Information Technology Services

Communications Activity

December 2018

  • 12/6/2018 - Campus Academic Technology Team (CATT) Meeting - O365 Shared Tenant Overview
  • 12/10/2018 – IT Advisory Council – O365 Shared Tenant Overview
  • 12/31/2018 – Final communication sent out to Alumni informing them about email deactivation on Monday, January 7th.

January 2019

  • 1/9/2019 – Informational Web page is launched - https://www.stcloudstate.edu/its/office-365/
  • 1/10/2019 – Meeting with FA President and CIO to go over preliminary Communication Campaign plan
  • 1/24/2019 – Meeting with UCOMM to go over O365 Shared Tenant project and collaboration between ITS and UCOMM for Communication Campaign efforts
  • 1/28/2019 – Project Update to ITS Team during weekly LaunchIT
  • 1/31/2019 – In-person O365 Shared Tenant Overview session with Financial Aid

February 2019

  • 2/01/2019 – In-person O365 Shared Tenant Overview session with Records and Registration
  • 2/04/2019 – Emails are sent to all students, employees and emeriti
  • 2/05/2019 – In-person project status update with FA President
  • 2/22/2019 – In-person O365 Shared Tenant Overview session with Advising
  • 2/22/2019 – In-person O365 Shared Tenant Overview session with College of Education
  • 2/22/2019 – In-person O365 Shared Tenant Overview and EAB Impact session with University College
  • 2/22/2019 – In-person O365 Shared Tenant Overview session with Office Managers
  • 2/25/2019 – In-person O365 Shared Tenant Overview session with International Studies
  • 2/26/2019 – In-person O365 Shared Tenant Overview session with Admissions

March 2019

  • 3/04/2019 – In-person O365 Shared Tenant Overview session with Academic Affairs (Michelle Mumm and La Vonne Cornell-Swanson)
  • 3/04/2019 – In-person O365 Shared Tenant Overview session with Graduate Studies
  • 3/05/2019 – In-person O365 Shared Tenant Overview session with Administrative Directors (BH 207)
  • 3/08/2019 – In-person O365 Shared Tenant Overview session with Plymouth Office
  • 3/12/2019 – Meet and Confer Pre-Discussion with Provost and VPs
  • 3/12/2019 – O365 Project Overview with Deans Council (MC B17)
  • 3/12/2019 – O365 Project Overview with Faculty Association Executive Committee
  • 3/14/2019 – O365 Project Overview – ASF Meet and Confer
  • 3/14/2019 – O365 Project Overview – AFSCME Meet and Confer
  • 3/14/2019 – O365 Project Overview – IFO Meet and Confer
  • 3/19/2019 – All Team Meetings for ITSS, Systems Team and Webb/App – focus on Distribution Lists and Supplemental Accounts
  • 3/20/2019 – O365 Project Overview for UTVS News
  • 3/21/2019 – In-person O365 Shared Tenant Overview session with Alnwick (International Studies)
  • 3/21/2019 – O365 Shared Tenant discussion with Human Resources – Impact and Contact Card review
  • 3/21/2019 – Campus Academic Technology Team (CATT) – O365 Shared Tenant project update
  • 3/22/2019 – IT Advisory Council – O365 Shared Tenant project update
  • 3/25/2019 – In-person O365 Shared Tenant Overview session with Athletics
  • 3/26/2019 – O365 Supplemental Accounts – Overview with all Campus Technicians
  • 3/27/2019 – O365 Shared Tenant Team Demo (Sprint 4)

April 2019

  • 4/05/2019 – In-person O365 Shared Tenant Overview session with University Advancement
  • 4/05/2019 – In-person O365 Shared Tenant Overview session with MHSRC
  • 4/08/2019 – In-person O365 Shared Tenant Overview session with Graduate Studies department
  • 4/08/2019 – 4/15/2019 – O365 Informational Flyers are distributed to 1300 employee mailboxes - Qty 1300 (8.25” X 5.25”)
  • 4/08/2019 – 4/15/2019 – O365 Informational Flyers are printed to be distributed across the campus - Qty 1700 (3” X 5”)
  • 4/09/2019 – Emails sent to all students, employees and emeriti with “Office 365 email and login changes” summary and Open Session invites
  • 4/15/2019 – Additional 1,700 flyers are printed to be distributed to all students’ residential halls mailboxes - Qty 1700 (3” X 5”)
  • 4/16/2019 – Emails sent to administrative support professionals with additional training session invites
  • 4/16/2019 – First “O365 Shared Tenant Overview” open session for students, employees and emeriti is held in Ritchie Auditorium
  • 4/24/2019 – Second “O365 Shared Tenant Overview” open session for students, employees and emeriti is held in Ritchie Auditorium
  • 4/16/2019 - 4/25/2019 – 50 posters put around campuses in St Cloud and Plymouth. 
  • 4/25/2019 – 10 large posters posted around major campus hubs (Miller Center, Centennial Hall, Atwood (2), Stewart Hall, Wick Science, Hallenbeck, Education Lounge, ISELF, Administrative Services) 
  • 4/25/2019 - In-person O365 Shared Tenant Overview session with Department Chairs
  • 4/29/2019 – 5/3/2019 – Pop-ups on workstation login and Portal login. Audience: Students, Faculty, Staff.
  • 4/29/2019 - ITAC Monthly Meeting – O365 Shared Tenant update included: O365 “Communication Summary of Events” and “O365 Key Things to Know” documents
  • 4/30/2019 - O365 Communications to President's Cabinet. Attached: O365 “Communication Summary of Events” and “O365 Key Things to Know” documents
  • 4/30/2019 - Emails sent to all employees and emeriti - “Save your Office 365 and Email data!"

