Undergraduate Studies

Academic Appeals and Probation Office

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Frequently Asked Questions

Office Information

Q. Where is the Office of Academic Appeals and Probation?
A. The Office of Academic Appeals and Probation is located in Centennial Hall, Second Floor, Room 210.

Q. Who is in charge of Academic Appeals and Probation?
A. The current person in charge of Academic Appeals and Probation is Dr. Nancy Mills, who can be reached either at (320) 308-4913 or can be e-mailed at aap@stcloudstate.edu.

Late Withdrawals

Q. How do I apply for a late withdrawal?
A.
Go to http://www.stcloudstate.edu/provost/student-resources.aspx. Click on "Request for Late Withdrawal" and print. Fill out the form, have instructor(s) sign and put in the last date of attendance, include any supporting documentation for your request. Submit to appropriate office (listed on form).

Q. Can I withdraw from a previous semester?
A. Yes, it is explained on the late withdrawal form.

Q. What documentation do I need to withdraw from a class?
A. All documentation relating to the reason for late withdrawal.

Q. Where do I find the form needed for my request?          
A. All forms may be found at http://www.stcloudstate.edu/provost/student-resources.aspx

Required Signatures

Q. Do I need to sign and date the late withdrawal form? 
A. Yes

Q. Do I need to have the instructor sign the last day of attendance and support for request? 
A. Yes

Q. Do I need to have the signature of the instructor on the late withdrawal form? 
A. Yes

Good Academic Standing, GPA, and Credit Completion Rate

Q. What are the minimum standards to be in good standing with the Academic Appeals and Probation?
A. If you have completed 0 to 44 credits, you need a 1.75 GPA. If you have completed more than 45 credits, you need a 2.00 GPA. If you already have a Bachelor's Degree, you need a 2.65 GPA. You must also maintain a credit completion rate of 66.67 percent (2/3) of all credits attempted at St. Cloud State University and accepted transfer credits.

Q. What is GPA?
A. GPA. stands for Grade Point Average. GPA is the numerical ratio of the total credits attempted and the total grade points received at SCSU, including courses numbered below 100. You can access the GPA calculator at http://www.stcloudstate.edu/registrar/students/records/gpacalc.asp.

Q. What is a credit completion rate?
A. Credit completion rate is the cumulative earned credits divided by the cumulative attempted credits at SCSU and accepted transfer credits.

Academic Suspension

Q. I just got an e-mail saying I am academically suspended. What do I do now?
A. Pay close attention to the dates and times in the e-mail. This is a time sensitive e-mail. Complete the Suspension Appeal Form, including proper documentation, and the Academic Success Plan. Next, meet with your advisor to review your Suspension Appeal Form and Academic Success Plan, and get their signature. Submit your appeal to the Academic Appeals and Probation Office in Centennial Hall 210 in person, electronically by e-mail to aap@stcloudstate.edu, or fax it to (320) 308-5672 before the due date.

Q. Where do I get the Suspension Appeal Form?
A.
You can obtain a hard copy of the form from CH 210 or download it from http://www.stcloudstate.edu/provost/_files/documents/suspensionappealform.pdf. You can submit the completed form in person to CH 210, electronically by e-mail to aap@stcloudstate.edu, or fax it to (320) 308-5672.

Q. Who do I talk to about my suspension?
A. Make an appointment to meet with the person in charge of the Office of Academic Appeals and Probation.

Q. Am I kicked out?
A. It depends. If you fail to file an appeal within the time frame stated, you will be on suspension and your classes will be dropped. If you file an appeal that is approved, you will be reinstated. If it is denied, you will be suspended.

Q. How do I get back into St. Cloud State University?
A. There are 3 options:

1. You file a successful appeal. (See the first question under Academic Suspension.)

2. If this is your first suspension (one semester) and you do not appeal or your appeal is denied, you may reenroll the following semester. If this is your second suspension (one year) and you do not appeal or your appeal is denied, you may return in one year.

3. If this is your second suspension (one year), after completing one semester of the suspension, you may submit an appeal to the Admissions and Retention Committee for readmission for the next semester/term. Please contact the Academic Appeals and Probation Office, (320) 308-4913, or at aap@stcloudstate.edu, midway through your first semester of suspension for more information. (Note: The forms, process, circumstances, and deadline for option 3 are different than those for options 1 and 2.) The form is available in CH 210 or may be downloaded at Early Readmission Appeal to One-Year Academic Suspension Form.

Q.  Does a successful appeal take the suspension off my record/transcript?

A.  No.  The suspension will remain on your record/transcript.  You are reinstated for an additional probationary semester.  If you are suspended again, the suspension will be for one year.

 

International Students

Q. I am an international student and I just got a letter saying I am suspended.
A.
Pay close attention to the dates listed as they are of great importance. This is a time sensitive e-mail. Contact the Center for International Studies Office to find out what they need from you. Contact the Office of Academic Appeals and Probation within the time frame listed in the e-mail. Complete the Suspension Appeal Form, including proper documentation, and the Academic Success Plan. Next, meet with your advisor to review your Suspension Appeal Form and Academic Success Plan, and get their signature. Submit your appeal to the Academic Appeals and Probation Office in person to Centennial Hall 210, electronically by e-mail to aap@stcloudstate.edu, or fax it to (320) 308-5672 before the due date.

Q. Do I have to return to my home country?
A. Not necessarily. If you file a successful appeal, you may enroll. If your appeal is denied, you are no longer a student and your student visa is invalid.

Q. How long am I suspended?
A. The first suspension is for one (1) semester and the second suspension is for one (1) year.

Q. Can I return to the United States after suspension?
A. In most cases, yes. You will have to reapply for a student visa in your country and then you can return.

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