Academic Policies

Undergraduate Graduation

Students are encouraged to apply for graduation two to three semesters prior to the term all degree requirements will be completed. There is a $25 non-refundable processing fee payable when submitting the application. The deadline for submitting undergraduate graduation applications for summer are:

Diplomas will be mailed to the diploma address (submit diploma address online) on file approximately eight weeks after the end of the graduation term.

Undergraduate application forms are available in the Office of Records and Registration, AS 118 and on the Records and Registration Web site at www.stcloudstate.edu/registrar.

Although students may officially complete a degree during summer, there WILL NOT be a summer commencement ceremony. Students wishing to participate in a commencement ceremony are invited to participate in the preceding spring or the following fall commencement ceremony.

Graduate Student Graduation

Graduate students should apply to graduate the first two weeks of their last semester. There is a $25 non-refundable fee payable when submitting the application. The application for graduation can be found at http://www.stcloudstate.edu/registrar/pdf/graduationapplication-GRAD.pdf

Although students may officially complete a degree during summer, there WILL NOT be a summer commencement ceremony. Students wishing to participate in a commencement ceremony are invited to participate in the preceding spring or the following fall commencement ceremony.

Diplomas will be mailed to the address on file approximately eight weeks after the end of the graduation term.

Academic Probation for Undergraduate Students

For information about the current probation/suspension policy for undergraduate students, please refer to the online undergraduate catalog at http://bulletin.stcloudstate.edu/ugb/academic/standards.asp.

Termination of Graduate Student Status

A student may be terminated from a graduate program and the School of Graduate Studies "for cause" based on the recommendation of the adviser/graduate committee, the department chairperson, and the graduate dean. "For cause" includes professional judgment of the department and the graduate dean that the student does not meet the academic or professional standards required for a student earning a graduate degree. It is important for students to know the guidelines stated in this catalog are minimum requirements and that each graduate program is free to establish specific terms by which a student's progress is measured for continuation. When performance is unsatisfactory, in terms of a student's grades or normal progress toward their degree objective, the graduate student status may be terminated.

Students are encouraged to see the graduate chairperson in his/her program for complete information on degree progress standards, academic performance standards, and the procedures used to monitor these standards.

Notification of violation letters will be sent to graduate students who have a cumulative grade point average of less than 3.0 and they will be placed on probationary status. The letters sent to the student and the advisor will contain a compliance date. Students are granted a minimum of one semester to bring their cumulative grade point average into compliance or to file a petition for an extension of the deadline. All petitions must be filed prior to the compliance date.

Dismissal letters will be sent to students who were placed on probation and who failed to meet the deadline set in the notification of violation letter and whose cumulative grade point average is less than 3.0.