatically be carried forward to the new fiscal year. Note that it is very common for certain spending to post back to the previous year if that is the year the expense was incurred.

ACCESSING YOUR ACCOUNTS ONLINE

Log into Minnesota State using your STAR ID: https://admin.mnscu.edu/acct/

To view current grant budget, select/click the following sequence:
To view/print transaction detail, select/click the following sequence:
To view/print account summary, select/click the following sequence:
  1. Department Queries
  2. Cost Center
  3. Fiscal Year
  4. Click on "Detail" to view.
  1. Reports
  2. Report Search and Create
  3. Enter AC0531 into Report Number Box
  4. Search
  5. Double Click "Run" icon
  6. Enter Start Date and Cost Center
  7. Submit
  8. Click on Report History (upper right corner)
  9. Double click icon on far left of the grid
  10. View File.*
  1. Reports
  2. Report Search and Create
  3. Enter AC0513 into Report Number box
  4. Search
  5. Double Click "Run" icon
  6. Enter Fiscal Year and Cost Center
  7. Submit
  8. Click on Report History (upper right corner)
  9. Double click icon on far left of the grid
  10. View File.*

Due to processing time, Purchasing/Travel Card transactions may take up to 2 weeks to post to your account.

UNALLOWABLE EXPENDITURES
Expenditures not allowed due to the award terms, funding agency regulations, University/State policies or OMB Cost Circulars shall not be charged to the award. Any costs charged later identified as unallowable, will be reversed and charged to the appropriate department account unrelated to the award. Budgets are regularly monitored by Principal Investigator(s), Business Services, and the Office of Research and Sponsored Programs.