Emergency Preparedness: COVID-19

Campus Cleaning Plan

A crucial part of the Bring Huskies Home campus reopening plan includes ensuring a safe environment for our entire campus community and visitors.  Facilities Management’s Building Services Department is working hard to ensure a clean and healthy space for all students, faculty, staff, and visitors.  Central to this effort is our ongoing adherence to the guidelines published by the Center for Disease Control (CDC), the Minnesota Department of Health, the Minnesota State system office, and other key leaders in the facility maintenance industry.  The following plan provides details of what is being done to clean and disinfect campus facilities, and how employees can assist in this critical endeavor. 

The success of these efforts relies on the entire campus community to continue to follow the basic personal health practices outlined by CDC to limit transmission of the COVID-19 virus.  https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html

  • Monitor your health and stay home if you are ill.
  • Frequently wash your hands with soap and water for at least 20 seconds. If soap and water are not available, hand sanitizer that contains at least 60% alcohol may be used.
  • Cover your mouth and nose with a sleeve or tissue when coughing or sneezing, properly dispose of the tissue, and wash your hands immediately afterward.
  • Maintain a distance of 6 feet or more between yourself and others.
  • Wear a cloth facemask to help prevent transmission of the virus.

The primary method of cleaning and disinfecting hands is to wash with soap and water.  Students, faculty, staff, and visitors are encouraged to take advantage of the numerous restroom facilities throughout each building to wash their hands on a regular basis.  Additionally, sanitization stations will be provided at key entrances to buildings, either with a wall mounted or floor stand hand sanitizer dispenser, and at departmental customer service counters.

It should be noted that many resources that are an important part of controlling the spread of germs and viruses are in high demand.  These include things like hand sanitizers and dispensers, disinfectant wipes, disinfectant cleaners, and some personal protective equipment.  SCSU has these materials on hand, and continues to order additional supplies to stay appropriately stocked.  That said, medical facilities, long-term care facilities, and emergency responders have top priority for receiving these supplies.  Responsible use of these products by the campus community will help to ensure continued availability for everyone, including our campus.

 

Facility Cleaning Operations: 

The CDC defines cleaning, disinfecting and sanitizing as:

  • Cleaning removes germs, dirt, and impurities from surfaces or objects. Cleaning works by using soap (or detergent) and water to physically remove germs from surfaces.  This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection.
  • Disinfecting kills germs on surfaces or objects. Disinfecting works by using chemicals to kill germs on surfaces or objects.  This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection.
  • Sanitizing lowers the number of germs on surfaces or objects to a safe level, as judged by public health standards or requirements. This process works by either cleaning or disinfecting surfaces or objects to lower the risk of spreading infection.

Building Services General Maintenance Workers (GMWs) make up our diligent and dedicated professional cleaning staff.  They are specially trained in cleaning processes and sanitation products to provide a healthy work environment campus-wide.  Our focus is on cleaning all surfaces from floor to ceiling in classrooms, common use areas, restrooms, lobbies, customer service areas, and gathering spaces, along with trash and recycling removal.

The products we use are specially formulated for use in a broad public setting and are generally more potent but less harsh than common household cleaners.  All the products are listed on the CDC and EPA lists of chemicals rated to deal with COVID-19 and other biological contaminants.  Our three most heavily used disinfectants are one-step quaternary based disinfectant cleaners specially formulated for hospitals.  They are designed to dry quickly to leave a safe surface for human contact, while also imparting an antibacterial film that continues to disinfect new contaminants that come in contact with the cleaned surface for up to 72 hours.

As part of our response to the current global health crisis, we have put additional effort into high touch surfaces in accordance with CDC and Minnesota Department of Health (MDH) guidance.  These include, but are not limited to, doors, door handles, light switches, countertops, furniture, restroom fixtures and stalls, elevator and copier buttons.  We normally would clean these surfaces daily, which is adequate given both the guidance and the disinfectants we use, but we have increased the frequency to 3-4 times daily to provide additional peace of mind, in balance with other cleaning requirements within each building.  This insures the germicidal barrier on these surfaces remains potent but safe.  Please do not re-clean behind the GMW staff as this will reduce or eliminate the residual barrier.

Some unique areas on campus have specific cleaning requirements over and above general cleaning and disinfecting as outlined by their governing regulatory agencies.  These areas include the Lundgren Child Care Center, the Campus Medical Clinic, Garvey Commons, and all other commercial food preparation and service facilities.  Although not specifically outlined in this document, these areas will continue to be cleaned and disinfected in accordance with those agencies’ strict guidelines.  Information regarding these areas may be obtained from the individual center directors.

 

Individual Responsibilities:

We are all responsible for helping to ensuring our campus is a clean and healthy environment.  If you see trash, pick it up and throw it away.  If an area needs attention, report it to Facilities.

