Minnesota Municipal Clerks and Finance Officer Association (MCFOA) Annual Conference

Minnesota Municipal Clerks and Finance Officer Association (MCFOA) Annual Conference


pin
  • MCFOA
  • MCFOA
  • MCFOA
  • MCFOA

About the Event

Make a Difference

March 19 - 22, 2019

Kelly Inn / River's Edge Convention Center, St. Cloud, MN

The Planning Committee is hard at work on the 2019 conference.

 

A Big Thank You to Our Sponsors

2018 Sponsors

Diamond Level: Northland Securities, Inc.

Emerald Level/Lanyard Sponsor: Ehlers   

Ruby Level: Springsted, Inc.

Topaz Level: Bolton & Menk, Inc.

Sapphire Level: PMA Financial Network 4M Fund

Turquoise Level: A.T. Group, LLC

President's Reception Sponsor: OPG-3

Flash Drive Sponsor: Widseth Smith Nolting

 

Gold Level

  • Black Mountain Software Inc.
  • BS&A Software
  • Dominion Voting
  • Moore Engineering, Inc.
  • PFM Financial Advisory
  • WSB

Silver Level

  • Municode/Municipal Code

Bronze Level

  • Abdo, Eick & Meyers
  • Briggs and Morgan
  • Election Systems & Software

2018 Keynote Speakers

Wednesday Opening Keynote Address

Jerrid Sebesta

Jerrid Sebesta, Financial Coach, Taatjes Financial Group

Voluntarily walking away from a successful TV career without a job didn't make sense to many people, but it did to Jerrid Sebesta. He left to pursue the life he felt called-to.

In his presentation, Jerrid will ask three questions. These questions are designed to challenge audiences to take an introspective look at their own life, money and purpose. Yes, this talk touches on finances. But, it is not some boring speech about the stock market, compound interest and mutual funds.

Thursday General Session

Steve Simon

Steve Simon, Secretary of State

Gary Poser 

Gary Poser, Director of Elections

The Secretary of State will offer training on City Clerk election duties highlighting recent changes in statutes and rules affecting them in their role as election administrators. Included in this presentation will be discussion of clerk duties for candidate filings, campaign practices, ballot preparation, recruitment and appointment of election judges, absentee voting and post-election audit activities. Certificates of attendance will be sent by email post conference for participants to send to their County Auditor to count toward maintaining municipal election administrator certification.

Friday Closing Keynote Address

John Kriesel

John Kriesel, Motivational Speaker, Author

John Kriesel may have lost his legs and three close buddies in Iraq, but he came home with a powerful message of hope and IMng testimony to the value of a positive attitude to overcome any challenge.

John served as a NATO peacekeeper in Kosovo in  2004 before volunteering for deployment to Iraq. On December 2, 2006 his team struck an improvised explosive device (IED) and he was not expected to survive. He died three times in the operating room, but 35 surgeries and nine months later he walked out of Walter Reed Army Medical Center. He retired as a staff sergeant following 10 years in the Army National Guard receiving the Combat Infantryman Badge, Purple Heart, Bronze Star, and other awards.

In 2010 he was elected to the Minnesota House of Representatives, but decided not to seek re-election when his family said they wanted to spend more time with him. Join director of veterans services for Anoka County, part-time personality on KFAN Radio, motivational speaker, and co-author of the book, "Still Standing: The Story of SSG John Kriesel," on a journey that will motivate and inspire you.

2018 Conference Schedule

Tuesday, March 20, 2018

7:30-8 a.m. Check-in for Full Day and Morning Workshops
8-11 a.m. Bloomington Water Treatment Plan Tours
8-11 a.m. Half Day Workshop: Inclusivity Squared
11:15 a.m.-6:15 p.m. Full Day Workshop: Athenian Dialogue
12:30-1 p.m. Check-in for Half Day Afternoon Workshops
1- 4:30 p.m. Half Day Workshop: Practical Word 2016
1-4:30 p.m. Half Day Workshop: New City Clerk Orientation and Election Administrations
4-7 p.m. Onsite Conference Check-in