May 2019

  • 5/2/2019 - St. Cloud State TODAY - May 2, 2019 includes: “Office 365 changes coming in August” with invitation to Office 365 training session dates (May 14 and 22)
  • 5/6/2019 – 5/10/2019 - Digital Signage - O365 Shared Tenant Billboard
  • 5/7/2019 - Student Life and Development – O365 Open Discussion / Q&A
  • 5/8/2019 - HuskiesConnect – O365 Event Added (https://huskiesconnect.stcloudstate.edu/event/3427162)
  • 5/9/2019 - Advising & Student Transitions– O365 Overview and Q&A
  • 5/14/2019 - Office 365 Transition for Administrative Support Professionals session #1
  • 5/15/2019 - Staff Development Day – Office 365 Overview. 2 Sessions.
  • 5/20/2019 - Office 365 Shared Tenant – Overview and Q&A session with Accessibility Services
  • 5/22/2019 - Office 365 Transition for Administrative Support Professionals session #2
  • 5/22/2019 - Email sent to all employees from Provost - "Attention: Summer Session Faculty"
  • 5/22/2019 - Email sent to all students from Provost- "Attention: Summer Session Students"

June 2019

  • 6/3/2019 - ITS Newsletter - Office 365: Supplemental Accounts
  • 6/3/2019 - HuskyTech ticket response signature was modified to add information about Office 365 project
  • 6/3/2029 - T-Shirts for all ITS and HuskyTech employees with “O365 - Ask Me” theme 
  • 6/7/2019 - All ITS and HuskyTech employees to include Office 365 outage in their signatures
  • 6/10/2019 - ITS/IFO President - Office 365 Shared Tenant Transition overview with Frances Kayona and Phil Thorson
  • 6/13/2019 - Social media posts on HuskyTech (Facebook, Instagram and Twitter), shared by St Cloud State official social media pages
  • 6/27/2019Emails sent to all employees and emeriti - “Office 365 July training sessions” invite, including – “What can you do NOW” information

July 2019

  • 7/1/2019 - ITS Newsletter - Office 365 Transition Support
  • 7/08/2019(RESEND) Emails sent to all employees - “Office 365 July training sessions” invite, including – “What can you do NOW” information
  • 7/16/2019 – Office 365 July training sessions #1 (2-3:30 p.m. Tuesday, July 16 in MC 122) for all employees and Emeriti
  • 7/15/2019Emails are sent to all employees, students and emeriti - SharePoint and OneDrive freeze July 26-Aug. 9
  • 7/15/2019Post-Transition Checklist for Employees and Students is published on O365 web page
  • 7/16/2019 – O365 Informational Flyers are distributed to 1300 employee mailboxes - Qty 1300- inner-campus mailer of the size of 8.25” X 5.25”, two-sided, including post-migration check list 
  • 7/16/2019 – O365 Informational Flyers are printed to be distributed across the campus - Qty XXX- 8.25” X 5.25”, two-sided, including post-migration check list 
  • 7/18/2019Email to Faculty Association - From FA President Frances Kayona: Office 365 transition video (see page 29)
  • 7/18/2019Email to [SCSU-announce] from FA President Frances Kayona: Office 365 transition video
  • 7/18/2019 – O365 Project Overview and Status Update - Meet and Confer meetings
    • MMA 
    • MAPE
    • MSUAASF
    • AFSCME
    • IFO
  • 7/24/2019 – Office 365 July training sessions #2 (9-10:30 a.m. Wednesday, July 24 in MC 122) for all employees and Emeriti
  • 7/25/2019 - Targeted email sent to anyone who has a SharePoint Alert set up today 
  • 7/25/2019Email sent to summer session students from Provost - "Time Sensitive: Office 365 Summer Sessions Information"
  • 7/25/2019Email sent to summer session faculty from Provost - "Time Sensitive: Office 365 Summer Sessions Information
  • 7/30/2019 – O365 Shared Tenant - Project Update with Deans Council 
  • 7/31/2019 - O365 Shared Tenant - Project Update with Alumni Foundation 

August 2019

  • 8/1/2019ITS Newsletter - Prepare for the Office 365 Transition
  • 8/5/2019 – Announcement added to D2L: Changes to Email and Office 365
  • 8/5/2019Email sent to all employees and emeriti - Office 365 and Email – Last chance to back up your files
  • 8/5/2019Email sent to all students - Outage - email and Office 365 unavailable Aug. 9-11
  • 8/5/2019 – 8/11/2019 – Pop-ups on workstation login and Portal login. Audience: Students, Faculty, Staff.
  • 8/5/2019 – Office 365 Shared Tenant and Migration Q & A for Plymouth directors and staff
  • 8/6/2019 - Email sent to administrative support professionals - August 9th Mini-Freeze on calendars due to Office 365