Although GMWs vacuum and empty trash in individual offices, employees are responsible for cleaning their personal work surfaces such as desktops, computer keyboards/mice, office materials, and personal belongings in private offices spaces.  Facilities will provide each department a cleaning supply kit for use at service counters and reception areas.  Refill supplies may be obtained by submitting a work order via the “Submit a Service Request” link on the Facilities Management web site:  https://www.stcloudstate.edu/facilities/.

The departmental cleaning supply kit may be used by employees to clean individual work spaces.  Employees are also permitted to bring in common household cleaning products to clean their individual work spaces.  Please be mindful of others by trying to use products that are fragrance free.  If you have questions about appropriate cleaners for your IT equipment, please call the IT Help Desk at 308-7000.

For the safety of all employees, we ask you to please provide information about what cleaning products you bring from home.  Email Facilities Management (facilitiesmgmt@stcloudstate.edu) with the following:  your name; what products you are using (name, manufacture, UPC code number); and where you are using the products (e.g., AS 200).  This information will enable us to insure these products do not have the potential to adversely react with the products being used by our staff, and help will us comply with federal workplace safety regulations.

Individuals are responsible for picking up and cleaning behind themselves in breakrooms, meeting rooms, restrooms, and other similar spaces.  This is both common courtesy and will assist GMWs when they perform general cleaning and disinfecting in these areas.

Faculty and students can also provide additional disinfecting of high touch areas in classrooms, laboratories, and computer labs.  A spray bottle of disinfectant and towels, disinfectant wipes, or sanitizing wipes will be provided in these locations for additional disinfecting of high touch areas.  Always follow appropriate laboratory procedures, and be sure to properly clean and store all equipment, chemicals, experiment products, and other items used within a lab or classroom.

Students are responsible for cleaning in their individual residence hall rooms in accordance with Residence Life policies.

 

Service Levels for Typical Spaces:

The University has established standard minimum cleaning and disinfection levels that are consistent with the CDC and MDH guidance.  These minimum levels will ensure a safe environment for all of the campus community, and are attainable with existing staffing.  Additional cleaning and disinfection may be accomplished over and above these minimums as activity levels require and resources permit.

Several factors were considered when determining cleaning service levels for each area of campus.  These include but are not necessarily limited to:

  • Multi user areas, which would require more, frequent service. Examples include restrooms, customer service counters, classrooms, conference rooms, and common user spaces
  • Single user space, which would require less frequent service. Examples include individual offices and work spaces
  • High use areas such as Miller Center, Atwood Memorial Center, bus stop waiting areas, gathering/social spaces, and computer labs
  • High traffic corridors such as Administrative Services, Centennial, and the connector pathway
  • High Touch Areas include door handles, stair rails, customer service counters, light switches, elevator and vending machine buttons, etc.

Questions or concerns about service levels or cleanliness of an area should be directed to Facilities Management by calling 308-3166 or emailing facilitiesmgmt@stcloudstate.edu.

 

Basic Service Levels:

  1. Common areas of all buildings:
    • Entries/Vestibules/Lobbies:
      • Daily: clean glass, vacuum/mop floors and runners, empty trash,
      • Twice per day-disinfect high touch areas
    • Corridors/lounges/meeting rooms:
      • Daily: vacuum/scrub floors, empty trash, clean furnishings,
      • Twice per day-disinfect high touch areas
    • Restrooms:
      • Daily: clean/disinfect fixtures, clean walls and partitions, mop floors, restock
      • Twice per day disinfect high touch areas

 

  1. Designated Lunch/Breakrooms:
    • Daily: empty trash; clean/disinfect open counter tops, tables, sinks, appliance exteriors, chairs, floor
    • User responsibility: clean and clear counters; sinks emptied and rinsed after use; clean and maintain interior of refrigerators, microwaves, coffee makers

 

  1. Educational/Academic Spaces:
    • Classrooms/Auditoriums:
      • Daily: empty trash, clean white/chalk boards, dust mop hard floors
      • Twice per day: disinfect table/desk tops, high touch areas
        (Note: This exceeds MDH recommendations for once daily.)
      • Biweekly: vacuum carpets, mop hard floors, spot clean walls
    • Department Labs:
      • Daily: empty trash, clean white/chalk boards, dust mop hard floors, disinfect table/desk tops
      • Twice per day: disinfect high touch areas
      • Lab user responsibility: clean counters; empty and wipe out sinks; wipe up spills; clear work spaces
    • Computer labs/electronic classrooms:
      • Daily: empty trash; clean/disinfect tables and counters
      • Computer lab owners: clean computer equipment, including keyboards and mice; provide additional high touch disinfecting as required by area usage

 