Wednesday, March 21, 2018

8 a.m. Onsite Conference Check-in and Continental Breakfast
8:45 a.m. Welcome and Presentation of Colors, National Anthem by Charlotte Kastanek, St. Cloud State
9:15 a.m. Opening Keynote: Living the Dream
10:15 a.m. Morning Break
10:45 a.m.-Noon Concurrent Sessions I
Noon Lunch (wear regional colors), MCMC and CMC Recognition Awards
1:15-4:30 p.m. Concurrent Sessions II
4:30-5:30 p.m. Nominations
5-8 p.m. President's Reception / Mixer sponsored by OPG-3

Thursday, March 22, 2018

7:30 a.m. Onsite Conference Check-in
8 a.m. Sit-Down Breakfast / Business Meeting / Oath of Office
9:15 a.m. General Session: Election Training and Recent Changes
10:30 a.m. Exhibit Hall Opens / Morning Break / Silent Auction
11:15 a.m.-12:30 p.m. Concurrent Sessions III
12:30 p.m. Lunch in Exhibit Hall
1:45-3 p.m. Concurrent Sessions IV
3-5 p.m. "7th Inning Stretch"  Exhibit Hall / Afternoon Break / Silent Auction / Scavenger Hunt with Vendors
6 p.m. Banquet Dinner
7-8 p.m. Entertainment (Sassy Lassy Trivia and Events) IIMC Drawing

Friday, March 23, 2018

8 a.m. Breakfast Buffet
9 a.m. Closing Keynote: Still Standing, A Journey That Will Motivate and Inspire You
10:15 a.m. Final Announcements and Drawings
10:45 a.m. Adjourn

2018 Session Descriptions

Tuesday Pre-Conference Workshop

HALF DAY Tuesday, 8-11 a.m. (No lunch provided)

Bloomington Water Treatment Plant Tours

Bloomington Public Works Department

The City of Bloomington's water comes from deep underground aquifers and the Mississippi River. Processing begins by treating, testing and softening this "raw" product into a safe, drinkable liquid. This treated water is then stored in reservoirs and towers to be distributed as needed through the pipes under our streets, homes and businesses, water is put through a great workout! After being used, this versatile liquid is collected as waste water through another system of pipes. After processing, this water is returned to start the journey again. Come tour this state-of-the-art treatment facility, meet the staff, and find out how Bloomington won the championship for the best drinking water in the USA! Choose any one-hour session.

 

HALF DAY Tuesday, 8-11 a.m. (No lunch provided)

Inclusivity Squared: 'Gray Area Thinking’ and 'Trans 101'

Ellen "Ellie" Krug, National Speaker and "lnclusionist" ...Writer, Lawyer, Human

Join national speaker and "inclusionist" Ellen "Ellie" Krug as she conducts a two-part presentation on inclusivity and personal perspective-building.

Part 1:  “Gray Area Thinking"- Understanding how humans group and label those who are "different" from "us" and a toolset for thinking more inclusively. This presentation includes an audience-participatory exercise, "The Identity Game."

Part 2:  “Transgender 101” - Hear firsthand from a transgender person on what it means to be "trans" and making one's way through a society that largely doesn't understand the concept of gender identity or the fact that transgender persons don't "choose" to be who they are.

 

Full Day: Tuesday, 11:15 a.m.-6:15 p.m. (Lunch included)

Athenian Dialogue - When Women Played Hardball by Susan E. Johnson

Tami Kelly, MMC, Clerk of Council, Grove City, OH

"Susan Johnson has created a literary grand slam" Billie Jean King

The years between 1943 and 1954 marked the magical era of the All-American Girls Professional Baseball League - which proved beyond doubt that women can play hardball. With skill and style, more than 500 women took to the baseball diamonds of the Midwest dazzling fans and becoming a visible and supported part of our national pastime. In the words of "Tiby'' Eisen, leadoff batter for the Fort Wayne Daisies: "We played ball just like the big boys, we broke up double plays with spikes held high and we   stole bases in our skirts. We did whatever it took to win." Among those cheering was ten-year-old Susan Johnson, a loyal fan of the Rockford Peaches. Four decades later she has gone back to meet her girlhood heroines and remember a sensational baseball series: the 1950 championship between the Rockford (Illinois) Peaches and the Fort Wayne (Indiana) Daisies - two of the League's most winning and dynamic teams. Filled with colorful stories and anecdotes by the women who played in that spectacular series, When Women Played Hardball offers an entertaining look at the culture the league created - and the society it reflected. This is a story about memories, about dreams fulfilled and dreams denied. It is a celebration of a brief yet remarkable period when women truly had "A League of Their Own."

