St. Cloud State University faculty are encouraged to visit the Office of Research and Sponsored Programs (RSP) for assistance in developing grant proposals to support their lines of research, creativity, or public service projects. RSP Staff will assist these individuals throughout the entire grant proposal process.  


Typical Timeline

A typical grant proposal and submission spans three months, with major events leading up to submission.


When a proposal is submitted on behalf of St. Cloud State University, the proposal and Proposal Approval Form MUST BE routed through Office of Research and Sponsored Programs for institutional review and approval PRIOR TO SUBMISSION.

Proposal Development

Award, Denial or Resubmission

Award Administration



  • For detailed information on salaries/wages, fringe benefits, travel, equipment, supplies, contractual, subcontracts/subawards, other direct costs and participant support costs Click here.
  • Use the Budget Spreadsheet to enter in specific costs and have the spreadsheet perform the calculations for you.
  • When the funding agency is requesting cost sharing either in the form of hard- and/or soft-cash match. Any matches should be documented in the budget narrative and the grant budget in a column labeled match, if space is provided.
  • Facilities and Administrative (F&A) costs (formerly known as indirect costs) are a necessary part of budget development and all externally funded projects must include these costs. It is the responsibility of the principal investigator to include F&A costs in the budget. Click here for additional information related to F&A costs.
  • For federally funded projects, the federally negotiated rate should be used. When using the federal rate, costs are calculated using modified total direct costs as noted in the Federal Rate Agreement with the Department of Health and Human Services. All other projects use the standard F&A cost rate.
    • 33.4% - Federally Negotiated Rate for On-Campus Activities
    • 17.9% - Federally Negotiated Rate for Off-Campus Activities (use of non-SCSU facilities for which rent is paid by the project)
    • 12% - Standard Rate for All Non-federal Sources