  1. Athletic Facilities and Events Spaces:
    • Activity areas: gyms, FH, Studios
      • Daily: empty trash, clean floors
      • Twice per day: disinfect high touch areas
    • Event areas:
      • Daily: empty trash; clean floors; clean and disinfect fixtures; disinfect high touch areas
      • Additional cleaning as necessary based on event schedules
    • Locker rooms and Restrooms:
      • Daily: clean and disinfect restroom fixtures, walls, stall partitions, showers, mop floors, restock supplies
      • Twice per day: disinfect high touch areas
    • Fitness/weight rooms:
      • Daily: empty trash, clean walls, floors, mirrors
      • Twice per day: disinfect equipment and high touch areas
      • Users are responsibility: disinfect equipment before and after use

 

  1. Departmental suites and offices /workspaces:
    • Student Support and Customer Service Counters:
      • Twice per day: disinfect high touch areas
    • Office suites
      • Bi weekly: empty trash, vacuum floors, clean/disinfect fixtures, and disinfect high touch areas
      • Users responsible for additional disinfecting of high touch surfaces
    • Individual offices and work stations:
      • Weekly: empty trash, disinfect high touch areas
      • Semi-weekly: vacuum/mop floors
      • Users responsibility: disinfecting of high touch and personal work spaces

 

  1. Resident Halls
    • Lounges/entries/recreation rooms/corridors/service counters/laundry
      • Daily: clean glass, vacuum/mop floors and runners, empty trash
      • Twice per day: disinfect high touch areas
    • Kitchens
      • Daily: empty trash; clean/disinfect open counter tops, tables, sinks, appliance outer surface, chairs, floor
      • Resident responsibility: clean and store items after individual use, clear counters, empty sinks
    • Restrooms
      • Daily: clean/disinfect fixtures, clean walls and partitions, mop floors, restock individual cleaning supplies
      • Twice per day: disinfect high touch areas
    • Resident rooms will be cleaned and disinfected before being reassigned to another resident in accordance with Residential Life policies and procedures.

 

  1. Atwood Memorial Center:
    • Lounges/Entries/Recreation rooms/Service counters:
      • Daily: clean glass, vacuum/mop floors and runners, empty trash
      • Twice per day: disinfect high touch areas
    • Restrooms:
      • Daily: clean/disinfect fixtures, clean walls/partitions, mop floors, restock
      • Twice per day: disinfect high touch areas
    • Dining areas:
      • Daily: empty trash; clean floors and walls; clean and disinfect tables, counters and chairs
      • Dining service contractor: provide additional cleaning and disinfecting of tables, counters and high touch areas during operational hours
    • Meeting rooms:
      • Daily: empty trash, vacuum/mop floors, clean white boards
      • Twice daily: disinfect tables, counters and high touch areas
      • Additional cleaning as necessary based on event schedules

 

  1. Miller Library:
    • Entries/vestibules/lobbies/service counters:
      • Daily: clean glass, vacuum/mop floors and runners, empty trash
      • Twice per day: disinfect high touch areas
    • Corridors/lounges:
      • Daily: vacuum/scrub floors, empty trash, clean furnishings
      • Twice per day: disinfect high touch areas
    • Restrooms:
      • Daily: clean/disinfect fixtures, clean walls and partitions, mop floors, restock
      • Twice per day: disinfect high touch areas
    • Meeting rooms/Study areas:
      • Daily: empty trash, vacuum/mop floors, clean white boards
      • Twice daily: disinfect tables, counters and high touch areas
    • Computer labs:
      • Daily: empty trash, clean/disinfect tables, counters
      • Computer lab owners: clean computer equipment, including keyboards and mice; provide additional high touch disinfecting as required by area usage

 

  1. Plymouth Campus:
    • Daily cleaning is provided by Marsden Services in accordance with the leasing agreement for this facility. Marsden’s cleaning supplies and procedures comply with the CDC and MDH guidelines, and are consistent with those used on SCSU’s St Cloud campus.

 

References:

https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/index.html

https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/considerations.html

https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html

https://www.health.state.mn.us/#coronavirus

https://www.health.state.mn.us/diseases/coronavirus/schools/clean.html

https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19

 

Frequently Asked Questions

Is campus safe for me to turn to work or study?

How can I help to keep our campus clean and safe?

How often are the rest rooms being cleaned?

What is Facilities doing to keep hallways clean?

Will classrooms be cleaned between classes?

Will cleaning supplies be provided to departments?

Who do we contact when our sanitizer, and or other supplies run out?

Do I need gloves or other personal protective equipment to use the disinfectant wipes or sprays supplied in the departmental cleaning kits or classrooms?

Can I use my own sanitizing wipes or other home cleaning products?

How often are the elevators and the elevator buttons cleaned?

When and how is the cloth furniture cleaned?

How often are water fountains cleaned/disinfected?

If someone in my office is sick, can I request the office to be deep cleaned again?

Who can I contact if I have questions or concerns about the level of cleaning?

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