 

HALF DAY: Tuesday, 1- 4:30 p.m. (No lunch provided)

Practical Word 2016

Bob Bruce, Twin Cities SharePoint/Office 365 Business Architect

This class is for people that are functional in Microsoft Word, but want to know how to accomplish the more common intermediate and some advanced tasks the right way. Upon course completion participants will know how to structure documents with headings and styles, and why doing so is important. Attendees will learn to use themes, outlines, navigation pane, find and replace, character and paragraph formatting, as well as how to create whitespace other than with returns, tabs, and spaces. They will also know how to insert and work with graphics and tables; how to structure a document for printing; how to work with others to refine a document with comments and track changes; and how to use the "Mailings" feature to mail/email merge a document or create nametags from an Excel list. Come see the many practical applications of Word for yourself, and bring back these tips to aide you in navigating office tasks.

 

HALF DAY: Tuesday, 1-4:30 p.m. (No lunch provided)

New City Clerk Orientation and Election Administration

Sandy Engdahl, City of Plymouth; Dan Buchholtz, City of Spring Lake Parle

This workshop is geared towards clerks from small to medium­ sized cities, or clerks who have served for less than 8 years. The session will cover all aspects of the clerk's office, including but not limited to elections, minute taking and parliamentary procedure, working with elected and appointed officials, open meeting law, conflict of interest, gift law, data practices requests, data practices policies, records management systems, liquor and gambling licensing, resolutions, ordinances, policies, city code, zoning ordinance, planning applications, budget, tax levies, capital improvement planning, audits, and personnel issues. Since 2018 is an election year, there will be a major emphasis on the election area. City Clerks who have never conducted an election, as well as city clerks who have conducted a few but are still looking for more direction or best practices, will find this part of the session very helpful.

Concurrent Sessions I - Wednesday, 10:45 a.m. - Noon

1. Special Assessment How-To

Tammy Omdal, Jessica Green, Rusty Fifield, Northland Securities

Special Assessment How-To is designed to provide a practical guide to using and managing special assessments. The session will explore all aspects of the detailed statutory process to authorize special assessments. Participants will learn how to avoid common pitfalls and to effectively manage this process. The information in the session will be relevant for cities of all sizes.

2. Property Maintenance - Public Nuisances

John Weinand, Environmental Health Supervisor for the City of Minnetonka

This session will give the participants background and knowledge on common nuisance situations with property owners, including: exterior storage/debris, junk/inoperable vehicles, tall grass/weeds, and hoarder properties. This session will go step-by-step through the process of how to deal with the property owner, clean up the properties, and collect the city's costs after the cleanup is completed. After attending this session, participants will have a better ideas of how to deal with property owners and improve their city codes/ordinances to provide a more effective code enforcement program-and they will have the forms and tools to implement the those processes successfully.

3. Conflict Resolution - There's no crying in baseball

Elise Chambers. Program Director Conflict Resolution Canter

When faced with conflict, do you have conflict resolution tools at your fingertips, or do you sometimes feel like tears are the only option? "There's No Crying in Baseball" will help you learn to bring people together to find lasting and effective solutions to conflict. Participants will learn to identify common communication styles and conflict behaviors: they will also practice interest based listening, a technique that helps people in conflict find common interests while addressing their needs. Participants will also explore the neuroscience of conflict - both the emotions and physiology that people in conflict experience –and learn tools to effectively de-escalate conflict situations and reframe possible solutions.

4. Retention/Data Practices

Stacie Christensen, Director, Minnesota Dept. of Administration Data Practices Office

This session will provide a primer on the responsibilities of government employees related to Minnesota's Data Practices Act. The session will offer a background on a government entity's legal duties related to government data; advice on how to handle requests for public data: an overview of the legal requirements related to appropriate access to not public data, including Tennessen warnings, relevant policies and procedures, and data breaches; and a discussion about current hot topics in data practices and retention law. Attendees will also have an opportunity to ask questions to assist them in practical application.

5. Great City Websites -Tips to Consider for Municipalities Large and Small

James Bonneville, Mid-West Regional Sales Representative, Municode

Attendees in this session will learn best practices for taking city websites from good to great. For example, a municipality's web presence should be a key component of its overall communication strategy, and contain well-written, relevant, compelling content. Municipal websites need to be secure, accessible, and easy-to-use. Great City Websites will provide best practices for improving existing websites right away, including useful how-tos regarding content and citizen engagement strategies; accessibility I section 508 practices; security, mobile-friendliness, records retention, and social media integration; and more.

Concurrent Sessions II - Wednesday, 1:15 p.m. - 4:30 p.m.

6. Demystifying Public Finance

Dave Callister, City Manager; Michael Thompson, Public Works Director City of Plymouth

This session will truly dive-in to the topic of public finance and demystify it for participants. Attendees will learn why public finance is important; what leads to financial strength in cities; and how city finances are structured. They will also walk away knowing why transparency and communication are so important. Other topics explored will include: how operational budgets are shaped and funded; what capital items are and how they are paid for; the definition of enterprise operations and how they are funded; and requirements of financial reporting. Dive in and discover that you don't have to be totally mystified by public finance after all.

7. Planning and Zoning

Phil Carlson, Associate, Stantec

This session will explore planning and zoning applications in-depth, including the legal foundations for zoning regulations, how zoning relates to the comprehensive plan, and typical zoning applications, such as variances, conditional use permits, interim use permits, non­conforming uses, PUDs, rezoning, and more. We will explore the role of the city clerk in relation to the Planning Commission, City Council, other staff, developers, and community members. Clear, detailed material from an experienced planner will be provided, plus case studies from real life zoning applications to test your skill at sorting through the issues. Take the plunge!

8. Dive into Your Life's Dream

Jerrid Sebesta, Financial Coach, Taatjes Financial Group

70% of Americans live paycheck-to-paycheck. You know you should save, pay off debt and budget, but you don't know where to start or can't ever seem to get ahead. This workshop session is designed for you to create an executable plan, which you can immediately start implementing in your household. We'll cover how to stop living paycheck-to-paycheck, talk to your spouse about money, become debt-free and get a fully funded emergency savings.

Concurrent Sessions III - Thursday, 11:15 a.m. - 12:30 p.m.

9. Liquor Licensing

Michael McManus, Alcohol Regulatory Enforcement Supervisor, Alcohol and Gambling Enforcement Division (AGED)

Kellie Murray. Alcohol Licensing Supervisor. AGED

This session will offer attendees a liquor licensing overview plus provide updated information on new license types. Items  that will be covered include a brief history of liquor laws; the intricacies of each type of licensing and submittals for each; information related to issuing and regulating new license types and brief legislative updates from 2017 and 2018; as well as a Q&A portion of the session.

10. Human Resources 101: The Employment Lifecycle

Kris Wilson, Assistant City Manager/Human Resources Director, City of Bloomington

In this session geared for cities without an HR Department, participants will learn about the full “life-cycle” of employment.  From recruitment and hiring to retirement and termination.  Learn the key do’s and don'ts plus tips for tackling those difficult situations in between.

11. Foreseeing Citizen Breaking Points: Identifying Threats and Warning Signs

Dr. Gratzer, Clinical Forensic Psychiatrist

Municipal clerks regularly interact with a broad range of individuals, some of whom may at some point threaten the health and safety of city employees.  Increasing attentiveness and practical knowledge of potential threatening circumstances will better equip you with the tools to recognize, react, and assist in the de-escalation of a threat and/or to prevent a potential future attack.  This session will address recent and relevant trends and studies.  During this session, you will examine the physiological and psychological aspects of violence and violent behavior; learn about motivation and means of threats; discover how to identify specific behaviors of both threatening and non-threatening individuals, including warning behaviors; and collect information and techniques that will assist you in being a better observer and reporter when interacting with individuals who m ay pose a future threat to you or your fellow city employees.

12. Budgeting with Spreadsheets

Vicki Holthaus, CPA/Manager AEM FINANCIAL SOLUTIONS, LLC  (subsidiary of Albdo Eick & Meyers)

A well planned budget process and effective budget tools are key Ingredients to stress free budget development.  In a league of your own, you'll hit a budgeting homerun at this session!  Best practices for using spreadsheets to manage your City’s budget development will be explored as you learn formulas that will improve efficiency.  In addition, we’ll navigate a budge template that can be used to develop a professional budget document and presentation.

13. Affordable Housing Public

James Lehnhoff, Municipal Advisor, Ehlers; Michele Schnitker, Housing Supervisor/Deputy Community Development Director, City of St. Louis Park.

In this session participants will get the chance to hear about5 subsidized affordable housing and the program associated with that, how to get more affordable housing into your City, and policies to promote affordable housing.  First, attendees will be guided through a broader overview of what constitutes affordable housing and talk about some trends, and then they will discover more specific “on the ground” experience from the St. Louis Park community.  Learn about regional housing initiatives that St. Louis Park has been part of, as well as an overview of the status of affordable housing in St. Louis Park and initiatives being undertaken by the city to procreate and preserve affordable housing opportunities.

Concurrent Sessions IV - Thursday, 1:45 p.m. - 3 p.m.

14. Council Relationships in Small Towns

Pam Whitmore, Staff Attorney LMC; Lisa Sova, Crosby City Clerk

Running local government successfully is hard work. City officials and staff know that it requires serious commitment, time and knowledge. Smaller communities have smaller staff and a smaller pool of candidates for office. Staff and elected officials all have lived in the community for a long time and, as a result, oftentimes have more extensive knowledge about each other personally than in larger communities. Local policy making, in general, requires collaboration -between individual council members, among councils as a whole and between local officials and the community. This workshop will discuss the challenges and rewards of collaboration, in general, but especially within the dynamics of smaller communities. Participants also will learn about collaborative decision making skills and hear about some best practices.

15. A Barnyard of Their Own: Regulating Backyard Animals

Bridget McCauley Nason, Shareholder, Levander, Gillen & Miller; Christina Sciponi, City Clerk/Administrative Coordinator, City of Eagan

Backyard animal keeping is all the rage right now. What should you do when your city receives a request to allow farm animals in a residential area? What information should be provided to the Council to assist it with its policymaking process? How can regulations effectively protect the peace and tranquility of neighbors while creating opportunities for residents to pursue their backyard animal keeping objectives? This session will include: the process for researching backyard animals; policy considerations for your Council; specifics regarding regulating chickens, beekeeping, goats, miniature pigs and pigeons; and options for enforcement when regulations aren't followed.

16. Three Big Hitters:  HR Policies to Keep You Safe

Laura Kushner, Human Resources Director League MN Cities

Who has time to write a personnel policy? You do! If you take it one policy at a time. We'll start you out with three model policies that every city should consider implementing:  Disciplinary Action, Performance Evaluation and Work Hours. As a bonus, we'll make sure you know where to find all of the Leagues' model policies and walk you through some updates to the League's model Sexual Harassment Prevention policy. Participants will learn why it's important for every city to have at least some personnel policies; why we've chosen these three policies as starters; legal and practical issues to consider under each of the three policies; and what to do if the city wants to change its policies, including possible legal constraints and how to handle changes.

17. Computer Security and Ransomware

Mel Reeder, Chief Information Officer, LMC

In this session participants will learn about the hacking threat landscape, how regulatory efforts are addressing the threat, and how government can effectively address the risks. Focusing on attendees with little or no technical support staff, this session will provide specific, hands-on practices for improving data security. They will also leave with valuable knowledge about on-line business transactions, multi­ factor authentication, and questions to ask when investing in new software.

18. Notification Systems

John Dooley, PAWS Program Manager, Division of Emergency Communication Networks, St. Paul

What are Notification Systems? What would I send out a message for? How do I send an effective message to my citizens? If you have found yourself asking those questions, this session will answer these and more; how do they work, what they do and cannot do for your city, and what makes a message effective. Also notification systems perform different functions for many of your departments - find out how.

Registration and Accommodations

2018 Registration

Tuesday Pre-conference

Registration fees for Tuesday's pre-conference workshops are in addition to the overall Conference amounts (regardless of registration date).

  • Full day Athenian Dialogue: Member rate $90/person; Non-member rate $115/Person (lunch included). 
    • When Women Played Hardball, Tuesday, 11:15 a.m.-6:15 p.m.
  • Half-day sessions (indicated below): Member rate $50/person; Non-member rate $75/Person (no lunch included).
    • Inclusivity Squared, Tuesday, 8-11 a.m.
    • Practical Word 2016: Tuesday, 1-4:30 p.m.
    • New City Clerk Orientation and Election Administrations: Tuesday, 1-4:30 p.m.
  • Bloomington Water Treatment Plant 1 Hour Tour: Member rate $20/person; Non-member rate $30/Person (no lunch included).

Wednesday-Friday Conference

The MCFOA member rates are $275/person (through Feb. 12, 2018) or $295 (after Feb. 12, 2018). To qualify for these rates, individuals must be current, paid members of MCFOA. The non-member rates are $315/person (through Feb. 12, 2018) or $345 (after Feb. 12, 2018). To determine membership status, contact Angie Storlie (MCFOA Administrative Assistant) at astorlie@mcfoa.org or 218-743-3782.
 
MCFOA retirees can register at a special rate of $195. To be eligible for this reduced rate, they must not be employed by or under contract with a Minnesota Community. This fee includes tuition for Wednesday­-Friday, instructional materials, president's reception, two lunches, two breakfasts, and all refreshment breaks.  Tickets for the Thursday evening banquet ($45) must be purchased separately.

Extra banquet tickets for Thursday evening are available for $45 each and can be purchased as part of the Conference registration process (Note: One banquet ticket is included in each FULL Conference registration fee).

2019 Accommodations

The 2019 Conference will be held at the Kelly Inn / River’s Edge Convention Center.

2018 Conference Details

CMC/MMC Points and Continuing Education Credits

CMC/MMC Points

This year's education-rich Conference offers numerous opportunities to earn CMCIMMC Education Points. Even the general sessions provide opportunity for llMC   credits. You can find more information in your final program and in your participant bag regarding important steps you must to take to receive these points.

Continuing Education Credits

The Conference will offer Continuing Education Credits (CEUs) through SL Cloud Stale University at an additional cost to participants of $3.50 per person. This cost was previously covered by MCFOA, but with rising expenses the MCFOA Planning Committee saw it necessary to discontinue this practice. If interested in obtaining CEUs to play a role in your ongoing education plans, please request them at the time of registration.  The CEU is defined as 10 contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction and qualified instruction.

Silent Auction

The popular silent auction will take place again this year. Take time to view and bid on items donated by clerks and finance officers throughout the state, as well as items from our generous sponsors and exhibitors. Silent Auction items must be paid for and picked up by 5 p.m. Thursday, March 21. If you are not able to stay for the end of the Silent Auction, please make arrangements to have a colleague pick up your item(s). Proceeds from the auction support the Association's training, scholarship programs and send lucky winner(s) to the llMC   Annual Conference (must be active member at the time of the drawing).

Instructional Materials

Flash drives containing handouts from all general and concurrent sessions will be provided to attendees onsite. Prior to the Conference, all registrants will also receive a link to the MCFOA website containing session handouts. This will allow you to print out all materials (or load to your devices) in advance for use during the Conference.

Region Baseball Jerseys

If your region shirt looks dated or faded, or if you've never purchased a region shirt, consider ordering one for the conference. This baseball jersey in your region color matches the theme of the conference.

Pricing is low and the quality is high.

Examples and Sizing Chart

Pricing:

Sizes XS - XL $24.75

Size 2X $26.75

Size 3X $27.75

Size 4X $28.75

 

Cancellations/Refunds

Fees will be refunded, less a $25 service fee, if cancellation is received via email (register@scsutraining.com) by March 1, 2018.

If you do not cancel your registration and do not attend, a refund will not be provided. Should inclement weather (or other circumstances beyond our control) necessitate program cancellation or postponement, please listen to WCCO AM 830 or St. Cloud area station WJON AM 1240 for an announcement regarding delay or cancellation.

Contact Information

For program questions, please contact:                             

Gail Ruhland
gmruhland@stcloudstate.edu
320-308-5759

Jennifer Janasie
iianasie@stcloudstate.edu
320-308-3050

For registration questions, please contact:

Roxann Neu
reneu@stcloudstate.edu
320-308-4962